Board Meeting - August 8th, 2022

Board Meetings
Previous: July 11th, 2022	Meeting Procedure	Next: September 12th, 2022

Time: 7:30 PM
Place: Google Meet Telecom
To join the video meeting, click this link: https://meet.google.com/bdr-rjhv-cbk
Otherwise, to join by phone, dial [302-751-5581|+1 302-751-5581] and enter this PIN: 260 934 004#
To view more phone numbers, click this link: https://tel.meet/bdr-rjhv-cbk?hs=5

Agenda

New Leader Orientation

• Intweb
• Member Tours & Signup Process
• Member storage space assignment
• Leadership Communications etiquette
  • ALWAYS thread responses in slack #announcments channel, it's the one channel members can't choose to leave, and only leaders can post in.
    • There are a very few but genuine exceptions. COO will explain.
  • Keep ALL conversation not directly related to a confidential topic out of #leadership_private, if not security/privacy sensitive, all discussion should be in #leadership_discussion.
  • CC leadership@hive13.org on official business emails so others know what is being taken care of and what still needs responses.
  • Where possible use a handle/login that clearly identifies who you are. Your name not you position.
• Get an @hive13.org email if you don't have one.
• Add your contact details to the Leadership Contacts to the extent that you are comfortable.
• Conflict of Interest Statements. Please sign and return.

Finance Issues

• Warden budget now needs to be determined and voted on.
• Warden discount status.
  • No longer in bylaws.
  • Are we still doing it? Should we?
• Need for IT/CTO budget.
• Member votes.
  • Are we changing to the same system that we use for annual elections?

Wardens

• From Bylaws:

Wardens shall be appointed by the Board and removed, with or without cause, by an act of the Board. The COO is responsible for making appropriate recommendations to the Board for Warden appointments or removal based on the needs of the Corporation.

• Seems this isn't exactly what has been being done for new warden appointments
• quick board vote to officially appoint all wardens currently listed on the Area Wardens page?

Discourse for Leadership and Warden emails

• Discourse seems ill-equipped for handling leadership and warden email
  • HTML messages get broken
  • Reply and CC features break threading of responses
  • Reply formatting is broken, replaces email context with discourse links and styling, does not present cohesive response experience outside our organization
• Can it be made better? Can/should we switch leadership and wardens emails back to google groups till we figure it out?

HVAC

• AC was never actually designed to handle our space and functions.
  • We got the largest units that would work with our furnaces.
• Barely keeping up on hot days.
  • Humidity and the heat of the building itself big parts of the problem.
• Maintenance? Set up annual checkup with AC fund drive reserves?
• Possible window coverings for the front windows.

Reporting Problems

• Messes left behind
  • How do we encourage improvement? Preferably continuous improvement.
• Safety problems
• Unattended guests
• IDKWTFs

Status of Pending Requests on Intweb

• 7 pending applications
• 2 pending storage requests