Board Meeting - August 18, 2013

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Board Meetings
Previous: August 13th, 2011 Meeting Procedure Next: December 05, 2013


Date: August 18th, 2013

Time: 1:00 pm

Location: Anchor Building, 2929 Spring Grove Ave.


  • Board Members
    • Jon Neal
    • Ian Wilson
    • Craig Smith
    • Dave Menninger
    • Tiffany Bell-Horwath
  • Other attendees
    • Mike Horwath (Secretary)
    • Elly Hall


  • Ian: Introduction for the new board members
    • Structure of board meetings fairly informal
    • We will check our mission statement, and whether we are following it
    • Board talks about things and brings up potential changes to the members for votes
    • Board does not actually make changes on its own.
  • Ian: mission statement: "The corporation's mission is to promote technology through education and collaboration."
  • Jon: we may not be following the "education" part very well
    • Discussion followed...It would be good to have more training for tools etc
    • Ian: agreed, we need more centralized training.
    • For welder, laser cutter, 3D printing--should have accessible training
    • Formal classes, or self based learning with checkout test, would be OK
    • The more educated the members are, the less damage/maintenance we need to deal with
    • Tiffany: could we have procedures written up and available? Put them on the wiki?
    • Dave: we have a defined curriculum for the laser
      • it's on google docs in the hive13 account
    • Tiffany: we could also do videos. I took one for welding class. We could have some for tools.
    • Mike: Tiffany and I can work with "expert" members on making some training manuals
  • More discussion followed of options for videos and training.
    • Ian: should this be on the wiki or somewhere else?
    • Jon: not a fan of wiki, annoying markup, wiki is kinda cluttered
    • Whoever wants to do the work, put it up where you want!
    • We need to start asking people who know the stuff to make the tutorials!
    • Jon: video alone is not ideal, content not searchable,
    • Dave: we should follow up at every meeting to get this done.
    • Start with a top 5 list
      • laser cutter: already partly documented
      • Welder
      • 3D printer
      • Wood shop (General)-- focus on table saw+band saw
      • Meta/Man pages for hive--light switches etc
        • where does trash go
        • fridge/kitchen rules
        • how to edit the wiki
        • how to put things on hive google calendar etc
        • hive13 google group--how to deal with it.
        • Who deals with the HIVE13 network and phone system
  • More discussion followed concerning keeping track of membership etc.
    • Ian is implementing a CRM system to keep track of membership and payments
    • Membership forms are being scanned and put in the system.
    • Ian: Jim has recommended we post up who we are on the wall of the hive. Mugshots of the board etc.
    • Ian: let's get some people listed as contacts for people to call.
  • Ian: we will be making a new key for the breaker room.
  • Conversation about our rental of the anchor building
    • We have a yearly lease.
    • There's still some leaks, even though roof was fixed
    • landlord/mananger is hard to get hold of
      • Garden street bought this building a while back...
      • If Garden street decides to knock down anchor building, we will talk to 3CDC and get a new space!
      • Dave: found the owner of Garden street: Earl Webber 513-721-4660
  • Ian: New bylaws are typed up, and should go on the wiki.
  • We let one 16yr old become a member, sort of, even though bylaws say 18+
    • Consensus was, he should be able to be here with supervision only
    • He's been here on his own...Solution is coming up: card access only, get rid of old door codes.
  • Jon: would be helpful to increase the $$ coming in to be a techshop-caliber group
    • Ian: propose to increase the E-LITE membership cost, keep student the same.
      • Full members get 24/7 access, E-LITEs are supposed to only be here when there's other members.
      • Open/Close switch is a good indicator to allow E-LITE members to know when someone's here
      • Possibly increase E-LITE to $25 a month?--will discuss this at tuesday meeting
  • We are having some issues with space--for projects and materials
    • Jon: Pallet racks have been good, we should get more
    • We could get used ones much cheaper than new.
    • New racks would include more storage for member projects.
    • Could get more big shelves for ~$250 each.
    • In bylaws, only full members get project storage space.
  • More discussion followed of membership issues..
    • Ian: don't want it to become a group of the have and have-nots.
      • artificial limits not great for community
    • Jon: could change to only one membership type at $50 a month
      • Allow members to request lower payment if $50 is too difficult
      • Service to the Hive (donations, hours spent, etc) can also replace normal dues
    • Some of the E-LITE members only come on Tuesdays for social aspect--doesn't make sense to charge them that much..
    • Tiffany: would rather just bring it up to $25 for now, then evaluate how membership chnages
    • Ian will start this discussion at the next meeting.
    • Note: Membership addendum can changed without changing bylaws
  • Craig: TechBus!
    • Peterbilt is most likely going to make it, but they will not sponsor us
    • Potential sponsors will want to know volunteer hours etc. or our organization
    • They typically want a business plan.
    • What stuff will the bus actually have?
      • 3D printers
      • Laptops, squid server, wireless
      • soldering and electronics supplies
        • extra ventilation for soldering
      • Raspberry Pie workstations on multiple student desks
      • individual lighting for desks
      • Sympodium for the teacher. "it rocks"
      • wheelchair accessible.
      • Microscope for bio slides?
      • full-body skin wrap (for the bus)
      • No bathroom, no water system.
    • Ian has questions:
      • Where are we going to park it? (Craig: at the schools all the time)
      • Who's driving it? Hire a driver, or have people get CDL's? (Either could work)
    • Will be mostly for high schoolers.
    • Secretary (Mike) will help write up business plan
    • Discussion of possible funding sources
      • Ian suggested: Scripps Foundation
      • NSF? USDA? State of Ohio?
  • Dave: Continuance of Existence Form probably needs to be filled out.
    • We need to get this sent in between now and next July.
  • Do we want to start making some tax-free purchases for the hive?
    • Digikey, adafruit, etc will give us moderate discounts
    • Can make in-state purchases tax free