Board Meeting - July 8th, 2019

Board Meetings
Previous: June 10th, 2019	Meeting Procedure	Next: July 29th, 2019

Agenda

• Review Tasks
  • All - compile a list of things that have been accomplished in the last year
  • All - find one member who would be a good Director
• Open Finance Website updates
• Membership Status
  • Pending Applications
  • Membership Reports
  • Student Memberships
• Open House
  • Is there bandwidth?
• Annual Meeting
  • Elections
• New Space
  • Cost to Rent
  • Cost to build out
  • Problems
    • Access Control
    • Power
    • Lighting
    • Humidity
  • Use
• Processes and Procedures
• Re-invigorating Hive Culture

Board Meeting Notes 7/8/19

• Review Tasks
  • All - compile a list of things that have been accomplished in the last year – Attached
  • All - find one member who would be a good Director – Full slate is on ballot
  • Open Finance Website updates – In the future Shift laser minutes channel to Meetup payments.
• Membership Status
  • Pending Applications – William Mechler never came in.
  • Membership Reports – Currently working – Will add change to mark members as resigned. Seems to be working as planned.
  • Student Memberships – Lengthy discussion of liability – Needs further research
• Open House
  • Is there bandwidth? Decided to do open house along with Made in Camp October 12th. We will advertise and add reference links to Made in Camp in our Social Media. Cleanup finish projects, do fun activities. Food? Leader?
• Annual Meeting
  • Elections – Voting to take place using existing methods.
  • How do we manage competing bylaw changes? Additional Vote as tie breaker. Attached.
• New Space
  • Additional basement space is a strategic move. It gives Hive13 room to grow for years.
  • The biggest concern is getting member pledges to provide labor for the buildout.
  • Cost to Rent – Negotiate elevator cert and furnace from Garden Street
  • Cost to build out
  • Problems are solvable if we get the labor to do them in phases
    • Access Control
    • Power
    • Lighting
    • Humidity – Heat – A/C
    • Ventilation
  • Use – Storage, welding, paint, metal working
  • Moving to another location is deadly.
• Processes and Procedures
• Re-invigorating Hive Culture
• Treasurer Task - Propose a budget Year summer to summer period for the next 12 months. Annual Year end finances. List expected Revenues, Expenses, Spending budget, Monitor. Jim to lead Dave to help.
• Intweb messages is Still a work in progress to notify members that have expired credit cards.
  • Recent changes to Intweb have been made to email the member to say the subscription has failed. (credit card expired) subscription cancelled (a deliberate action)
  • Jim and Greg have made big improvements in this process.
  • New member orientation is working.

 

• Additional vote to resolve conflicting bylaw changes
  • This year we have two competing bylaw change proposals. The bylaws have no way to resolve a pair of conflicting bylaw changes if both receive 2/3 of the ballots cast during the election.
  • In order to resolve the conflicting bylaw changes the Hive13 board of directors and officers propose this additional dependent vote.

• • • DO NOTE: This vote only takes effect, If and Only If both bylaw changes regarding Voting receive 2/3 of the ballots cast during the 2019 annual election.
    • Which proposed bylaw change should be selected if both receive 2/3 of the ballots cast.
    • Daniel McNamara Votes of Membership
    • Greg Arnold Votes of Membership
    • Abstain

Hive13 Projects done in the last year 2018-2019

• Expanded use of social media, Meetup
• Open House
• 2 x 4 Challenge
• Sponsored Bionic Tigers Robotic Team Loveland Highschool
• CNC Rework and Rewire – Ended the phantom estop
• New exhaust ventilation for Lasers
• Finished Laser Rebuild
• Bought Variable Speed Hand Router and bits.
• Bought Band Saw Fence
• Built Table Saw Crosscut Sled
• Bought Nail Guns and nails
• Bought Table Saw Dado Set
• Built five awesome worktables
• Beverly Shear on loan
• Video projector and Surround Sound in Lounge.
• LED Lighting in place of fluorescents
• Hosted event with IDSA and May We Help
• Night Exit light
• New Member On-Boarding Facilitated on Intweb.
• New Member Orientation updated on Wiki
• Member Payment tracking on Intweb, Automated Follow up emails for nonpayment
• Implemented Buzzkill issue tracking software integrated with Broken@hive13.org email address
• Increased Warden Hours
• Stock Items – Renewables listed on wiki
• New (old) Stove – now needs Stove hood
• Remove radial arm saw – Mount compound miter saw level with table

Events

• Needle Craft Night
• Sparks
• 3D Thursday
• Monthly Tuesday Talks

Classes

• Leather Masks - Wet Molded
• Lathe Certification Class
• CNC Router Certification Class
• Laser Certification Class

Hive13 Projects to be done

• Tables, Finish seated Welding Table
• Hive13 exterior sign and mounting
• Mill, Electric, Assembly, Tooling
• Lathe Move – Electric, Floor Pads, Move
• Surface Grinder
• More LED Lighting
• Shear
• Brake
• Metal Room layout – electrical runs
• Sewing / Fabric – New Sewing Machine?
• Seal FabLab windows
• Rebuild Scroll Saw Bearings
• CNC Router Spindle Speed control analysis –
• Shapeoko
• Delta Printer
• Interior Stair Lighting
• Contact Garden Street to find out about their plans for window repair and painting
• Sell small laser – redundant Under utilized
• RFID Control of Certification only machines
• All storage in boxes. Inactive storage onto high shelves

Classes Proposed

• Leather Masks - Wet Molded
• Wood Lathe Class
• Lathe Certification Class
• CNC Router Certification Class
• Laser Certification Class
• Mill Certification
• Linoleum or Wood Block Print Class – May include Laser or CNC Router to create image
• Tin Scoop Class
• Welding Certification Class

Events – to be done

• International Food Night
• Python collaboration
• Warden Hours Calendar to cover each evening
• 2 x 4 challenge
• Prefabricated Hacking Challenge
• Just for the hell of it projects