Board Meeting - March 13th, 2017

Board Meetings
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Hive13 Board Meeting March 13th, 2017

Agenda

• The new space access status
• Physical "desk" space for leadership
• To-Do Spreadsheet review
  • Burn out
• Service to the community -- don't forget we have a mission other than drama and tools.
  • Any outreach events anytime soon?
• Do we need someone else as a backup to the bank accounts?
• Progress
• Bylaw additions from way back
  • Code of Conduct, addenda, procedures, or other non-bylaws additions to establish official procedure.
• Voting system
• Camera system
• Reevaluate goals for the remaining term
• Laser minutes (are they still relevant/necessary)?
• General state of the Hive physical space (very dirty).
• Online presence, up to date main page, Eventbrite stuff on our calendar.
• Budgeting ideas
  • Send email about wishlist and what makes sense for us now

Attendees

• Elly
• Dustin
• Nancy
• Andrew
• Tim
• Ian Wilson
• Dark Ian
• Coy
• Greg
• Jim
• Brad - Remote attendance

Minutes

• The new space access status
  • Functional
  • Let's get a moving party started
  • Fix the leak
    • Let's contact Garden Street
  • Think about the power cable access to the tables strategically for easy rearrangement this time around
• Physical "desk" space for leadership
  • We do now have a scanner for forms (from Steve)
  • One of the last obstacles is to get an actual physical desk
  • Maybe use the warden budget for office supplies
  • Where to put the desk?
• To-Do Spreadsheet review
  • Hasn't been used too much
  • Burn out
    • Dark Ian - mostly job related (was on days)
• Service to the community -- don't forget we have a mission other than drama and tools
  • Any outreach events anytime soon?
  • Makerfair
    • Cincinnati Planning committee meeting Thursday 16th, others should go
    • Try to find a sponsor
      • Have a set plan
    • DC for the first time? (Maybe in June?)
  • Meeting about PTDR, to fix things before the season actually starts for a change
• Do we need someone else as a backup to the bank accounts?
  • Dark Ian and Ryan (As admins on the "Open Finance Page" would be candidates right now)
  • Business continuity plan, in case something (forbid) happens to current treasurer, there is not an easy fallback for access
• Voting system
  • Progress
  • What records does the Hive keep for members?
    • Ohio law
    • Current bylaws
    • Need help, see later in minutes
• Camera system
  • At full capacity right now
  • Would need to get a new system, Steve may have some leads
  • What about outside cameras, need higher res
• Reevaluate goals for the remaining term
  • Ian is working on his goal of the voting system
  • Dustin - meatspacers again
  • Elly - wants to be able to actually do presidential duties of outreach
• Laser minutes (are they still relevant/necessary)?
  • Might be antiquated, need to discuss with people
• General state of the Hive physical space (very dirty).
  • Second Saturday Cleanup in awhile? Nope, so let's have one!!
• Online presence, up to date main page, Eventbrite stuff on our calendar.
  • Event bright events going automatically on our calendar
    • A better system to connect to google calendar
    • Elly will look for systems to connect better
• Budgeting ideas
  • Send email about wishlist and what makes sense for us now
  • Jim - have a year worth of reserve (rent, insurance, cable, etc.) of "untouchable money"
• Bylaw additions from way back
  • Code of Conduct, addenda, procedures, or other non-bylaws additions to establish official procedure
• Dustin and Elly are going to look at SCORE peeps soon