Difference between revisions of "Board Meeting - January 14th, 2019"

From Hive13 Wiki
Jump to navigation Jump to search
(Posting minutes to the meeting - partial update.)
m (Reverted edits by Dvelzy (talk) to last revision by Greg J Arnold)
(Tag: Rollback)
Line 3: Line 3:
 
=Agenda=
 
=Agenda=
  
*Open Finance Website updates
+
* Open Finance Website updates
*Membership Status
+
* Membership Status
**Ian B to follow up on payment reminder email to members with lapsed payments. Red bar on report identifies members lapsed for > 3 months. 
+
** Adding a "Who Signed You Up" field to the application.
***Greg A to add a Text only "Who Signed You Up" field to the application. This avoids a public membership list from a drop down menu.  
+
* Warden positions to fill
*Warden positions to fill
+
** Metal - Open
**We need to recruit Wardens in general to build  interest and a queue of potential wardens. Better to have than to have not.
+
* Buzzkill
***Make Open positions a topic of Tuesday meetings and a posting on the Google Group / News Letter.
+
* Open House
***Open Positions Metal/Welding, Fablab.
+
** Start planning.
***Encourage participation in clean up Saturdays as learning opportunities.
+
** Target April for the next one.
*Buzzkill
+
** Put any thoughts in the [[Open House 2018]] page.
**Buzzkill operational again and now feeds postings to #buzzkill on Slack.
+
* Newsletter
*Open House
+
** Apparently there is interest again
**Start planning. Greg A to establish Spring 2019 Openhouse and Slack Channel for Openhouse to facilitate planning
+
** Article Topics
**Target April 13 for Spring 2019 Open house. Will B to check the Cincinnati Calendar for conflicting events that would adversely impact the date.  
+
* Slack
*Newsletter
+
** Some people think we need fewer channels
**During the Wardens meeting, the newsletter was revived as a subject of interest.  
+
** Buzzkill integration
**Target - Once monthly blast to the membership, with opt out privileges.
+
** Invite all members
**To consist of bulleted text instead of articles
+
* Processes and Procedures
**Topics: Openhouse, Tuesday Talks, Clean up Saturdays, Classes, Events, Open/Completed Projects.
+
** What can we improve
*Slack
+
** What is tripping us up?
**Some people think we need fewer channels. Conclusion, Add an Open house channel. Learn to turn down notification frequency and un-follow.
+
** More formal maintenance procedures
**Buzzkill is integrated into Slack.
+
* Re-invigorating Hive Culture
**Will B to initiate a Google Mailing list notice to Membership introducing Slack and notifying them that they will receive an email invite to Slack.
+
** Attracting new members and Engaging Members as they Join
**Ian B and Will to initiate the invites and add Slack to the New Member introduction process.
+
*** Attracting New Members - Increase External Visibility and Creating a more inviting space.
**Greg to add an automated Slack invite to IntWeb for new members.
+
*** Increased External Visibility
*Processes and Procedures
+
*** More Active FB presence is good.
**What can we improve
+
*** Meetup is drawing in additional people
***Start a web-page for Tuesday talk subjects. - Subjects, Interests, Contacts,
+
*** Classes hosted through Meetup are bringing in people external to Membership
***Wiki is a good tool, but some visible one-page paper procedures and or signs are also needed.
+
*** Limited metrics collected at this time
****Examples: How to apply for membership, a storage box or vertical slot, basic operation of the CNC, Laser, Mill, Lathe...
+
*** Having class payment through Meetup would assist in class signups.
****Also put in binder by admin computer in Lounge.
+
*** A sample questionnaire has been created for first timers to help with metics.
****While the paper can go out of date, if we make review of signs a part of Saturday Cleanup and or Wardens Work Day they can be updated.
+
*** Tuesday Talks are also good. Need to work on getting a queue of people to talk to reduce the burden of lining people up.
**What is tripping us up?
+
** More Inviting Space
***Updates to wiki
+
*** We've come a long way from Summer. I saw a picture from early summer, and it looked like a dump compared to now.
***WISIWIG editor for wiki was down. Ian was unaware of the problem and fixed it as of later this evening.
+
*** Schedule a beautification day?
***Ongoing maintenance of wiki and one-page procedures can be a Warden task. Schedule monthly Warden Work Days where a team updates wiki pages. This is a good time to encourage would be wardens to participate.
+
*** Focusing effort to certain areas likely more effective.  
**More formal maintenance procedures for all machines in the Wiki.
+
*** Suggestions for areas to improve.  
**Saturday clean up check lists.
+
** Lounge
**Greg A to post next Clean up Saturday is 2/16/19
+
*** paint walls
*Re-invigorating Hive Culture
+
*** new carpet
**Attracting new members and Engaging Members as they Join
+
*** non-gross furniture
***Attracting New Members - Increase External Visibility and Creating a more inviting space.
+
** Work area
***Increased External Visibility
+
*** move things away from windows (maximize natural light!)
***More Active FB presence is good.
+
*** get rid of exterior plexi (need to fix windows)
***Meetup is drawing in additional people
+
** Color!!
***Classes hosted through Meetup are bringing in people external to Membership
+
** Clear area around coat rack — make sure there is space for purses/bags
***Limited metrics collected at this time
+
** Bathroom
***Having class payment through Meetup would assist in class signups.
+
*** covered trash can
***A sample questionnaire has been created for first timers to help with metics.
+
*** plants in window
***Tuesday Talks are also good. Need to work on getting a queue of people to talk to reduce the burden of lining people up.
+
* Engaging New Members
**More Inviting Space
+
** Welcome Packet
***We've come a long way from Summer. I saw a picture from early summer, and it looked like a dump compared to now.
+
** Make invitations to Slack part of member acceptance.
***Schedule a beautification day?
+
** Increased number of group build/repairs
***Focusing effort to certain areas likely more effective.
+
** Consistently schedule Saturday cleanups - incorporate the build groups into the cleanups
***Suggestions for areas to improve.
+
** Regularly scheduled Certification classes
**Lounge
+
** Work with new members to create new meetup events
***paint walls. 2 out of 4 have been recently painted. Need to get good advice on color selections and make this a standard.
+
** Reduce barriers for members to do things
***new carpet is coming. We need to deodorize the lounge.
+
*** i.e. updating the wiki  - Having a WYSIWYG editor
***non-gross furniture. We need to put out the call for replacement donations.
+
** Create a list of projects an what is needed for them, and publicize the need.
**Work area
+
*** Official Motto: You are better than no one.  
***move things away from windows (maximize natural light!) get rid of exterior plexi (need to fix windows)  
+
* Projects that are in progress - Decide priority, define needs.
***Much of this will need to wait for spring and maintenance of windows before removing plastic. Also have concer over sight lines into Hive13 from street to avoid opportunistic break and enter thefts. 
+
** Update Projects pages and decide on which one to keep
***Potentially add counter along east window wall.
+
** Lounge completion
**Color!! - Need good advice on Color scheme for decoration. Black and Yellow Hive13 logo colors are not great wall colors for decoration.
+
*** Painting
**Clear area around coat rack — make sure there is space for purses/bags. Keep it clear. Remove stuff from top of rack.
+
*** Carpet
**Create Merch area? Create Bulletin board for cross advert to other groups like an end cap at the end of kitchen island.
+
*** Audio
**Bathroom
+
*** Computer Setup
***Keep it from looking like a skeezy filling station restroom.
+
** Small Laser setup
***Clean it up.
+
** Shapoko
***covered trash can
+
** Laser Maintenance schedule/plan
***plants in window - Previous attempts to grow plants in bathroom resulted in dead plants. No plant murdering. - Plastic only.
+
** CNC Router Rewiring
***Window boxes require frequent attention and maintenance.
+
** Metal Mill Replacement
***Conclusion, strive for low maintenance decorations.
+
** Metal Shop
*Engaging New Members
+
*** DIY Metal Brake
**More people are showing up thanks to a growing social media presence. Thank You Will B.
+
*** Incoming Sheetmetal Breaks
**Welcome Packet
+
*** Sandblaster
**Make invitations to Slack part of member acceptance.
+
*** Relocate Storage
**Increased number of group build/repairs
+
*** Convert to general hot/dirty room?
**Consistently schedule Saturday cleanups - incorporate the build groups into the cleanups
+
** Mobile Table Build
**Regularly scheduled Certification classes
+
** Seal windows
**Work with new members to create new meetup events
+
** Miter Saw Bench
**Reduce barriers for members to do things
 
***i.e. updating the wiki  - Having a WYSIWYG editor
 
**Create a list of projects an what is needed for them, and publicize the need.
 
***Official Motto: You are better than no one.
 
*Projects that are in progress - Decide priority, define needs.
 
**Update Projects pages and decide on which one to keep
 
**Lounge completion
 
***Painting
 
***Carpet
 
***Audio
 
***Computer Setup
 
**Small Laser setup
 
**Shapoko
 
**Laser Maintenance schedule/plan
 
**CNC Router Rewiring
 
**Metal Mill Replacement
 
**Metal Shop
 
***DIY Metal Brake
 
***Incoming Sheetmetal Breaks
 
***Sandblaster
 
***Relocate Storage
 
***Convert to general hot/dirty room?
 
**Mobile Table Build
 
**Seal windows
 
**Miter Saw Bench
 
  
 
=Minutes=
 
=Minutes=

Revision as of 12:06, 15 January 2019

Board Meetings
Previous: December 10th, 2018 Meeting Procedure Next: February 11th, 2019

Agenda

  • Open Finance Website updates
  • Membership Status
    • Adding a "Who Signed You Up" field to the application.
  • Warden positions to fill
    • Metal - Open
  • Buzzkill
  • Open House
    • Start planning.
    • Target April for the next one.
    • Put any thoughts in the Open House 2018 page.
  • Newsletter
    • Apparently there is interest again
    • Article Topics
  • Slack
    • Some people think we need fewer channels
    • Buzzkill integration
    • Invite all members
  • Processes and Procedures
    • What can we improve
    • What is tripping us up?
    • More formal maintenance procedures
  • Re-invigorating Hive Culture
    • Attracting new members and Engaging Members as they Join
      • Attracting New Members - Increase External Visibility and Creating a more inviting space.
      • Increased External Visibility
      • More Active FB presence is good.
      • Meetup is drawing in additional people
      • Classes hosted through Meetup are bringing in people external to Membership
      • Limited metrics collected at this time
      • Having class payment through Meetup would assist in class signups.
      • A sample questionnaire has been created for first timers to help with metics.
      • Tuesday Talks are also good. Need to work on getting a queue of people to talk to reduce the burden of lining people up.
    • More Inviting Space
      • We've come a long way from Summer. I saw a picture from early summer, and it looked like a dump compared to now.
      • Schedule a beautification day?
      • Focusing effort to certain areas likely more effective.
      • Suggestions for areas to improve.
    • Lounge
      • paint walls
      • new carpet
      • non-gross furniture
    • Work area
      • move things away from windows (maximize natural light!)
      • get rid of exterior plexi (need to fix windows)
    • Color!!
    • Clear area around coat rack — make sure there is space for purses/bags
    • Bathroom
      • covered trash can
      • plants in window
  • Engaging New Members
    • Welcome Packet
    • Make invitations to Slack part of member acceptance.
    • Increased number of group build/repairs
    • Consistently schedule Saturday cleanups - incorporate the build groups into the cleanups
    • Regularly scheduled Certification classes
    • Work with new members to create new meetup events
    • Reduce barriers for members to do things
      • i.e. updating the wiki - Having a WYSIWYG editor
    • Create a list of projects an what is needed for them, and publicize the need.
      • Official Motto: You are better than no one.
  • Projects that are in progress - Decide priority, define needs.
    • Update Projects pages and decide on which one to keep
    • Lounge completion
      • Painting
      • Carpet
      • Audio
      • Computer Setup
    • Small Laser setup
    • Shapoko
    • Laser Maintenance schedule/plan
    • CNC Router Rewiring
    • Metal Mill Replacement
    • Metal Shop
      • DIY Metal Brake
      • Incoming Sheetmetal Breaks
      • Sandblaster
      • Relocate Storage
      • Convert to general hot/dirty room?
    • Mobile Table Build
    • Seal windows
    • Miter Saw Bench

Minutes