Board Meeting - January 11th, 2021

Board Meetings
Previous: December 14th, 2020	Meeting Procedure	Next: February 8th, 2021

Time: 7:30 PM
Place: Google Meet Telecom
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Agenda

• UC Innovation Center / https://cincyid.com/
• Building alarm system
• RFID access on sliding door
• access control event messaging - MQTT? intweb version X.x?
• Hive13 has 6 entrances, all need to be monitored
• Status of computer network. Can we push forward getting more drops installed.
• Security cameras throughout Hive13 and at entrances.
• Need for doorbell
• COO is working on network drops and camera installations, could use more help
• Treasurer Report and topics

- Review December 2020 and year-end numbers
- Total 2020 revenue looks ~$53k which exceeds $50k threshold for 1st time and expect will cause federal tax reporting to switch from 990-N (postcard) to Form 990 or 990EZ
- Buy-in to formally start showing the trend and current 13 "PlusOne" members on the Open Finance member chart (need coding help) current test using existing code temporarily shows "PlusOnes" as "StudentWardens"
- Strawman budget for 2021 (Operational, wardens' and buildout)
- QuickBooks Implementation update (JimD & DaveV)

• Is consent required (or a good idea) when posting photos of members or their projects in social media?
  • See Hive13 Privacy Policy https://wiki.hive13.org/view/Privacy_Policy
  • Did you even know we had one?
• Personal liability insurance reminder - resources for members, reference to the slack insurance discussion

Frisbee Round

• Do you have any personal projects that you are working on?

Minutes

Attendance

• Kayla Lukawiecki, Dave Velzy, Dave Schwinn, Drew Kirkman, Lisa Crump, John Clark, Jim Dallam, Chris Davis, Ryan Hershey

Access Control

• Velzy has written up a draft of "space rules" and posted it in #leadership slack channel.
  • Please feel free to edit it / add to it

• RFID on doors - Chris Davis & Hodapp are working on this
  • Have all the hardware, just a matter of assembly and mounting it. First priority is main front door.
    • Also sensor for fire door

• Cable is about 1/2 strung for wood shop
• More network drops
  • Lots of drops, just not punched down
  • Drew has A+ testing stuff, John has some as well, not as nice as Drew's but perfectly acceptable

• Once RFID sensors are live, we want members to use RFID as much as possible as opposed to code
  • Will need to change codes once we get to this point

• Still have interest in doorbell

UC Innovation Center

• Interested in setting up an online meeting with them

Treasurer Report

• Jim working on presentation on year end but here's the jist of it
  • Month by month covering expenses comfortably
  • Approx $4200 monthly income with fixed expenses ~$3400
  • We have a pretty consistent ~$800-$900 cash positive monthly
  • We are however working off some leftover move expenses, but these are going away

• Discussion of separation of Warden budget and Consumables/Maintenance Budget
  • Prepare member vote for ~$500 to continue build out budget
    • At this point, calling it the move budget is silly as we're moved. Referring to it as build out budget

• This is the most income in Hive's history which = different tax things
  • Velzy and Jim are on this

• Priority to get outstanding move expenses out of the way and AC
  • Communicate that we're not spending willy nilly, and things should be put up for vote
    • Emerging casting and jewelry spots have been very little cost to Hive budget. Kevin M pulled together funds from Hive members
      • Can we model something like this for AC (Already have $1000 from Paul V's work donation)
        • Need someone to head this. Velzy can write up specifications but needs help with really getting it out there to membership / get engaged

• Need to make change in open finance code in regards to +1 member

Consent

• Do we need consent to post photos on social media of members / projects?
  • Privacy policy linked above.