View source for Board Meeting - January 11th, 2021

{{BoardMeeting}}

Time: 7:30 PM<br>
Place: Google Meet Telecom<br>
To join the video meeting, click this link: https://meet.google.com/bdr-rjhv-cbk<br>
Otherwise, to join by phone, dial +1 302-751-5581 and enter this PIN: 260 934 004#<br>
To view more phone numbers, click this link: https://tel.meet/bdr-rjhv-cbk?hs=5<br>

==Agenda==

*UC Innovation Center / https://cincyid.com/
*Building alarm system
*RFID access on sliding door
*access control event messaging - MQTT? intweb version X.x?
*Hive13 has 6 entrances, all need to be monitored
*Status of computer network.  Can we push forward getting more drops installed.
*Security cameras throughout Hive13 and at entrances.
*Need for doorbell
*COO is working on network drops and camera installations, could use more help
*Treasurer Report and topics

 - Review December 2020 and year-end numbers
 - Total 2020 revenue looks ~$53k which exceeds $50k threshold for 1st time and expect will cause federal tax reporting to switch from 990-N (postcard) to Form 990 or 990EZ
 - Buy-in to formally start showing the trend and current 13 "PlusOne" members on the Open Finance member chart (need coding help) current test using existing code temporarily shows "PlusOnes" as "StudentWardens"
 - Strawman budget for 2021 (Operational, wardens' and buildout)
 - QuickBooks Implementation update (JimD & DaveV)

*Is consent required (or a good idea) when posting photos of members or their projects in social media?
**See Hive13 Privacy Policy https://wiki.hive13.org/view/Privacy_Policy
**Did you even know we had one?
*Personal liability insurance reminder - resources for members, reference to the slack insurance discussion

===Frisbee Round===

*Do you have any personal projects that you are working on?

==Minutes==

===Attendance===

*Kayla Lukawiecki, Dave Velzy, Dave Schwinn, Drew Kirkman, Lisa Crump, John Clark, Jim Dallam, Chris Davis, Ryan Hershey

===Access Control===

*Velzy has written up a draft of "space rules" and posted it in #leadership slack channel. 
**Please feel free to edit it / add to it

*RFID on doors - Chris Davis & Hodapp are working on this 
**Have all the hardware, just a matter of assembly and mounting it. First priority is main front door.
***Also sensor for fire door

*Cable is about 1/2 strung for wood shop
*More network drops
**Lots of drops, just not punched down
**Drew has A+ testing stuff, John has some as well, not as nice as Drew's but perfectly acceptable

* Once RFID sensors are live, we want members to use RFID as much as possible as opposed to code
**Will need to change codes once we get to this point

*Still have interest in doorbell

===UC Innovation Center===

*Interested in setting up an online meeting with them

===Treasurer Report===

*Jim working on presentation on year end but here's the jist of it
**Month by month covering expenses comfortably
**Approx $4200 monthly income with fixed expenses ~$3400
**We have a pretty consistent ~$800-$900 cash positive monthly
**We are however working off some leftover move expenses, but these are going away

*Discussion of separation of Warden budget and Consumables/Maintenance Budget
**Prepare member vote for ~$500 to continue build out budget
***At this point, calling it the move budget is silly as we're moved. Referring to it as build out budget

*This is the most income in Hive's history which = different tax things
**Velzy and Jim are on this

*Priority to get outstanding move expenses out of the way and AC
**Communicate that we're not spending willy nilly, and things should be put up for vote
***Emerging casting and jewelry spots have been very little cost to Hive budget. Kevin M pulled together funds from Hive members
****Can we model something like this for AC (Already have $1000 from Paul V's work donation) 
*****Need someone to head this. Velzy can write up specifications but needs help with really getting it out there to membership / get engaged

*Need to make change in  open finance code in regards to +1 member

===Consent===

*Do we need consent to post photos on social media of members / projects?
**Privacy policy linked above.