Board Meeting - December 14th, 2020

Board Meetings
Previous: November 9th, 2020	Meeting Procedure	Next: January 11th, 2021

Time: 7:30 PM
Place: Google Meet Telecom
To join the video meeting, click this link: https://meet.google.com/bdr-rjhv-cbk
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Agenda

• Need to update and vote on COVID rules and the sign in requirement
  • Vote from earlier this year was never recorded in the minutes and so is not legally valid.
    • Taking minutes is actually the legal record of Hive business and needs to be handled carefully and include all critical votes and decisions.
  • COVID rules, recommendations and procedures should be reviewed periodically (maybe quarterly) or when there are substantial changes.

• Handling COVID related issues
  • This type of thing was never anticipated in the bylaws or the way things are handled.
  • We have been "winging" it so far, and not necessarily correctly.
  • What changes to existing rules and recommendations can be done to make it more effective?

• Other topics
  • Financial status (Treasurer)
  • QuickBooks transition status
  • COO report / warden status
  • We again have access to the 2nd floor conference room. Get details from the COO.
  • Problems with the main 3rd floor door
  • A huge number of members are getting or seriously thinking about renting their own spaces in 2701.
  • Brad's offer of a TV donation
  • Membership status and driving growth of not

Frisbee Round

• Do you have any personal projects that you are working on?

Minutes

• Attendance: John Clark, Drew Kirkman, Lisa Crump, Schwinn, Kayla, Jim, Velzy, Chris Davis, Hodapp

How can we improve our COVID preparedness

• More emphasis on encouraging disinfection of high touch surfaces (lightswitch, door button, bathroom knob, etc)
  • We don't have a maid, we're responsible for our own cleanup
• Should we visually indicate what the high touch surfaces are?

Finances

• Per Jim financially we're doing ok
  • November numbers available in Quickbooks channel. Join if you're interested
  • COVID hasn't impacted us too terribly
• Our fixed expenses are rent, insurance, paypal fees, so we're still cash positive monthly currently
• Could we put AC up for a vote in Feb? Do we have the finances that it would be responsible?
  • Takes a lot of cushion, would be tight
• When votes are passed, what is our remainder?
  • Current open finance software does show that info but maybe not in the most user friendly
  • Jim and V trying to find a way to do this in QB
• If AC is 8-9k, we can probably pay for that with our cash positive in about 8 months with current trend
  • Vote should get out sooner rather than later
  • It doesn't all have to come out of income/reserve. We can do 1/2 and 1/2, etc.
  • Need someone to champion this and write a proposal that is palateable to membership. AC is generally received
  • QB might not necessarily make things easier to forecast, but will give us better concrete visuals for paths and easier to show data
• PowerBI - have a couple seats available. Could use data from QB for this if we want. Have that available to us

Wardens

• Woodshop is doing well.
• Todd, Austin, Doug, Coy, have been rocking the wood shop progression and stepping up to the plate - Thank you.
• Should we raise the warden budget? Should we have a Hive budget?

Third floor door

• It's got a problem
  • Velzy thinks he needs to add bearings to roller
  • Has bearings that will be strong enough. just needs time
  • Needs to be planned out ahead of time

Brad's TV

• Can use large TV for signage - events, etc

Misc Note

• BNI organization that get together once a week/month and talk about what they have to offer, pitching themselves - this is something we may want to consider.
• How do we come out of this coming out of quarantine, people are gonna wanna make
• if our first responder members want to be more aggressive on outreach once they've been vaccinated, we welcome that
• We don't need to have an answer for an incoming surge now, but keep in mind that it's coming.