View source for Board Meeting - September 8, 2014

Hive13 Board Meeting September 2014
= Agenda =
* applicant evaluation*
new member on boarding
** what can new members expect from us
** what do we expect of members
*** Hive operations manual
* maker faire
** exhibits
* soda money
* area managers
* officer budgets
* officer goals
** year
** month
= Attendees =
* Jim Dallam (Treasurer)
* Jon Neal (COO)
* Dave Menninger (Board)
* Brandon Wooldridge (Secretary)
* Ryan Hershey (CTO)
* Daniel McNamara (Board)
* Jim Shealy (President)

= Minutes =
* New member Onboarding
** People keep asking what we are, how we work, etc. We don't have a good answer
** People who become members don't know how things work
* vetting new members/ applicant evaluation
** board put the brakes on automatically approving people, don't sign it immediately
** people should come around more than once or twice
** start a thread on leadership@hive13.org for each new applicant
** members must show some kind of work, like a project, something that benefits the hive?
** makerfaire will be a big influx of new members
** applicants should visit the hive a few times and begin working on a personal project, certify on a piece of equipment, or engage on a hive improvement project. Any of these would show involvement in the use or operation of the space.
* new people want to get certified on tools, can we pin down a night for getting certified on our tools
* new member orientation packet.  ( actual paper )* already on the wiki a bit. Needs to be fleshed out more though.
OnBoarding* Name sent to leadership mailing group, need people to vouch for application* Sit down with new member and take them through the Wiki
* i3 in detroit has an actual checklist for an onboarding officer to go through with new people http://i3detroit.org/wiki/HOWTO_Process_a_new_member
** Twice a month orientations before tuesday meetings
** perhaps the new members sponsor walks them through this
* what is happening with paperwork?
** ryan is keeping a folder full
** ryan requests pictures of applicants, email to leadership@
** jim requests pictures in the CRM
MakerFaire
* Current exhibits: 
* Polar3d 
* apiary 
* shapeoko 
* microcontroller monday blinky thing 
* galileo 
* hexapod 
* video kiosk 
* tesla coil 
* possible: interactive exhibit 
* Get banner printed
* get another banner printed 
** http://nextday-sign.com/
Soda Money 
* ian controls the soda money rfid credits ( also he has sparkfun credit on a personal account ) this needs to be transferred to hive accounts 
* dan and jim extracted cash from machine 
* hive would need a stripe account, a sparkfun account, to take these over 
* can jon get more access to the paypal api key or whatever is needed to look at the paypal info 
* membership stats available to more people? old stats info page is flaky
* Jim can get backdated reports
Officer budgets
* does the procedure need refinement 
* should there be a dollar amount that rolls over every month with an overall cap 
* Jim S saw a good system at GT - they had a spreadsheet for each requested purchase
Officer Goals 
* should officers have stated/published goals to be checked-in-on each month 
* check in on at membership meetings - put it in the meeting agenda!!
Area Mangers 
* we want some poeple to take some ownership of areas and keep things going cleanly 
* question of whether to offer some kind of incentive ( half off membership ? ) possibly $ could be a counter-incentive / source of conflict 
* other non-money things: square footage of storage, laser minutes, soda credits, mad props, ? 
* maybe different "rewards" for different areas * ask the mailing list: what would incentivize you?

= Next Actions =
Applicant evaluation and new member onboarding 
* Officers Taking Applications (All) - Get a picture of the applicant and forward it to leadership along with their name. Tell prospective member to visit the hive a few times before the hive accepts them as a member. 
* Ryan - Scan Applicaitons, Waivers, and store along with pictures. 
* Name sent to leadership distribution list and have board members officers vouch for them 
* Sponsors - need to take responsibility for the people they bring on, take them through the Wiki and make sure they understand what's expected of them 
* Jon, Dave, Elly - Flesh out operations on hive wiki
MakerFaire 
* Ryan there will be a staging area on the cnc table for the next week  
* Elly - get another banner for makerfaire
Money / Accounts 
* jim/jon contact ian and get access to the stuff he currently has possession of 
* jim will get up to speed on exporting reports manually from paypal site 
* Ryan - Create purchase log
Officer Goals 
* Jim Sheely - Power Series Racing 
* Ryan - Offsite backups 
* Jim Dallam - Will produce monthly reports. 
* Jon - members storage 
* Brandon - Will announce next board meeting

Area Managers 
* Ask the mailing list what would incentivize them.



Next Meeting
Monday Oct 13 7:30pm at Hive13

[[Category::Meeting]]
[[Category::Board Meeting]]