Board Meeting - September 8, 2014: Difference between revisions

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Hive13 Board Meeting September 2014
Hive13 Board Meeting September 2014
Agenda
= Agenda =
* applicant evaluation* new member onboarding** what can new members expect from us** what do we expect of members*** Hive operations manual
* applicant evaluation*
* maker faire** exhibits*** * soda money* area managers* officer budgets* officer goals** year** month
new member on boarding
Attendees
** what can new members expect from us
* Jim Dallam (Treasurer)* Jon Neal (COO)* Dave Menninger (Board)* Brandon Wooldridge (Secretary)* Ryan Hershey (CTO)* Daniel McNamara (Board)* Jim Shealy (President)
** what do we expect of members
Minutes* New member Onboarding** People keep asking what we are, how we work, etc. We don't have a good answer** People who become members don't know how things work
*** Hive operations manual
* vetting new members/ applicant evaluation** board put the brakes on automatically approving people, don't sign it immediately** people should come around more than once or twice** start a thread on leadership@hive13.org for each new applicant* members must show some kind of work, like a project, something that benefits the hive ??* makerfaire will be a big influx of new members* applicants should visit the hive a few times and begin working on a personal project, certify on a piece of equipment, or engage on a hive improvement project. Any of these would show involvement in the use or operation of the space.* new people want to get certified on tools, can we pin down a night for getting certified on our tools* new member orientation packet.  ( actual paper )* already on the wiki a bit. Needs to be fleshed out more though.
* maker faire
OnBoarding* Name sent to leadership mailing group, need people to vouch for application* Sit down with new member and take them through the Wiki* i3 in detroit has an actual checklist for an onboarding officer to go through with new people http://i3detroit.org/wiki/HOWTO_Process_a_new_member** Twice a month orientations before tuesday meetings** perhaps the new members sponsor walks them through this* what is happening with paperwork?** ryan is keeping a folder full** ryan requests pictures of applicants, email to leadership@** jim requests pictures in the CRM
** exhibits
MakerFaire* Current exhibits:    * Polar3d    * apiary    * shapeoko    * microcontroller monday blinky thing    * galileo    * hexapod    * video kiosk    * tesla coil    * possible: interactive exhibit * Get banner printed* get another banner printed  ** http://nextday-sign.com/
* soda money
* area managers
* officer budgets
* officer goals
** year
** month
= Attendees =
* Jim Dallam (Treasurer)
* Jon Neal (COO)
* Dave Menninger (Board)
* Brandon Wooldridge (Secretary)
* Ryan Hershey (CTO)
* Daniel McNamara (Board)
* Jim Shealy (President)


Soda Money * ian controls the soda money rfid credits ( also he has sparkfun credit on a personal account ) this needs to be transferred to hive accounts * dan and jim extracted cash from machine * hive would need a stripe account, a sparkfun account, to take these over * can jon get more access to the paypal api key or whatever is needed to look at the paypal info * membership stats available to more people? old stats info page is flaky* Jim can get backdated reports
= Minutes =
Officer budgets * does the procedure need refinement * should there be a dollar amount that rolls over every month with an overall cap * Jim S saw a good system at GT - they had a spreadsheet for each requested purchase
* New member Onboarding
Officer Goals * should officers have stated/published goals to be checked-in-on each month * check in on at membership meetings - put it in the meeting agenda!!
** People keep asking what we are, how we work, etc. We don't have a good answer
Area Mangers * we want some poeple to take some ownership of areas and keep things going cleanly * question of whether to offer some kind of incentive ( half off membership ? ) possibly $ could be a counter-incentive / source of conflict * other non-money things: square footage of storage, laser minutes, soda credits, mad props, ? * maybe different "rewards" for different areas * ask the mailing list: what would incentivize you?
** People who become members don't know how things work
* vetting new members/ applicant evaluation
** board put the brakes on automatically approving people, don't sign it immediately
** people should come around more than once or twice
** start a thread on leadership@hive13.org for each new applicant
** members must show some kind of work, like a project, something that benefits the hive?
** makerfaire will be a big influx of new members
** applicants should visit the hive a few times and begin working on a personal project, certify on a piece of equipment, or engage on a hive improvement project. Any of these would show involvement in the use or operation of the space.
* new people want to get certified on tools, can we pin down a night for getting certified on our tools
* new member orientation packet.  ( actual paper )* already on the wiki a bit. Needs to be fleshed out more though.
OnBoarding* Name sent to leadership mailing group, need people to vouch for application* Sit down with new member and take them through the Wiki
* i3 in detroit has an actual checklist for an onboarding officer to go through with new people http://i3detroit.org/wiki/HOWTO_Process_a_new_member
** Twice a month orientations before tuesday meetings
** perhaps the new members sponsor walks them through this
* what is happening with paperwork?
** ryan is keeping a folder full
** ryan requests pictures of applicants, email to leadership@
** jim requests pictures in the CRM
MakerFaire
* Current exhibits:
* Polar3d
* apiary
* shapeoko
* microcontroller monday blinky thing
* galileo
* hexapod
* video kiosk
* tesla coil
* possible: interactive exhibit
* Get banner printed
* get another banner printed
** http://nextday-sign.com/
Soda Money  
* ian controls the soda money rfid credits ( also he has sparkfun credit on a personal account ) this needs to be transferred to hive accounts  
* dan and jim extracted cash from machine  
* hive would need a stripe account, a sparkfun account, to take these over  
* can jon get more access to the paypal api key or whatever is needed to look at the paypal info  
* membership stats available to more people? old stats info page is flaky
* Jim can get backdated reports
Officer budgets * does the procedure need refinement  
* should there be a dollar amount that rolls over every month with an overall cap  
* Jim S saw a good system at GT - they had a spreadsheet for each requested purchase
Officer Goals  
* should officers have stated/published goals to be checked-in-on each month  
* check in on at membership meetings - put it in the meeting agenda!!
Area Mangers  
* we want some poeple to take some ownership of areas and keep things going cleanly  
* question of whether to offer some kind of incentive ( half off membership ? ) possibly $ could be a counter-incentive / source of conflict  
* other non-money things: square footage of storage, laser minutes, soda credits, mad props, ?  
* maybe different "rewards" for different areas * ask the mailing list: what would incentivize you?


Next ActionsApplicant evaluation and new member onboarding * Officers Taking Applications (All) - Get a picture of the applicant and forward it to leadership along with their name. Tell prospective member to visit the hive a few times before the hive accepts them as a member. * Ryan - Scan Applicaitons, Waivers, and store along with pictures. * Name sent to leadership distribution list and have board members officers vouch for them * Sponsors - need to take responsibility for the people they bring on, take them through the Wiki and make sure they understand what's expected of them * Jon, Dave, Elly - Flesh out operations on hive wiki
Next Actions
Applicant evaluation and new member onboarding * Officers Taking Applications (All) - Get a picture of the applicant and forward it to leadership along with their name. Tell prospective member to visit the hive a few times before the hive accepts them as a member. * Ryan - Scan Applicaitons, Waivers, and store along with pictures. * Name sent to leadership distribution list and have board members officers vouch for them * Sponsors - need to take responsibility for the people they bring on, take them through the Wiki and make sure they understand what's expected of them * Jon, Dave, Elly - Flesh out operations on hive wiki
MakerFaire * Ryan there will be a staging area on the cnc table for the next week  * Elly - get another banner for makerfaire
MakerFaire * Ryan there will be a staging area on the cnc table for the next week  * Elly - get another banner for makerfaire
Money / Accounts * jim/jon contact ian and get access to the stuff he currently owns * jim will get up to speed on exporting reports manually from paypal site * Ryan - Create purchase log
Money / Accounts * jim/jon contact ian and get access to the stuff he currently owns * jim will get up to speed on exporting reports manually from paypal site * Ryan - Create purchase log

Revision as of 21:27, 8 September 2014

Hive13 Board Meeting September 2014

Agenda

  • applicant evaluation*

new member on boarding

    • what can new members expect from us
    • what do we expect of members
      • Hive operations manual
  • maker faire
    • exhibits
  • soda money
  • area managers
  • officer budgets
  • officer goals
    • year
    • month

Attendees

  • Jim Dallam (Treasurer)
  • Jon Neal (COO)
  • Dave Menninger (Board)
  • Brandon Wooldridge (Secretary)
  • Ryan Hershey (CTO)
  • Daniel McNamara (Board)
  • Jim Shealy (President)

Minutes

  • New member Onboarding
    • People keep asking what we are, how we work, etc. We don't have a good answer
    • People who become members don't know how things work
  • vetting new members/ applicant evaluation
    • board put the brakes on automatically approving people, don't sign it immediately
    • people should come around more than once or twice
    • start a thread on leadership@hive13.org for each new applicant
    • members must show some kind of work, like a project, something that benefits the hive?
    • makerfaire will be a big influx of new members
    • applicants should visit the hive a few times and begin working on a personal project, certify on a piece of equipment, or engage on a hive improvement project. Any of these would show involvement in the use or operation of the space.
  • new people want to get certified on tools, can we pin down a night for getting certified on our tools
  • new member orientation packet. ( actual paper )* already on the wiki a bit. Needs to be fleshed out more though.

OnBoarding* Name sent to leadership mailing group, need people to vouch for application* Sit down with new member and take them through the Wiki

  • i3 in detroit has an actual checklist for an onboarding officer to go through with new people http://i3detroit.org/wiki/HOWTO_Process_a_new_member
    • Twice a month orientations before tuesday meetings
    • perhaps the new members sponsor walks them through this
  • what is happening with paperwork?
    • ryan is keeping a folder full
    • ryan requests pictures of applicants, email to leadership@
    • jim requests pictures in the CRM

MakerFaire

  • Current exhibits:
  • Polar3d
  • apiary
  • shapeoko
  • microcontroller monday blinky thing
  • galileo
  • hexapod
  • video kiosk
  • tesla coil
  • possible: interactive exhibit
  • Get banner printed
  • get another banner printed

Soda Money

  • ian controls the soda money rfid credits ( also he has sparkfun credit on a personal account ) this needs to be transferred to hive accounts
  • dan and jim extracted cash from machine
  • hive would need a stripe account, a sparkfun account, to take these over
  • can jon get more access to the paypal api key or whatever is needed to look at the paypal info
  • membership stats available to more people? old stats info page is flaky
  • Jim can get backdated reports

Officer budgets * does the procedure need refinement

  • should there be a dollar amount that rolls over every month with an overall cap
  • Jim S saw a good system at GT - they had a spreadsheet for each requested purchase

Officer Goals

  • should officers have stated/published goals to be checked-in-on each month
  • check in on at membership meetings - put it in the meeting agenda!!

Area Mangers

  • we want some poeple to take some ownership of areas and keep things going cleanly
  • question of whether to offer some kind of incentive ( half off membership ? ) possibly $ could be a counter-incentive / source of conflict
  • other non-money things: square footage of storage, laser minutes, soda credits, mad props, ?
  • maybe different "rewards" for different areas * ask the mailing list: what would incentivize you?

Next Actions Applicant evaluation and new member onboarding * Officers Taking Applications (All) - Get a picture of the applicant and forward it to leadership along with their name. Tell prospective member to visit the hive a few times before the hive accepts them as a member. * Ryan - Scan Applicaitons, Waivers, and store along with pictures. * Name sent to leadership distribution list and have board members officers vouch for them * Sponsors - need to take responsibility for the people they bring on, take them through the Wiki and make sure they understand what's expected of them * Jon, Dave, Elly - Flesh out operations on hive wiki MakerFaire * Ryan there will be a staging area on the cnc table for the next week * Elly - get another banner for makerfaire Money / Accounts * jim/jon contact ian and get access to the stuff he currently owns * jim will get up to speed on exporting reports manually from paypal site * Ryan - Create purchase log Officer Goals * Jim Sheely - Power Series Racing * Ryan - Offsite backups * Jim Dallam - Will produce monthly reports. * Jon - members storage * Brandon - Will announce next board meeting

Area Managers * Ask the mailing list what would incentivize them.


Next MeetingMonday Oct 13 7:30pm at Hive13

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