Revision as of 17:41, 9 December 2014

Hive13 Board Meeting September 2014

Agenda

applicant evaluation
new member on boarding
- what can new members expect from us
- what do we expect of members
  - Hive operations manual
maker faire
- exhibits
soda money
area managers
officer budgets
officer goals
- year
- month

New member Onboarding
- People keep asking what we are, how we work, etc. We don't have a good answer
- People who become members don't know how things work
vetting new members/ applicant evaluation
- board put the brakes on automatically approving people, don't sign it immediately
- people should come around more than once or twice
- start a thread on leadership@hive13.org for each new applicant
- members must show some kind of work, like a project, something that benefits the hive?
- makerfaire will be a big influx of new members
- applicants should visit the hive a few times and begin working on a personal project, certify on a piece of equipment, or engage on a hive improvement project. Any of these would show involvement in the use or operation of the space.
new people want to get certified on tools, can we pin down a night for getting certified on our tools
new member orientation packet. ( actual paper )* already on the wiki a bit. Needs to be fleshed out more though.

OnBoarding* Name sent to leadership mailing group, need people to vouch for application* Sit down with new member and take them through the Wiki

i3 in detroit has an actual checklist for an onboarding officer to go through with new people http://i3detroit.org/wiki/HOWTO_Process_a_new_member
- Twice a month orientations before tuesday meetings
- perhaps the new members sponsor walks them through this
what is happening with paperwork?
- ryan is keeping a folder full
- ryan requests pictures of applicants, email to leadership@
- jim requests pictures in the CRM

MakerFaire

Soda Money

ian controls the soda money rfid credits ( also he has sparkfun credit on a personal account ) this needs to be transferred to hive accounts
dan and jim extracted cash from machine
hive would need a stripe account, a sparkfun account, to take these over
can jon get more access to the paypal api key or whatever is needed to look at the paypal info
membership stats available to more people? old stats info page is flaky
Jim can get backdated reports

Officer budgets

does the procedure need refinement
should there be a dollar amount that rolls over every month with an overall cap
Jim S saw a good system at GT - they had a spreadsheet for each requested purchase

Officer Goals

Area Mangers

we want some poeple to take some ownership of areas and keep things going cleanly
question of whether to offer some kind of incentive ( half off membership ? ) possibly $ could be a counter-incentive / source of conflict
other non-money things: square footage of storage, laser minutes, soda credits, mad props, ?
maybe different "rewards" for different areas * ask the mailing list: what would incentivize you?

Applicant evaluation and new member onboarding

Officers Taking Applications (All) - Get a picture of the applicant and forward it to leadership along with their name. Tell prospective member to visit the hive a few times before the hive accepts them as a member.
Ryan - Scan Applicaitons, Waivers, and store along with pictures.
Name sent to leadership distribution list and have board members officers vouch for them
Sponsors - need to take responsibility for the people they bring on, take them through the Wiki and make sure they understand what's expected of them
Jon, Dave, Elly - Flesh out operations on hive wiki

MakerFaire

Money / Accounts

Officer Goals

Area Managers

Next Meeting Monday Oct 13 7:30pm at Hive13

@@ Line 1: / Line 1: @@
 Hive13 Board Meeting September 2014
 = Agenda =
-* applicant evaluation*
+* applicant evaluation
-new member on boarding
+* new member on boarding
 ** what can new members expect from us
 ** what do we expect of members