Board Meeting - November 12th, 2018

Board Meetings
Previous: October 8th, 2018	Meeting Procedure	Next: December 10th, 2018

Agenda

• Review of Action Items from last meeting
  • Ryan
    • Send email to pending members encouraging interactions
  • Greg
    • Create newsletter
  • Nancy
    • Send e-mail to non-members using storage slots
  • Dave
    • Put together a Five-Year Plan (but not in a pinko way or anything)
  • General
    • Amend Join page to indicate that applications must be submitted from the physical space, or after talking to a member - not done.
• Open Finance Website updates
• Membership Status
  • Now a weekly thread for late payments
  • Update membership application policies
    • Did we succeed last month?
• Warden positions to fill
  • Metal - Open
• Buzzkill
• Open House
  • How did it go?
  • What did we learn??
  • Next one - plan sooner.
• Long Term Planning
  • Membership Plans for the next 2 years
  • Location Plans for the next 2 years
  • Where do we focus growth? Members? Member Engagement? Capability?
• Newsletter
• Processes and Procedures
  • What can we improve
  • What is tripping us up?
• Re-invigorating Hive Culture
  • Ordo ex chao
  • Social Events
    • Movie Night
    • Board Game Night
  • Outreach
  • Reddit weekend happenings
  • Classes

Minutes

• Attendees
  • WillB, GregA, JimD, DaveV, IanB, RyanH
  • Belated Nancy Arrival
• Review of action items
  • Ry - no.
  • Greg - no.
  • Nancy - Not present.
  • Dave - Has put in some work on his five year plan.
• Open Finance
  • Jim has updated data. Current as of last day of October.
  • Membership is slightly down, and tool purchase expenditures are trending up.
  • Would starving hacker/volunteer rates be of interest? Will has worked at a space that had a 10/hr a month requirement for such rates. There were a limited number of such slots.
    • How many positions?
    • What would the requirements be?
• Membership Status
  • Recent outreach and social media does seem to be bringing new members onboard to offset this.
  • Two pending applications, Ry to contact.
  • Might we consider reinstituting the Tuesday talks?
    • JimD will seek a Tuesday guest for
• Open Warden positions
  • Metal
• Buzzkill
  • Trouble ticketing system is available. See Greg or Ian for access.
• Open House
  • Generally went well.
  • We had 34 guests.
  • Let's have another in Spring!
    • Start planning in January.
    • Add thoughts to the open house page on the Wiki.
  • Dave reiterates that we need other group activities again.
    • Ry to keep up with 3D Thursday. Which may not be Thursday.
• Long Term Planning
  • Are we considering moving?
    • What might we do with more space? Need to compile a list that justifies the move.
    • Are we simply adding space and capabilites? Or opening other lines of business?
    • How many active members can the current space sustain?
      • We've had past nights, not super recently, with 30+ people active in the space. There's still quite a bit of headroom.
      • Scheduling conflicts for machinery would be good to have.
    • Where do we focus growth?
      • Social Media, new member engagement.
• Newsletter
  • Greg sucks. He will try again in December.
  • Greg needs content.
  • Why is this different than a new blog post? Let's just do that.
• Process and Procedures
  • Ry needs to follow up with pending memberships
  • We need more formal maintenance procedures.
    • Add inventory checks to the Saturday cleanup.
    • Poll wardens for a checklist.
      • Can we use the warden spreadsheet?
• Jim mentions he may have a CNC mill to loan to the hive.
• Consider setting up a sewing station.