Board Meeting - August 18, 2013
Date: August 18th, 2013
Time: 1:00 pm
- Board Members
- Jon Neal
- Ian Wilson
- Craig Smith
- Dave Menninger
- Tiffany Bell-Horwath
- Other attendees
- Mike Horwath (Secretary)
- Elly Hall
- Ian: Introduction for the new board members
- Structure of board meetings fairly informal
- We will check our mission statement, and whether we are following it
- Board talks about things and brings up potential changes to the members for votes
- Board does not make decisions on its own.
- Ian: mission statement: "The corporation's mission is to promote technology through education and collaboration."
- Jon: we may not be following the "education" part very well
- Discussion followed...It would be good to have more training for tools etc
- Ian: agreed, we need more centralized training.
- For welder, laser cutter, 3D printing--should have accessible training
- Formal classes, or self based learning with checkout test, would be OK
- The more educated the members are, the less damage/maintenance we need to deal with
- Tiffany: could we have procedures written up and available? Put them on the wiki?
- Dave: we have a defined curriculum for the laser
- it's on google docs in the hive13 account
- Tiffany: we could also do videos. I took one for welding class. We could have some for tools.
- More discussion followed of options for videos and training.
- Ian: should this be on the wiki or somewhere else?
- Jon: not a fan of wiki, annoying markup, wiki is kinda cluttered
- Whoever wants to do the work, put it up where you want!
- We need to start asking people who know the stuff to make the tutorials!
- Jon: video alone is not ideal, content not searchable,
- Dave: we should follow up at every meeting to get this done.
- Start with a top 5 list
- laser cutter: already partly documented
- 3D printer
- Wood shop (General)-- focus on table saw+band saw
- Meta/Man pages for hive--light switches etc
- where does trash go
- fridge/kitchen rules
- how to edit the wiki
- how to put things on hive google calendar etc
- hive13 google group--how to deal with it.
- Who deals with the HIVE13 network and phone system
- More discussion followed concerning keeping track of membership etc.
- Ian is implementing a CRM system to keep track of membership and payments
- Papers are being scanned and put in the system.
- Ian: Jim has recommended we post up who we are on the wall of the hive. Mugshots of the board etc.
- Ian: let's get some people listed as contacts for people to call.
- Ian: we will be making a new key for the breaker room.
- Conversation about our rental of the anchor building
- We have a yearly lease.
- There's still some leaks, even though roof was fixed
- landlord/mananger is hard to get hold of
- Garden street bought this building a while back...
- If Garden street decides to knock down anchor building, we will talk to 3CDC and get a new space!
- Dave: found the owner of Garden street: Earl Webber 513-721-4660
- Ian: Buylaws are typed up.
o We let one 16yr old (Allan) become a member, sort of, even though buylaws say 18+ o Consensus was, he should be able to be here with supervision only o He's been here on his own...Solution coming up, card access only, get rid of old door codes. • Jon: we need to increase the $$ coming in to be a techshop-caliber group • Ian: propose to increase the E-LITE membership cost, keep sutdent the same. • Full members get 24/7 access, E-LITEs are supposed to only be here when there's other members. • Open/Close switch is a good indicator. • Ian: increase E-LITE to $25 a month. • We are having some issues with space--for projects and materials o Jon: Pallet racks have been good, we should get more We could get used ones much cheaper than new. Make a decent portion of it storage for members. Could get more big shelves for ~$250 each. Craig: fix the membership first, then worry about more expenditures. Only full members will have the space. • Ian: don't want it to become a group of the have and have-nots. o artificial limits not great for community o Jon: make one membership at $50 a month, then allow the "starting artists" to pay less for a full membership. o Some of the E-LITE members only come on Tuesdays to o Tiffany: would rather just bring it up to $25 for now, then evaluate how membership chnages o Board cannot actually change anything by voting o Ian will start this discussion at the next meeting. o Membership addendum can changed without changing bylaws • Craig: TechBus! o Peterbilt will not sponsor us o Potential sponsors will want to know volunteer hours etc. o They typically want a business plan. o What stuff will the bus actually have? 3D printers Laptops, squid server, wireless soldering and electronics supplies • extra ventilation for soldering Raspberry Pie's for multiple student work desks • individual lighting for desks Sympodium for the teacher. "it rocks" wheelchair accessible. full-body skin wrap (for the bus) No bathroom, no water system. o Ian: Where are we going to park it? (at the schools all the time) Who's driving it? Hire a driver, or have people get CDL's? o Targeting the high schoolers. o Secretary (Mike) will help write up business plan o Ian suggested: Scripps Foundation o NSF? USDA? State of Ohio? • Dave: Continuance of Existance Form probably needs to be filled out. o We need to get this sent in between now and next July. • Every year, we need to update who the board is • Do we want to start making some tax-free purchases for the hive? o Digikey, adafruit, etc will give us moderate discounts o In-state