Board Meeting - July 27th, 2020

Board Meetings
Previous: July 13th, 2020	Meeting Procedure	Next: August 10th, 2020

Time: 7:30 PM
Place: Google Meet Telecom
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Agenda

New Board Orientation

Intweb and new member signup/orientation

• Intweb
  • member list
  • storage system
  • reports
• Camera system
  • Orwell
• Prospective member tours
  • items to always cover
• newly signed up member tours
  • items to always cover

What follows is likely an unorganized list of bullet points to be ordered up by relevance later.

• Who on leadership would like to be responsible for managing requests to join the Hive13 mailing list?
• Messages on the Hive13 mailing list are public just like the wiki. If you wouldn't put it on the wiki, likewise don't put it on the mailing list. (examples: door codes and wifi passwords)
  • Leadership mailing list and SLACK channel are not public. However these and all Hive13 communications are subject to lawful subpoena.
• Regain control of Hive13 Google Business
  • I (Dave Schwinn) now have primary ownership of Hive13's Google Business. I have given cto@hive13.org ownership as well.
  • See if we can get KOI to remove their 2701 business location
• Hive13 Leadership shared drive in G Suite
  • ...all 2020-2021 leadership now has access to this. You must sign in with your Hive G Suite account
• Wiki crash course
  • Make sure all leaders have wiki accounts and know their passwords
  • Finances and Budget

Minutes

• New leadership members should familiarize themselves with administrative area of Intweb

Signing Up New Members

• There is a new member orientation page on Wiki
  • However, this needs to be updated to represent 2701
  • It's hard to standardize what needs to be in the tour while we're setting everything up
• Ask questions as to what potential member is interested in specifically
• Focus on community aspect; see if there's someone that we can get them in touch with regarding their interest
• Something to consider in the future
  • Used to have a longer new member sign up vetting period
  • May want to be more selective with new space and new capabilities
    • Unsure how we would want to implement this; multiple signatures? bring back frisbee round? Will come back to this
• Idea of having a reference sheet
  • Grant has considered this with his signage.
• Maybe set up a video tour with Will A? Drone tour?
  • Video that Will did with Lisa re: sewing is great, looking forward to having more of these
  • Reboot Youtube?

Leadership Admin Transfer

• Kayla, Schwinn and Drew will handle mailing list approval
• Schwinn and Drew will handle Google business delegation
• KOI to remove 2701 business location
• Need to make a point to organize G Suite
  • Velzy has added documents for leadership to access\
  • Liability waivers have been updated and will need to be re-signed
  • Look into if there is a way to have files available to non leadership members (ie; Schwinn brought up having a link of templates of graphics and such to send to Grant for signage)

Other Misc Business

• Idea of moving "last updated" date on Wiki pages to top of page to make old pages more clear
• Things will need to be updated on Wiki to reflect new space
• Idea for votes; Jim saw another Makerspace use separate emails/threads for votes; 1 for discussion and 1 just for votes, so that votes don't get lost in discussion
• Re: reimbursements; Jim is very reasonable, just asks that you email him for reimbursement so that there is documentation.
  • Will update wiki with information that is needed for those reimbursements
• Jim & Velzy had been working on a budget projection pre-move/COVID.
  • Still something we want to work on
  • Lisa has ideas. This is a good team
• Chris Davis has a gov deals tax exempt account that is all set. Is getting 3 basin sink.

Future Meetings

• We have moved! Yes there is still a lot of organization and work to be done, but that is a BIG hump that we got over
• Let's get back to making things. The move was hard, and stressful. We need to decompress and remember why we love this place.
• Want to re-emphasize the community that we built
• Send WIP projects or completed projects to Tara Keller for the website.