Board Meeting - July 13th, 2020

Board Meetings
Previous: June 8th, 2020	Meeting Procedure	Next: July 27th, 2020

Time: 7:30 PM
Place: Google Meet Telecom
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Agenda

COVID

• Is the sign-in thing working out?

Emails and other Admin

• Please help load share, check emails at least every other day and help make timely responses
• CC each other on message responses
• Encourage Incoming leadership to do the same
• Pay August rent to 2701sg not to Garden street
• Cancel Spectrum and shift insurance to cover only 2701.

Annual Meeting

• Sooner board meeting for new leader intro?
• Quorum has been met. Voting closes at 7:25 PM Tuesday. Final reminder going out tomorrow.
• Results will be announced at the conclusion of tomorrow's weekly meeting.
• Set timeline for education of new leaders and transition of responsibility, get former leaders out of groups after some time?

Member Status Reports

• we have been forgetting to check in on this stuff...
  • Renewal reminder to non-regular payment members.
• Paul Marsh (Laser Fire) payments lapsed, what to do?

Will Ardndt's Offer

• Instructional Videos
• how can we get him going?

Amazon Business account

• allows tax exempt purchasing
• set one up to use for warden and vote purchases through amazon?

Move

• What's leadership need to coordinate and communicate to members?
  • Security and Shutdown procedures update for 3rd floor.
  • Alarm code reminders about hours at exit doors.
• ID Checks to get door access once access control is in place.
• Have people sign new/updated waivers.
• Vertical Storage - we need to get it set up and figure out how to implement fee
• Propose Vote for more move expenses
  • Known additional expenses:
    • Duct Work - $5500 or less
    • Panels W&Z - $4256
    • Doors - $5500
    • Air Con - $5000/unit
    • Kitchen - $???
  • Budget
    • Voted $15,000 in first vote
    • $3,338.89 less a bit remains
    • At 11.5k expansion vote we evaluated and were comfortable spending up to $25,000
    • Should we put up the vote for that $10k now? How should it be used?

Minutes

COVID

• Sign in sheet at 2701 - relocated? Need to clarify that whole thing
• Drop sign out, put sign-in at each entrance
• Bright color
• Dave S. to take action
• otherwise people seem to be being very responsible
• maybe get more wipes? Dave S to handle this too

• we need a member and guest sign in kiosk at some point, but not enough bandwidth now

Emails and Admin

• Please don’t let emails go more than 24/48 hours without response
• CC leadership, embarrassing to have multiple replies
• Cancel Spectrum for August
• Where is our phone number still showing up??? We need to close it out. It’s Yelp. and facebook, Dave S. will take lead. facebook fixed.
• We need our Google Business Account Back, Dave S. taking lead to get it back

Annual Meeting

• Orientation meeting the 27th for intweb and other admin tools
• Punt discussion of transition limit for new board to discuss

Member Statuses

• Need to reach out to people who’s memberships lapse. We may not need to loose them.
• paul marsh - had been paying off laser, payments failed, have not heard from him. Will B to reach out. Dave V. to get status from Jim on payments

Video Tutorials Projects

• We will let him lead and remind us, but we definitely should support
• Let’s ask him to be involved in the CNC and Laser re-build to document that
• Sewing and Serger are easy to do now, great place to start, Lisa to join convo in #marketing

Amazon Business Account

• Yes, let’s do it, but need to verify limited authorized users

Finance

• up for June, looks good

Move

• Let’s Pay 2701 rent for August to show good faith and establish Cash Flow. Jim and Dave V. action
• Cameras, let’s get orwell moved to get camera coverage at 2701
• Dave V. is getting locks all in place. Dave V. will write and publish procedures for access and shutdown.
• RFID for door control is weeks away
• Next weekend, selling off rest of racks in building. Want to be able to shut doors by then
• ID checks and New Waivers - how to implement with recent changes in access control plan? Punt till stable.
• Vertical Storage - can we get someone to volunteer to make a vertical storage management box for people to scan their badge to use soda credits to pay for member storage?
• Let's ask wesselman if we can use the west end as temporary vertical storage. Dave V says it’s a go

vote for extended budget

• Dave V. to put up a vote for additional $10k for high priority move items.
• High Priority (must happen now):
  • W and Z panels are essential
  • Duct bill will have to be payed
  • dust collection fume extraction
  • sinks (kitchen and wash sinks)
• Lower Priority (next year):
  • Air conditioning
  • Doors
  • Kitchen

Possible industrial wood shop equipment donation

• 480v 16” jointer, 24” planer, 36” bandsaw, and other industrial woodshop tools
• 1920 vintage
• wonderful equipment, but needs maintenance and wiring
• Would like pre-approval for possible donation, but might be a good idea to get electrician quote for wiring cost first

Task list for the week:

• clear area in back for temp vertical storage (Brian Wingate Lead)