Board Meeting - August 13th, 2018

Board Meetings
Previous: July 9th, 2018	Meeting Procedure	Next: September 10th, 2018

Agenda

• Review of Action Items from last meeting

• Open Finance Website updates

• Membership Status
  • Instead of a monthly report, start a weekly thread
    • E-mail the membership report to the Leadership list to kick off each week's thread
      • Should have delinquent members
      • Discussion about what to do can happen there
      • Automatic notifications would be nice - once intweb handles payments, this should be a thing.
  • Update membership application policies
    • What to do with the new bylaw changes?
    • How long before an application expires?
    • What constitutes progress or continued interest on an applicant's part?

• intweb
  • What can it do to make your job easier?
  • New features
    • Membership Application
  • Features under development
    • PayPal integration
    • Certifications
  • In the Future
    • Tool Reservation
  • Bug or feature request? Put it on GitHub. See Greg or Ian for help with that.

• Warden positions to fill
  • Metal - Open

• OOD to take notes during the Tuesday meeting

• Discord or Slack to replace IRC
  • It requires too much technical know-how to use
  • The only active members active on IRC are Ryan, Greg, Dark Ian, and sometimes Nancy.
  • Unless there's a technical reason for one over the other, it's probably a coin flip as to which one to use

• Re-invigorating Hive Culture
  • Ordo ex chao
  • Social Events
    • Movie Night
    • Board Game Night
    • Open House
      • At the wardens' meeting, we started putting together a list of what has to be done before an Open House
      • Set a date based on how much time is needed
      • Advertise the hell out of this
        • reddit
        • Cincinnati Discord
        • Made in Camp Week
  • Outreach
  • reddit weekend happenings
  • Classes

Minutes

• The meeting began with a review of online permissions, removing old leadership and adding new leadership to the appropriate mailing list and systems.
• Review of action items from the last meeting.
  • Ryan seems to have lost the minutes. Because Ryan is incompetent.
• Review of membership status
  • • 90 day lapsed member access has been removed.
    • Newly lapsed members have appeared on the list. Ian will contact these members to ask if they've intended to cancel.
    • Ian has added a new summary only report, sent to leadership on Tuesdays.
    • This will automatically generate a weekly discussion thread to ease review of these topics.
• Updates to membership application policies
• Should we now be quicker to accept new members, given that they can be removed if problems arise?
  • Dave V
    • This goes to attempts to grow the Hive. We need targeted rather than broadcast advertising to ensure new members are interested in the space.
  • Greg A
    • We can now take membership applications through intweb. This will also generate a post to the mailing list.
    • Could we assign an individual to guide the applicant through the process?
  • Kevin
    • Any barrier to entry will reduce membership. Tuesday may be a difficult schedule for people.
    • Kevin likes the idea of directing people to the appropriate warden meeting.
    • Are we attaching pictures to applications? Greg says yes.
  • Will B
    • We've made some changes to the way leadership is notified. Wee run with this for a month and see how much faster it drives the process.
• Intweb
  • New Features
    • Membership applications were previously discussed.
    • What can intweb do to ease your work?
    • Discussion of adding trouble ticketing system to intweb.
    • Ian B - Just add more signage directing people to email wardens.
    • Discussion of how, or whether to notify people of offline equipment when they don't follow the mailing list.
    • Better signage
    • social media blasts
  • Upcoming features
    • Certifications
    • Paypal integration.
• Replace IRC with discord or slack?
  • Dave and Kevin needed an introduction to online chat workflows.
  • Ian is concerned that the limitations of Slack's free account vs the cost of their hosted account would be a long term problem.
• Discussion of resorting the member storage so less frequent users might use higher slots.
• IanB asks - once the online voting system is fully available, should we consider an "opt-out" feature for voting, to address the (potential) problem of reaching quorum?
  • Possibly people could flag auto-abstain in the voting system.
  • We could add a "click to abstain on all votes" shortcut.
• Kevin asks Dave - You were talking about focusing on demographics with outreach.
  • Kevin suggests that we might do some basic SEO to make us more discoverable.
  • Dave suggest exploring the business model of other community workshops.
• Reinvigorating Hive culture
  • Kevin asks if Greg can do an introductory warden hours post.
  • Social Events
    • Wardens will handle classes and warden hours.
    • What about movie and board game night?
  • Wardens are assembling a list of prerequisites for an open house.
    • Ian suggests nailing down the application process before holding an open house.
    • Made in camp is Saturday, October 13th
    • When should our open house be?
    • Saturday. Possibly October 20th or Nov 3.