August 25, 2009

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Meetings
Previous Meeting: August 18, 2009 Meeting Procedure Next Meeting: September 1, 2009

Coordinates

Time: 7:00 PM

Space: Anchor Building, 2929 Spring Grove Ave.

Agenda

Status Updates / Old Business

  • Insurance - Jim || Fuzz
  • Form 1023 Draft - Dave
  • Invite groups to the Party - Fuzz
  • Cable Management - Vendy
  • Internet - Craig || Chris
  • PR for Party - ???
  • Flyer for Party - Fuzz
  • Party volunteers - Kibitz
  • Organize / Cleanup - Kibitz
    • Have a Friday // Saturday setup 'event'?
  • Junk Rules - Kibitz || Craig
  • Dayton Trip - ???

New Business

Items to be Voted on

Assigning Next Actions

Demos

Attendees

  • Jim
  • Craig
  • Hodapp
  • Paul
  • Tom
  • Than
  • Deckmaster
  • Rosa
  • Xodia
  • Dave
  • ChrisA
  • Fuzz

Minutes

Insurance

  • Jim: still working on trying to get that apples to apples comparison
  • have to make a decision as far as how high the deductible should be
    • how valuable is our stuff
  • it seems like they have liability around $1-2M
  • probably could have quarterly instead of yearly, but probably not monthly
  • Fuzz: let's see if we can get it done in time for the party
  • Jim: let's me fuzz and craig see if we can get it done before saturday

Form 1023

  • dave: we should probably get it done soon, have to make sure the "your activities" is really good
  • craig: not sure if we can claim that donations are a tax-write off
  • dave: i will finish

Internet

  • no update

Mendelson's

  • Paul: it is awesome. it's like the Matrix
  • Chris: the place is huge too

Junk rules

  • not enough people here, can't vote

Party

  • fuzz: no cover is a good idea, get people in the door, make money off them other ways
    • real win is getting more members
  • dave: how many people are coming
  • craig, fuzz: we know pretty many people that could show up
  • fuzz is bringing one keg of beer, around 100 cups of beer, probably christian moerlien, about $100
  • dave i think $10 is too high
    • craig: especially if other people are bring their own drinks too
  • fuzz - i will be party czar for tonight
  • fuzz: final beer price = $5 for unlimited cup
  • craig - raffle tickets = $5, i will buy new actual tickets to use
  • craig - i will be "working" the raffle from 7 - 9, taking money, etc
  • craig - will get something like a cash box or whatever from staples, possibly mendelson's
  • fuzz - i will be working the silent auction "booth"
  • fuzz - raffle and silent combined booth
  • dave - who will work the "beer booth" ( i guess I will )
  • than - we can do shifts too, probably like 7 - midnight
  • dave - we need to contact the other groups
    • fuzz and dave will collabo on this
  • dave - street team?
    • paul - can can hit up UC
    • everyone be a street team
  • dave - cleanup - do it soon
    • people will come in on saturday early

Shelving

  • fuzz - what is the status of that?
  • dave - i think we have a good idea of what we want, but no one has time
  • paul - i have semi-specced out shelves and priced them at home depot - maybe around $140
  • dave - can it get done saturday morning? - looks like a no

Next Actions

  • jim, jason - will get the insurance stuff done, asap
  • dave - will get the 1023 done asap