Board Meeting - August 14th, 2023
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| Previous: July 10th, 2023 | Meeting Procedure | Next: September 11th, 2023 |
Time: 7:30 PM Place: Google Meet Telecom To join the video meeting, click this link: https://meet.google.com/bdr-rjhv-cbk Otherwise, to join by phone, dial [302-751-5581|+1 302-751-5581] and enter this PIN: 260 934 004# To view more phone numbers, click this link: https://tel.meet/bdr-rjhv-cbk?hs=5
Agenda
Deadline to add items: Midnight on August 7th, 2023
Items for Discussion/Action
- Vote to appoint Renee to the board of directors seat vacated by Cyrina, or discuss other options if we reach election quorum by the meeting
- Annual Meeting / Vote Poll update and path forward
- Bylaws revision to address general election quorum
- Guest Usage of Certified Tools w/ Host Supervision (link to slack post requesting discussion/clarification, link to proposed verbiage change)
Reports
- Treasure's report by Jim Dallam
- Link to the July Year-To-Date 2023 Financial Report
Area/Warden Reports
- Ryan Talbot needs to be confirmed as Kitchen co-warden
Minutes
Attendees:
- Kate Cook
- John Clark
- Chris Hodapp
- Chris Davis
- Ryan Anderson
- Paul Picton
- Shaun Steward
- Kostas P
- Renee
- Jack Margeson
- Jim Dallam
Votes:
- Vote to appoint Shaun to the board of directors seat vacated by Cyrina temporarily:
- All members of the board voted yes.
- Add line item to membership agreement: "Wardens and leadership can allow guest members to use certification-only equipment on a case-by-case basis."
- All members of the board voted yes.
- Ryan Talbot needs to be confirmed as Kitchen co-warden
- Board vote: approved.
Reports:
- Treasurer
- Membership is now at 226 (oh my god)
- Seeing less full time members vs new +1 members, meaning that we're seeing less income than expected
- We've dropped paying members–trend to definitely pay attention to
Items for discussion:
- Quorum
- Will there be a change needed in the quorum?
- Kostas: We need to take a look at it and probably add modifications
- Kevin: There should be a time component added to quorum
- Chris Davis: Against the time component
- Jack: Maybe a statistical analysis on how many people are voting to change the % of people that we need to have quorum?
- John Clark: Important to know also quorum will affect bylaw changes as well
- Wording for this isn't going to be established tonight
- Election committee being put together for the upcoming change to board of directors as well
- Guest Usage of Certified Tools w/ Host Supervision
- This needs more input down the line
- We need to make sure that certifications are being tracked properly
- Where's the cutoff on random members who are so far divorced from the Hive ecosystem bringing in guests to use equipment whenever?
- Do we want to do something between Kevin's "all members have this right" and Chris Davis' "nobody should be able to do this?"
- What if we do something where warden and leaders can approve on a case by case basis, and revisit opening this up later?
- Chris Davis: I propose the new line be added to the member conduct: Wardens and leadership can allow guest members to use certification-only equipment on a case-by-case basis.
- Board vote: approved.
- Ryan Talbot needs to be confirmed as Kitchen co-warden
- Board vote: approved.
Action Items:
- Chris Davis: work on constructing the election committee and scheduling a potential annual meeting