Difference between revisions of "Board Meeting - October 8th, 2018"

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Line 4: Line 4:
  
 
* Review of Action Items from last meeting
 
* Review of Action Items from last meeting
 +
** Ryan
 +
*** Send email to pending members encouraging interactions.
 +
*** Scan and attach Doug's application.
 +
** Will
 +
*** Post about Saturday cleanup
 +
*** Post about warden hours.
 +
*** Post a class template to the wiki.
 +
** Greg
 +
*** Post on Cincy discord
 +
*** Post open house page to wiki
 +
*** Create newsletter.
 +
** General
 +
*** Amend Join page to indicate that applications must be submitted from the physical space, or after talking to a member.
 +
*** Encourage demonstrations in progress
  
 
* Open Finance Website updates
 
* Open Finance Website updates
Line 11: Line 25:
 
** Update membership application policies
 
** Update membership application policies
 
*** Did we succeed last month?
 
*** Did we succeed last month?
 +
** Former members using storage slots
  
 
* Warden positions to fill
 
* Warden positions to fill
Line 24: Line 39:
 
*** Cincinnati Discord
 
*** Cincinnati Discord
 
*** Made in Camp Week
 
*** Made in Camp Week
 +
** Liability Waivers
 +
*** Sign a normal one
 +
*** Just have an event waiver
 +
*** Two-sided is slow?
 +
** Kegs of beer
  
 
* Long Term Planning
 
* Long Term Planning
Line 31: Line 51:
  
 
* Newsletter
 
* Newsletter
 +
** Greg dropped the ball, but did get a letter out about Open House.  He'll try to do one for next month.
  
 
* Processes and Procedures
 
* Processes and Procedures
Line 46: Line 67:
  
 
=Minutes=
 
=Minutes=
 +
 
* Review of Action Items from last meeting
 
* Review of Action Items from last meeting
* There were apparently no action items
+
** Ryan
* Membership Report.
+
*** Send email to pending members encouraging interactions - not done?
** Two members have left this month
+
*** Scan and attach Doug's application - done.
** One erroneous cancellation has been reinstated.
+
** Will
* We intend to accept members faster.
+
*** Post about Saturday cleanup - done.
* There are two pending memberships.
+
*** Post about warden hours - done.
** TODO - Ry to email pending members encouraging interactions.
+
*** Post a class template to the wiki - posted; getting refined.
** Tim needs to submit paperwork
+
** Greg
** Doug to be accepted.
+
*** Post on Cincy discord - done.
** TODO - Ryan to scan and attach Doug's application.
+
*** Post open house page to wiki - done.
* TODO Amend Join page to indicate that applications must be submitted from the physical space, or after talking to a member.
+
*** Create newsletter - failed.
* Buzzkill
+
** General
** Ticketing system about to come online
+
*** Amend Join page to indicate that applications must be submitted from the physical space, or after talking to a member - not done.
** Trouble tickets for equipment.
+
*** Encourage demonstrations in progress - done, after a fashion (mailed out about Open House)
** email broken to create a ticket.
+
 
*** QR code?
+
* Membership status
 +
** TO DO: Nancy to send e-mail to non-members using storage slots
 +
** Up a couple, down a couple members
 +
 
 
* Open House
 
* Open House
** Coming up October 20th
+
** Still to do
** TODO - Will to post about Saturday cleanup
+
*** Hang signs
** TODO - Will to post about warden hours.
+
*** Print waivers - decided on normal waivers
** Advertising
+
*** We should create some sort of handout
*** TODO - Greg to post on Cincy discord.
+
**** It should have our web address and our mailing list.
*** TODO - encourage demonstrations in progress
+
**** We could also have a sign-up sheet for more information.
*** TODO - Greg to post open house page to wiki
+
*** Dave to set up pre-engraved laser trinkets that can be flipped over and customized the day of
* Made in camp is the week prior
+
*** Greg to screw patch panel into server rack and get the front door to close
* Reinvigorating hive culture
+
*** Clean the Annex a bit more
** Consideration of a monthly email newsletter.
+
** Food/drink
*** Needs an unsubscribe feature
+
*** Going with canned beer for this one
*** Send only to active members
+
*** Dave to get bottled water for both weekends; will re-stock after Saturday as needed.
*** TODO - Greg to create newsletter.
+
*** Dave, Greg, and Nancy to bring in coolers (one needed for the 13th, two or three needed for the 20th)
*** Build newsletter over the month, send after each board meeting.
+
*** Greg to get Nancy a list of food supplies for the event.
*** Consider asking Usman for a newsletter layout.
+
*** Greg to refill the soda machine (will have a "freebie" card available on the 20th to demonstrate the machine and provide soda.)
*** TODO - discussion to continue in #marketing slack
+
*** Dave posted a vote for $500 for this
* PTDR to fly to above the lounge for temporary storage
+
** Dave to pester FTC team about showing up with a demonstration
* Board game night to be held off until after the open house.
+
 
* Kevin considering a wine and soft crafts event.
+
* Future of the Hive
* Outreach
+
** Dave is putting together a Five-Year Plan (but not in a pinko way or anything)
** Meetup posting seems to have worked well.
+
** This should be a long-running discussion online
** Classes - Mask making class coming up.
+
** Members aren't helping
** TODO - Will to post a class template to the wiki.
+
*** Dave raised the point of making an explicit expectation of turning in X hours of your time to better the Hive.
 +
*** Greg said that idea has gone down in flames every time he's proposed it.
 +
*** Nancy said that maybe we shouldn't have a numerical amount, but still suggest that Members help.
 +
*** Perhaps as we build our membership, we could get the new Members in the habit of helping.
 +
 
 +
* Newsletter
 +
** Try next month; Greg got swamped
 +
** Greg to post a list of topics online
 +
 
 +
* Next meeting
 +
** November 12th
 +
** Dave to handle notifications

Latest revision as of 09:36, 9 October 2018

Board Meetings
Previous: September 10th, 2018 Meeting Procedure Next: November 12th, 2018

Agenda

  • Review of Action Items from last meeting
    • Ryan
      • Send email to pending members encouraging interactions.
      • Scan and attach Doug's application.
    • Will
      • Post about Saturday cleanup
      • Post about warden hours.
      • Post a class template to the wiki.
    • Greg
      • Post on Cincy discord
      • Post open house page to wiki
      • Create newsletter.
    • General
      • Amend Join page to indicate that applications must be submitted from the physical space, or after talking to a member.
      • Encourage demonstrations in progress
  • Open Finance Website updates
  • Membership Status
    • Now a weekly thread for late payments
    • Update membership application policies
      • Did we succeed last month?
    • Former members using storage slots
  • Warden positions to fill
    • Metal - Open
  • Buzzkill
  • Open House
    • October 20th
    • What still needs to be done?
    • Advertising
      • reddit
      • Cincinnati Discord
      • Made in Camp Week
    • Liability Waivers
      • Sign a normal one
      • Just have an event waiver
      • Two-sided is slow?
    • Kegs of beer
  • Long Term Planning
    • Membership Plans for the next 2 years
    • Location Plans for the next 2 years
    • Where do we focus growth? Members? Member Engagement? Capability?
  • Newsletter
    • Greg dropped the ball, but did get a letter out about Open House. He'll try to do one for next month.
  • Processes and Procedures
    • What can we improve
    • What is tripping us up?
  • Re-invigorating Hive Culture
    • Ordo ex chao
    • Social Events
      • Movie Night
      • Board Game Night
    • Outreach
    • Reddit weekend happenings
    • Classes

Minutes

  • Review of Action Items from last meeting
    • Ryan
      • Send email to pending members encouraging interactions - not done?
      • Scan and attach Doug's application - done.
    • Will
      • Post about Saturday cleanup - done.
      • Post about warden hours - done.
      • Post a class template to the wiki - posted; getting refined.
    • Greg
      • Post on Cincy discord - done.
      • Post open house page to wiki - done.
      • Create newsletter - failed.
    • General
      • Amend Join page to indicate that applications must be submitted from the physical space, or after talking to a member - not done.
      • Encourage demonstrations in progress - done, after a fashion (mailed out about Open House)
  • Membership status
    • TO DO: Nancy to send e-mail to non-members using storage slots
    • Up a couple, down a couple members
  • Open House
    • Still to do
      • Hang signs
      • Print waivers - decided on normal waivers
      • We should create some sort of handout
        • It should have our web address and our mailing list.
        • We could also have a sign-up sheet for more information.
      • Dave to set up pre-engraved laser trinkets that can be flipped over and customized the day of
      • Greg to screw patch panel into server rack and get the front door to close
      • Clean the Annex a bit more
    • Food/drink
      • Going with canned beer for this one
      • Dave to get bottled water for both weekends; will re-stock after Saturday as needed.
      • Dave, Greg, and Nancy to bring in coolers (one needed for the 13th, two or three needed for the 20th)
      • Greg to get Nancy a list of food supplies for the event.
      • Greg to refill the soda machine (will have a "freebie" card available on the 20th to demonstrate the machine and provide soda.)
      • Dave posted a vote for $500 for this
    • Dave to pester FTC team about showing up with a demonstration
  • Future of the Hive
    • Dave is putting together a Five-Year Plan (but not in a pinko way or anything)
    • This should be a long-running discussion online
    • Members aren't helping
      • Dave raised the point of making an explicit expectation of turning in X hours of your time to better the Hive.
      • Greg said that idea has gone down in flames every time he's proposed it.
      • Nancy said that maybe we shouldn't have a numerical amount, but still suggest that Members help.
      • Perhaps as we build our membership, we could get the new Members in the habit of helping.
  • Newsletter
    • Try next month; Greg got swamped
    • Greg to post a list of topics online
  • Next meeting
    • November 12th
    • Dave to handle notifications