Board Meeting - December 13th, 2021

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Board Meetings
Previous: November 8th, 2021 Meeting Procedure Next: January 10th, 2022

Time: 7:30 PM
Place: In Person and Google Meet Telecom
To join the video meeting, click this link: https://meet.google.com/bdr-rjhv-cbk
Otherwise, to join by phone, dial +1 302-751-5581 and enter this PIN: 260 934 004#
To view more phone numbers, click this link: https://tel.meet/bdr-rjhv-cbk?hs=5

Agenda

Finance

  • November financials are done and posted on the Open Finance site. We are at another new high, 147 members, and all is good.
  • As membership has increased during 2021, our "Monthly Net" has increased allowing us to afford the recent member votes.
  • If membership levels hold we can anticipate to budget $2k to $2.3k per month ($24k to $27.6k for the year) for "Discretionary Purposes" during next year.
  • The Finance Committee and Leadership is encouraged to lead membership to create a "Strategic Plan" for such spending into the coming year.

Updating Bylaws

  • A committee is needed
  • The annual meeting seems a long way off but we should get this started before too many more months.

Committee Status Updates

Finance

  • JimD is deep into building the QuickBooksPlusOnline structure to match for the legacy 2020 and 2021 financials. It is a complicated long slog with some progress and setbacks.
  • It remains a committed goal (as a mostly solo task so far) that is not (yet) ready to publish.

Outreach

  • Adding membership to Outreach Committee authority
    • Dave Velzey can't do it all. (PLEASE stop this "only X person does Y" stuff... it's super demeaning and derogatory to all the people who want and try to help.)
    • John Clark has started doing a little of it.

Technology

  • Met on December 11th (out of cycle due to holidays). Next meeting is back at regularly scheduled date of January 29th.
  • Renewed Microsoft donation of Azure credit.
  • Will be creating an outreach group on G Suite to handle contact to all members of outreach committee. Pending action at this meeting (see above) and meeting of the outreach committee on 12/15, the membership@hive13.org alias will move to that group.

Operations

  • Not strictly Operations but paperwork is not getting dealt with.
    • Traditionally whose responsibility is it?
    • And who can actually do it?
  • MRO budget will need to be renewed in January

Kitchen

  • Henceforth Itty Bitty Kitchen Committee or IBKC.
  • Will be resuming action in Jan 2021 2022 because holidays.

Wardens

Other issues

  • Strategic planning
  • Current policy regarding selling assets to leadership members
    • What is it?
    • Does everyone in leadership understand it?
    • Does it make sense?

Minutes

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