Board Meeting - July 13th, 2015

Board Meetings
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Hive13 Board Meeting July 13 2015

Next Meeting

Monday August 10th 7:30pm at Hive13

Agenda

• Purgatory first!
• Moving websites (Ryan)
• Elections
• Planning for the Future
• Membership Levels
• New Member probationary period
• Educational Responsibility
• Hive education program
• Proposal for new intern
• Bylaws
• Grants
• Redistribution of leadership responsibilities
  • Area warden selection through board of directors
• Annual meeting food?
• Open house
• Website revamp service project update
• Warden purchse list
• Repay wardens
• haskell talk, hackerspace discussion

Attendees

• Jon
• Elly
• Ryan
• Dustin
• Nanacy
• Dan
• Jim
• Kevin
• Will

Minutes

• Purgatory
  • Ryan took picture and will send it to the list
• Moving website (Ryan)
  • Not before elections
• Elections
  • In one week
  • Deadline reminder was sent out to list
  • Secretary only one not filled
  • We actually have multiple people running for single positions!
• Planning for future
  • Went over A LOT (3 hours meeting!!)
• Membership levels
  • Need to figure out what to do for reduced membership rates for those who can't afford it
  • Income verification not the best idea
  • Encourage corner stone members to sponsor low cost memberships?
  • Check our I3 Detroit's "guest policy"
  • We already let guests use the place if they show interest in something.
  • For now anyone accepting applications will be more strict on the elite level membership from now.
• New member probationary period
  • Easier to prevent problems that may arise
  • Making people wait before they sign up, doesn't work too well (lost some)
  • Also trying to prevent our space from getting wrecked
  • "Don't want to take your money if this isn't for you"
  • push the "guest policy" outlook
  • instead of a time limit, maybe a number of times
  • another philosophy: Make it easiest to join, we are not exclusive
  • look at process for suspending members?
  • Guest policy would be good, but is that something we are going to implement any time soon?
  • Going forward: Make it easier for board/officers to discipline members, require members to attend orientation
• Educational responsibility
  • We should have a position for this.
  • There should be more education "stuff" in the bylaws so we are more open to grants, and because we should educate people more.
• Hive education program
  • We should really have a position for setting up education stuff.
• Proposal for new intern
  • Let's wait until the next board meeting
  • She seems like a great benefit though
• Next board meeting
  • Let's move it forward one week (August 3rd)
• Bylaws
  • No extra revisions tonight
  • We should also dust the cobwebs
  • Let's schedule an actual bylaw review meeting sometime soon
• Grants
  • Kevin has been talking to local companies see if they will give us anything.
  • We need to updates the bylaws to add in bylaws.
  • Let's not get in to grants that have requirements that we may not be able to fulfill.
  • Lorin will help us get running for grants.
  • The public library provides grant writing classes.
• Redistribution of leadership responsibilities
  • The bylaws are a bit broad in some of the officer descriptions and the director descriptions
  • A set of guidelines outside of the bylaws would be wise.
  • Area wardens voted in by board members rather than selected by COO? (No)
• Annual meeting food?
  • People are really appreciative of having food at some meetings.
  • Let's do a grillout!
  • Elly will handle this
• Open House
  • We still have no one to head it
  • If we are going to do it we should host it some time in september and october after the makerfaire
  • Jon will help organize people to clean the space.
• Community service kid
  • Tylergetsay
  • Ryan will take over this
• Warden budget
  • $180
  • Everybody cool with this
• Repay wardens
  • Jon will do this tomorrow
• Haskell talk
  • Someone is touring hackerspaces to ask for advice for running their hackerspace
  • Will also be giving a talk about Haskell :)
• Dayton Diode collaboration
  • Could we do a recirocal membership with Dayton Diode?
  • People could use both places since each have their strengths.