Board Meeting - April 11th, 2022: Difference between revisions

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**Kayla has not done further action.
**Kayla has not done further action.
***Will do so. Has been exhausted
***Will do so. Has been exhausted
**John also has a lot to do yet.
*Leadership contact list
**Post with phone numbers and other contact info
*Running low on member storage spots


*Strategic Planning
*Strategic Planning

Revision as of 18:33, 11 April 2022

Board Meetings
Previous: March 14th, 2022 Meeting Procedure Next: May 9th, 2022

Time: 7:30 PM
Place: Google Meet Telecom
To join the video meeting, click this link: https://meet.google.com/bdr-rjhv-cbk
Otherwise, to join by phone, dial [302-751-5581|+1 302-751-5581] and enter this PIN: 260 934 004#
To view more phone numbers, click this link: https://tel.meet/bdr-rjhv-cbk?hs=5

Agenda

Committees

Kitchen

  • Kayla is overwhelmed and resigned

Outreach

  • SHIRTS
    • LOGO SHIRT ORDER IS IN. HUZZAH.
    • Member designs did not get enough orders so it will not be put in. You live and you learn.
  • PARADES
    • Pride stuff will be addressed at our next meeting (4/20/22)
      • Pride13 stickers from Kayla L.!
        • She's not stoked about any of them so far but is gonna keep fucking around!
        • Please let Kostas P. know if you need help.
    • BLINK installation planning is underway! Thank you Will B. and Ryan A.!
  • HONEYCOMBS
    • Kayla L. is taking the reins and getting speakers!
      • Been corresponding with members individually to figure out what days do and don't work for them.
      • Planning on getting some stuff going after easter since many people are visiting family at that time.
      • A good amount of people have agreed!
        • Multiple people have a variety of topics they can cover, some more specialized ones include cosplay&fish, spotlights on Precious Plastic & nomad design shop & chameleon crafts, beekeeping, making musical instruments, raising feral cats, picking the perfect gift and many more!
    • Kostas P. can run tech and is happy to train others.
    • More digital content! Woo!
  • NEW MEMBER ONBOARDING
    • Jackson B. is taking on our mentorship program!
      • Debut 4/20/22 at the Outreach meeting.
    • New member kits in the design process.
      • Lisa C. made a super cool laser/cross stitch project for it.
      • Bare minimum: safety glasses, a "guide to the Hive" packet, some form of Hive13 merch?
        • Kayla note here: Suggestions for "guide to Hive" - simple maps (light switches, dumpster, first aid, etc), reminder of alarm schedule, what to do if you trigger the alarm, contacts on leadership (I believe both John and I gave the a-ok to throw our numbers around)
    • First day - week - month - 6 months - year guide in process
      • Yay more wiki pages /s
  • DIGITAL CONTENT
    • Kostas P. has been struggling with this and is so grateful for help from new member Jack M.!
      • Memes, graphics, and trend analyses coming soon.
  • FOR MORE INFO, COME TO OUTREACH COMMITTEE MEETING 4/20/22πŸ’œ

Finance

March 2022 numbers are in and it is fun to announce good news. Consider the following as a BRIEF SUMMARY:

  • Membership is up by a net of 8 souls (from 146 to 154) which is an ALL TIME HIGH!
  • Membership income is up from $5,697.62 last month to $6,637.73 for March but this includes a $600 lump-sum membership payment bump that will be held in reserve and decremented over the 12 months.
  • Our March 2022 "Fixed Expenses" (Rent, Insurance, PP Fees, Warden Budget and MRO vote) were $6,632.07. Our landlord was late cashing our February $2,875.00 rent check last month. That amount was held reserve and now two rent payments are in this March 2022 total.
  • Our March 2022 "Discretionary Expenses" were $1,173.33 for membership vote reimbursements.
  • We started the month with $34,343.17 in operating funds and ended the month at $33,326.35.
  • Of this ending balance, $23,910 is "encumbered funds" (for the 6-month rainy day reserve, lump-sum membership pre-payments, AC Fund Drive unspent balance, and budgeted-but-not-yet-spent membership votes).
  • We have a current allowance of $9,416 available for discretionary purposes.

The open finance site has also been updated.

Know I have finally made some real progress this past month towards building a parallel accounting via QuickBooks Online Plus (QBO+). There is nothing to officially publish yet, but I have reconciled the PNC Main account records from January 2020 to March 2022. The PayPal account records are a bit more complex but that is the current task. I will also be finalizing the Ohio Attorney General annual filing and the Federal 990 annual filing in the next weeks before the May deadlines.

Technology

Hot Crafts

Wardens

Other issues

  • Emergency Contact
    • Sheet has been shared on leadership drive by John.
    • Kayla has not done further action.
      • Will do so. Has been exhausted
    • John also has a lot to do yet.
  • Leadership contact list
    • Post with phone numbers and other contact info
  • Running low on member storage spots
    • Budget Planning.

Minutes

  • start time: 7:35pm
  • end time:

Attendees

Committees

Kitchen

Outreach

Finance

Technology

Hot Crafts

Wardens

Other Issues

Asset Tracking

Strategic Planning

COVID

Follow up!