Difference between revisions of "Bylaws"

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= Examples =
+
{{Wikibot}}
* http://hackerspaces.org/wiki/Documentation#Bylaws_and_Regulations
+
{{Category:Manual}}
* https://www.noisebridge.net/wiki/Bylaws
+
[[Category:Manual/Legal]]
* http://pumpingstationone.org/wiki//index.php?title=Bylaws
+
= Name  =
* http://wiki.hacdc.org/index.php?title=Bylaws
 
* http://hacklab.to/bylaws/
 
  
= Sections =
+
The name of the Corporation is Sad Bee, Inc., registered to do business in the State of Ohio as Hive13 (the Corporation).
  
== Overview ==
+
= Purposes =
  
=== Name ===
+
# The Corporation is organized exclusively for charitable, educational, and scientific purposes within the meaning of Section 501(c)(3) of the Internal Revenue Code of 1986(http://www.law.cornell.edu/uscode/text/26/501), as may be amended from time-to-time (the IRS Code).
 +
# The Corporations mission is to promote technology, art, craftsmanship, and creativity through education and collaboration.
  
# The name of the corporation is '''Sad Bee, Inc.'''.
+
= Membership  =
  
=== Purposes ===
+
== Membership Classes  ==
  
# Said corporation is organized exclusively for charitable, educational, and scientific purposes within the meaning of Section '''501(c)(3)''' of the Internal Revenue Code, or the corresponding section of any future federal tax code.
+
<ol>
# The corporation's mission is to promote technology through education and collaboration.
+
<li><p>Student Member</p>
 +
<ol>
 +
<li><p>Student Members shall have the rights and responsibilities of Full Members;</p></li>
 +
<li><p>Valid school credentials must be verified by a member of the Board of Directors (the Board) or an Officer; and</p></li>
 +
<li><p>Dues shall be $13.37 per month.</p></li></ol>
 +
</li>
 +
<li><p>Full Member</p>
 +
<p>Full Members have the right to:</p>
 +
<ol>
 +
<li><p>A key or other method of entry to the physical workspace;</p></li>
 +
<li><p>Twenty-four-hour access to the physical workspace;</p></li>
 +
<li><p>Reasonable inspection rights of corporate records;</p></li>
 +
<li><p>A Member may apply for a single complimentary membership per approval by the Board. This person must complete an application, be over 18 and is typically a family member, spouse, or other domestic partner. This membership will remain active as long as the primary membership is maintained;</p></li>
 +
<li><p>Store a reasonable amount of equipment at the physical workspace; and</p></li>
 +
<li><p>Dues shall be $50 per month.</p></li></ol>
 +
</li>
 +
<li><p>Cornerstone Member</p>
 +
<ol>
 +
<li><p>Cornerstone Members shall have all rights and responsibilities of Full Members; and</p></li>
 +
<li><p>Dues shall be $100 per month.</p></li></ol>
 +
</li>
 +
<li><p>Contributor</p>
 +
<ol>
 +
<li><p>Contributors are not Members and do not receive any rights or privileges afforded to Members; and</p></li>
 +
<li><p>Contributors are recognized and thanked for their contributions.</p></li></ol>
 +
</li></ol>
  
== Membership ==
+
== Eligibility  ==
  
=== Membership Classes ===
+
# In order to be a Member, a person must apply via the membership application, support the purpose and scientific goals of the Corporation, and must pay the monthly membership fee.
 +
# Any eligible person may be approved as a Member following completion of the membership application form and waiver of liability. The official membership application must be signed by an Officer, Director, or  any member designated by the Board of Directors to have the authority to approve such applications. Upon payments of their first periodic dues, their membership is validated.
 +
# Members must be at least 18 years of age.
  
# '''Sad Bee, Inc.''' shall have '''two (2)''' classes of members: '''Full Members''' and '''Contributing Members'''.
+
== Rights and Responsibilities  ==
  
=== Eligibility ===
+
# All Members shall have the right to:
 +
## Vote on:
 +
### The election of Directors and Officers;
 +
### Any merger and its principal terms;
 +
### Any election to dissolve the Corporation; and
 +
### Any issue put before the Membership.
 +
## Voice their opinion and vote their preference or abstain from voting about the affairs of the Corporation; and
 +
## Any other rights granted by resolution of the Board or provided by law.
 +
# All Members shall be responsible for:
 +
## Timely payment of monthly dues;
 +
## Providing their current address, contact information, and preference for electronic receipt of communications;
 +
## Thoughtfully contributing to the Corporations direction and policies;
 +
## Continuing to support the purposes of the Corporation;
 +
## Obeying any rules set forth by the Board, such as a noise curfew; and
 +
## Returning any and all property of the Corporation to any Officer or Director upon cessation of Membership for any reason.
  
# In order to be a '''Full Member''', a person must be nominated by an existing '''Full Member''', support the purpose and specific goals of the organization and must pay the monthly membership fee as determined by the board of directors.
+
== Termination of Membership ==
# Any eligible person may be elected as a '''Full Member''' or '''Contributing Member''' at any regular meeting upon payment of their first periodic dues, visual approval of all members present, and completion of the membership application form.
 
  
=== Rights and Responsibilities ===
+
# A person ceases to be a Member of the Corporation;
 +
## By delivering their resignation in writing, electronically, or via postal mail to the Board.
 +
## On their death;
 +
## On having their Membership terminated; or
 +
## On not having been in good standing for three (3) consecutive months, except by special arrangement at the discretion of the Board.
 +
# Resignation shall not relieve a Member of unpaid dues or other monies owed to the Corporation.
 +
# Membership may be terminated with or without cause at a Special Meeting of the Members, who are currently serving as Directors or Officers, called for such purpose, which meeting may be called by at least two (2) Directors and/or Officers, by a resolution passed by at least two-thirds (2/3) of all the Members currently serving as Directors or Officers.
 +
## Notice of termination shall be given by any method reasonably calculated to provide actual notice to the Member at least three (3) days prior to the effective date of such termination;
 +
## The notice of termination must include arrangements to remove the Members possessions from Hive13; and
 +
## The Member shall be given an opportunity to be heard at a Special Meeting of the Members, who are currently serving as Directors or Officers, called for such purpose, or in writing, in a statement delivered to the President, at least three (3) days before the effective date of the proposed termination. Following, which the Members, who are currently serving as Directors or Officers, shall decide at a Special Meeting of the Members, who are currently serving as Directors or Officers, called for such purpose, whether or not to terminate such Members membership. In the event that such Member whose membership has been proposed to be terminated is a Director or Officer, such Member shall leave (if present) and not participate in the Special Meeting at which such Members termination is being decided.
 +
# Membership may also be terminated with or without cause by a resolution passed by more than three quarters (3/4th) of the necessary quorum at a Special Meeting of the Members called for such purpose.
 +
## Notice of the resolution of termination shall be given by any method reasonably calculated to provide actual notice to the Member at least three (3) days prior to the Special Meeting date called to vote on the termination;
 +
## The notice of a Special Meeting for termination must be accompanied by the resolution to be voted in the meeting;
 +
## The Member shall be given an opportunity to be heard, either orally, at a Special Meeting of the Members called for such purpose, or in writing, in a statement delivered to the President, at least three (3) days before the effective date of the proposed termination;
 +
## The hearing shall be held, or the written statement considered, by the Membership; and
 +
## The Membership shall then vote on whether the Member is to be terminated, ; that, the Member whose membership has been proposed to be terminated shall leave (if present) and not participate in the Special Meeting of the Members at which such termination is being voted on.
 +
# The Corporation reserves the right to limit membership based on the capacity of the space.
 +
# Upon resignation or termination, Members shall also have their rights and responsibilities revoked.
 +
## Terminated Members shall be entitled to a pro-rated refund of any membership dues paid for the period after which the termination takes effect; and
 +
## At the discretion of the Board, terminated Members may be forbidden to enter the Corporations premises. Arrangements to retrieve such Members personal property under supervision shall be made with the consent of any Officer or Director.
  
# All '''Members''' shall have the right to:
+
== Suspension of Membership ==
## one vote each on:
 
### the election of directors and officers,
 
### any merger and its principal terms,
 
### any election to dissolve the corporation,
 
### the acceptance or termination of memberships,
 
### any issue put before the membership,
 
## voice their opinion and vote their preference or abstain from voting in the affairs of the corporation,
 
## In addition, all members shall have all rights afforded members under the law, and any other rights granted by resolution of the board of directors.
 
# All '''Members''' shall be responsible for:
 
## timely payment of monthly dues as determined by the board of directors,
 
## providing their current address, contact information, and preference for electronic receipt of communications,
 
## thoughtfully contributing to '''Sad Bee, Inc.'s''' direction and policies,
 
## continuing to support the purposes of the corporation,
 
## Obeying any rules set forth by the board such as a [[noise curfew]].
 
## At the time a member’s eligibility expires, he must forfeit his or her method of entry in addition to any other property owned by '''Sad Bee, Inc.''' to a member of the board of directors or an agent designated by the board of directors for this purpose.
 
# In addition to the above rights and responsibilities, all '''Full Members''' shall have the right to:
 
## a key or other method of entry to the physical workspace,
 
## twenty-four hour access to the physical workspace,
 
## reasonable inspection rights of corporate records,
 
## store a reasonable amount of equipment at the space,
 
## nominate a qualified person to be a '''Member'''.
 
  
=== Termination of Membership ===
+
# Membership may be suspended for any amount of time up to one hundred eighty (180) days without cause by a resolution passed by a majority of a quorum of Members currently serving as Directors or Officers.
# A person ceases to be a member of the corporation
+
# Membership may be suspended for any amount of time up to seventy-two (72) hours without cause with the approval of at least two (2) Officers or Directors. During this period, the suspending Officers or Directors may require the suspended Member to vacate the Corporations premises.
## by delivering his or her resignation in writing to the '''Board of Directors''',  
+
# Suspensions may also be lifted, temporarily or permanently, by a majority vote of a quorum of the Board, or by a vote of the Membership passed by more than three-quarters (3/4) of the necessary quorum at a Special Meeting of Members. As a condition of lifting a suspension, that Member may be required to go through the membership application process as a new member.
## on his or her death,
+
# Suspended Members shall also have their rights and responsibilities suspended for the duration of their suspension.
## on being expelled, or  
+
## Suspended Members shall be entitled to a pro-rated refund of any membership dues paid for the period of the suspension. Dues do not accrue during a suspension; and
## on having been a member not in good standing for '''3 consecutive months''', except by special arrangement at the discretion of the '''Board of Directors'''.
+
## At the discretion of the Board, the suspended Member may be forbidden to enter the Corporations premises during the suspension. Arrangements to retrieve such Members personal property under supervision shall be made with the consent of any Officer or Director.
# Any member may resign by filing a written resignation with the '''Board of Directors''' or by mailing or delivering it to the address of the corporation.
 
# Resignation shall not relieve a member of unpaid dues or other monies owed.
 
# Membership may also be terminated for any reason by resolution passsed by more than '''three quarters (3/4ths)''' of the voting members.  
 
## Notice of termination shall be given by any method reasonably calculated to provide actual notice to the member.  
 
## The notice of special resolution for expulsion must be accompanied by a brief statement of the reasons for the proposed expulsion.
 
## The member shall be given an opportunity to be heard, either orally or in writing, before the effective date of the proposed termination.
 
## The hearing shall be held, or the written statement considered, by the members.
 
## The members shall then vote on whether the membership is to be terminated.
 
# The corporation reserves the right to limit membership based on the capacity of the space.
 
# Upon resignation or termination, members will be removed from the access list for the door, and unsubscribed from the member email list. They may remain on the discussion list if they so choose.
 
  
=== Suspension of Membership ===
+
== Dues ==
# Membership may be suspended for non-payment of dues by the '''Board of Directors'''.
 
# Any suspended member may restore their membership '''90 days''' after suspension upon payment of dues owed and payable through one month beyond the end of the suspension period.
 
# In order for the suspension to be lifted, the suspended member must go through the same vetting process as occurs on acceptance of a new member.
 
# A majority of the board can vote to suspend the membership of a member, at which time their access to the space will also be suspended.
 
  
=== Dues ===
+
# The first months dues shall be the full amount specified above in the Members Section of these bylaws.
# The amount of the first monthly membership dues must be determined by the '''Board of Directors''' and after that the monthly membership dues must be determined at the annual general meeting of the society.
+
# The Board and elected Officers are responsible for ensuring the dues for Members are such that the Corporation shall be financially sustained. If changes to the dues are necessary, the Board and elected Officers shall submit the changes for a vote by the Membership.
# The '''Board of Directors''' shall determine the dues for '''Full Members''' and for '''Contributing Members''' such that the corporation shall be financially sustained.
+
# All Members are in good standing except a Member who has failed to pay their current monthly dues, or any other subscription or debt due and owing by the Member to the Corporation, and the Member is not in good standing so long as the debt remains unpaid.
# Dues for '''Contributing Members''' shall be determined such that they are less than the dues for '''Full Members''' and are affordable to students and others who cannot afford the '''Full Member''' dues.
 
# All members are in good standing except a member who has failed to pay his or her current monthly membership fee, or any other subscription or debt due and owing by the member to the corporation, and the member is not in good standing so long as the debt remains unpaid.
 
# Member dues may be waived for a three month period due to financial hardship or relocation by written petition signed by more than '''three quarters (3/4ths)''' of the '''Board of Directors'''. Payment of dues may be waived for any other reason only by voting members at a duly called meeting.
 
  
== Meetings ==
+
== Warden Members ==
  
=== Regular Meetings ===
+
<ol>
 +
<li><p>Wardens are active Members who want to become experts of Hive13 and lead the Hive13 mission. Wardens are able to effectively offer advice, teach users how to properly and safely use the machines, maintain the space, and directly request replacements or improvements to items in the space. The increased responsibility of these Members comes with the benefit of a discount off of the Membership fee and direct access to funds for improvement of the space.</p></li>
 +
<li><p>The Chief Operating Officer (COO) is responsible for managing the Wardens. The COOs duties include, but are not limited to, the following:</p>
 +
<ol>
 +
<li><p>Ensuring that Wardens are respecting Hive13;</p></li>
 +
<li><p>Approval of requests for the Warden Budget; and</p></li>
 +
<li><p>Holding short monthly progress meetings with the Wardens.</p></li></ol>
 +
</li>
 +
<li><p>Warden Budget.</p>
 +
<p>A total of $250 is allocated each month to the Warden Budget, in addition to the discounted membership given to the Wardens. Wardens have direct access to request parts and consumables for the Hive out of the Warden Budget. The COO shall approve all purchase requests and present receipts with a monthly summary to the Treasurer for reimbursement.</p></li>
 +
<li><p>Eligibility, Discount, and Appointment.</p>
 +
<ol>
 +
<li><p>Any Member in good standing for at least the prior four (4) consecutive months may serve as a Warden. The longevity requirement may be waived for a specific Member by an act of the Board;</p></li>
 +
<li><p>Wardens are eligible for a discount of one hundred percent (100%) of dues for Student Members and fifty percent (50%) of dues for any other Membership class;</p></li>
 +
<li><p>The maximum number of Wardens may be changed at any time by an act of the Board and is eight (8) until such an act is passed. Reducing the maximum number of Wardens does not cause any current Warden to be removed from a Warden position; and</p></li>
 +
<li><p>Wardens shall be appointed by the Board and removed, with or without cause, by an act of the Board. The COO is responsible for making appropriate recommendations to the Board for Warden appointments or removal based on the needs of the Corporation.</p></li></ol>
 +
</li>
 +
<li><p>Responsibilities</p>
 +
<ol>
 +
<li><p>The COO is responsible for determining the specific breakdown of the various areas and the individual duties of each Warden.</p></li>
 +
<li><p>Each Warden is not necessarily limited to one (1) area, nor one (1) Warden per area, and cross-training of Wardens is encouraged. Responsibilities of the Wardens include, but are not limited to, the following:</p>
 +
<ol>
 +
<li><p>Provide at least one (1) reliable form of contact for the mailing list and any other electronic messaging system the Hive provides for its Members;</p></li>
 +
<li><p>Ensure that Hive13 is kept clean;</p></li>
 +
<li><p>Maintain all equipment in Hive13, and ensure broken equipment is repaired. Maintain documentation on Hive13 equipment, including a list of any consumables needed and current status;</p></li>
 +
<li><p>Request Warden Budget funds for parts or consumables as needed;</p></li>
 +
<li><p>Hold public hours at least twice a month for at least two (2) hours each; and</p></li>
 +
<li><p>Provide feedback on how to improve the Warden program.</p></li></ol>
 +
</li></ol>
 +
</li></ol>
  
# Regular meetings of the membership shall be held on a weekly basis to keep the members involved and informed in ongoing decisions involving the corporation.
+
= Meetings of the Members  =
# The meeting shall be held at the registered address or at a location determined by the '''Board of Directors'''.
 
# A different meeting place may be designated by written petition signed by more than '''three quarters (3/4ths)''' of voting members.
 
# Regular meetings of voting members shall be held '''every Tuesday at 19:30''' EST.
 
# Regular meetings shall not take place on the day before, upon, or after a federal holiday unless specifically approved at the prior regular meeting or annual meeting.
 
  
=== Annual Meetings ===
+
== Regular Meetings ==
  
# An annual meeting of members shall be held in the month of '''July, beginning in 2009'''. The Board of Directors shall fix the date, time, and location.
+
# Regular meetings of the Membership shall be held weekly.
# The Board of Directors shall notify members as provided in the section of these bylaws entitled '''Notice of Meetings'''.
+
# The meeting shall be held at the registered address of the Corporation or at a different meeting place or time as may be designated by Board of Directors.
# The date and time can be changed by the procedures for a Vote of the Membership, as defined in these bylaws.
 
# The following issues shall be addressed at the annual meeting:
 
# Annual Meetings of the Membership exist in order to
 
## comply with legal requirements,
 
## elect the Board of Directors
 
## elect all officers,
 
## review and vote on the standing rules and policies of the corporation,
 
## receive reports on the budget and activities of the corporation,
 
## approve the budget and determine the direction of corporation in the coming year.
 
## update the bylaws, and
 
## any other issues that members have placed before the membership to be discussed at the annual meeting, pursuant to the proposal and voting rules stated in these bylaws for Votes of the Membership.
 
# The date, time and place of the annual meeting must be announced so as to give reasonable notice to members as described in the section of these bylaws entitled '''Notice of Meetings'''.
 
# Decisions will be by made by general consensus confirmed by vote, except for changes to bylaws which must be passed with two-thirds majority.
 
# Quorum for the annual meeting shall be two-thirds.
 
## In absence of a quorum, no formal action shall be taken except to adjourn the meeting to a subsequent date.
 
  
=== Special Meetings ===
+
== Annual Meetings ==
  
# The '''Board of Directors''' or '''five percent or more''' of the members may call a special meeting of the members for any lawful purpose at any time.
+
# An Annual Meeting of the Membership shall be held in the month of July. The President or their delegate shall fix the date, time, and location of such meeting.
# Notice must be provided of such meeting as provided in the section of these bylaws entitled '''Notice of Meetings'''.
+
# Notice must be provided of such meeting as provided in the section of these bylaws entitled Notice of Meetings.
 +
# The date and time can be changed by the procedures for a vote of the Membership, as defined in these bylaws.
 +
# Annual Meetings of the Membership exist in order to:
 +
## Comply with legal requirements;
 +
## Elect Directors;
 +
## Elect all Officers;
 +
## Review and vote on the standing rules and policies of the Corporation;
 +
## Receive reports on the budget and activities of the Corporation, approve the budget and determine the direction of the Corporation in the coming year;
 +
## Update these bylaws if deemed necessary to do so, and
 +
## Any other issues that Members have placed before the Membership to be discussed at the Annual Meeting, pursuant to the proposal and voting rules stated in these bylaws for Voting.
 +
# Decisions will be made by the affirmative vote of a majority of the Members, except for changes to the bylaws which must be passed by the affirmative vote of two-thirds (2/3rds) of the Members.
 +
# The quorum for the Annual Meeting, shall be fifty percent (50%) of the Membership. In the absence of a quorum, no formal action shall be taken except to adjourn the meeting to a subsequent date.
  
=== Notice of Meetings ===
+
== Special Meetings ==
  
# Notice of annual meetings of members, shall be written and shall be given '''at least 10 but no more than 60 days''' before the meeting date.
+
# The Board or five percent (5%) or more of the Members may call a Special Meeting of the Members at any time.
# Notice of regular meetings may be given personally, by email or any other means reasonably calculated to provide actual notice to all members. If email is used, notice shall be sent to the member at his or her email address shown in the corporation’s membership records.
+
# Notice must be provided of such meeting as provided in the section of these bylaws entitled Notice of Meetings.
# Special meetings require '''72 hours''' notice considered delivered only when all voting members are personally notified and given an opportunity to sign a special meeting petition.
 
# For all meetings, the notice shall state the nature of the business to be transacted by the members.
 
# For a meeting where directors are elected, the notice shall state the names of all persons who are nominees for directors.
 
# For a meeting where new members are to be approved, the notice shall state the names of persons whose membership will be voted on.
 
# The time and place of upcoming meetings shall be '''conspicuously posted''' at the registered office and electronically sent to all voting members.
 
# Announcements regarding changes to meeting date, time, or venue shall be made to the entire membership with a minimum of '''48 hours''' notice.
 
  
=== Procedure of Meetings ===
+
== Notice of Meetings ==
# Meeting procedure shall follow the MIBS Simplified Rules of Coordinated Consensus Through Chaos, available at [http://wiki.hacdc.org/index.php?title=MIBS_Simplified_Rules_of_Coordinated_Consensus_through_Chaos MIBS Rules].
 
# No business, other than the business that was set forth in the notice of the meeting, may be transacted at a general or special meeting.
 
  
=== Remote Attendance ===
+
# Notice of Annual Meetings shall be given at least ten (10) days but no more than sixty (60) days before the meeting date.
 +
# Notice of Special Meetings shall be given at least seventy-two (72) hours but no more than ten (10) days before the meeting date.
 +
# Regular Meetings do not require any notice unless the time or place has changed.
 +
# Any notice sent of Special Meetings shall state the nature of the business to be transacted by the Members.
 +
# For a meeting where elections are held, the notice shall state the names of all persons who are nominees for office.
 +
# Announcements regarding changes to the meeting date, time, or venue shall be made to the entire Membership with a minimum of forty-eight (48) hours notice.
 +
# Notice may be provided to the e-mail address of each Member on record with the Corporation, or any other method approved by a vote of the Membership.
  
# Members may participate in a meeting through use of conference telephone, electronic video screen communication, electronic chat, or other communications equipment so long as all of the following apply:
+
== Remote Attendance and Voting ==
## each member participating in the meeting can communicate with all of the other members concurrently;
 
## each member is provided with the means of participating in all matters under consideration, including the capacity to propose, or to interpose an objection to, a specific action to be taken by the corporation; and
 
## the Corporation verifies that (i) a person communicating by telephone, electronic video screen, or other communications equipment is a member with voting privileges, and (ii) all motions, votes, or other actions required to be made by a member were actually made by a member and not by someone who is not entitled to participate as a member.
 
# Votes by the Directors may not be made by proxy. Directors must attend the meeting of the Board of Directors, either in person or remotely through teleconference methods arranged with the Board before the meeting, in order to vote on matters placed before the Board of Directors.
 
  
== Votes of the Membership ==
+
# Members may participate in a meeting through use of conference telephone, electronic video communication, electronic chat, or other communications equipment so long as all of the following apply:
# When a quorum is present, all issues, except when otherwise specified in these bylaws, shall be decided by affirmative vote of '''more than 50% (one half)''' of the voting members present.
+
## Each Member participating in the meeting can communicate with all of the other Members;
 +
## Each Member is provided with the means of participating in all matters under consideration, including the capacity to propose, or to interpose an objection to a specific action to be taken by the Corporation; and
 +
## The Corporation verifies that:
 +
### A person communicating by telephone, electronic video screen, or other communications equipment is a Member with voting privileges, and
 +
### All motions, votes, or other actions required to be made by a Member were actually made by a Member and not by someone who is not entitled to participate as a Member.
 +
# Votes by the Members may not be made by proxy. Members must attend the meeting of the Members, either in person or remotely as set forth above, in order to vote on matters placed before the Members.
  
=== Quorum ===
+
== Voting  ==
  
# Quorum for a vote of the membership shall require attendance of at least '''half (50%)''' of the existing membership on the day of the vote.
+
# All issues requiring a vote, except when otherwise specified as a vote of the Membership in these bylaws or required by law, shall be decided by the affirmative vote of more than one half (50%) of the Members voting online or present at any Meeting.
# For the purposes of calculating the quorum, properly submitted proxy statements by members shall count as attendance.
+
# Any Member may abstain from any vote. In this case, that Member shall count towards quorum on an issue but shall not count towards determining the minimum number of votes needed to pass that issue.
 +
# Quorum for a vote of the Membership shall require the attendance of at least half (50%) of the existing Membership on the day of the vote.
 +
# For the purposes of calculating the quorum, properly submitted proxy statements as well as votes submitted as described in the section Remote Attendance shall count as attendance.
  
== Directors  ==
+
= Directors  =
  
=== Numbers ===
+
== Number  ==
  
# The Board of Directors shall serve without pay and consist of '''three (3)''' members.
+
# The Board shall consist of five (5) Members.
# All directors must be '''Full Members''' of the corporation.
+
# All Directors must be a Full Member or equivalent of the Corporation as defined in these bylaws.
# Each director shall serve from the time of their election until their successor is elected and qualifies.
+
# Each Director shall serve a one (1) year term from the time of their election until their successor is elected and qualified.
  
=== Compensation ===
+
== Director Responsibilities  ==
  
# A director must not be remunerated for being or acting as a director but
+
The duties of the Directors shall include the authority to:
## a director must be reimbursed for all expenses necessarily and reasonably incurred by the director while engaged in the affairs of the corporation, and
 
## the corporation may provide insurance and indemnity as permitted by law.
 
  
=== Responsibilities ===
+
# Uphold and advance the purposes of the Corporation.
# The duties of the Board shall include:
+
# Manage and control the affairs, contracts, funds and property of the Corporation.
## Upholding and advancing the principles of the corporation.
 
## Being responsible for the legal, contractual, and financial affairs of the corporation.
 
## fulfilling all roles required by Ohio law.
 
# Any policy affecting the organization at-large will, unless stated otherwise, be decided upon by the voting membership.
 
# The Board of Directors is responsible for making sure the officers of '''Sad Bee, Inc.''' are performing their duties as defined by these by laws, and providing any assistance that the officers may need in performing those duties.
 
## This responsibility extends to oversight of the officers, but does not extend to altering the scope of the officers’ duties, or to the authority to remove an officer.
 
## The Board of Directors does not have authority to alter the scope of an officers’ duties or remove an officer from his position; any such decision must be made by a vote of the membership.
 
# The Board of Directors is responsible for collecting a list of the issues on the agenda for each membership meeting, and circulating that list to the members for them to vote on at the upcoming meeting as provided in the section of these bylaws entitled Notice of Meetings.
 
  
=== Elections ===
+
The Directors may delegate their authority to fulfil all roles required by Ohio and Federal law and these bylaws.
# Elections for directors shall take place at the annual meeting.
 
# All directors shall be elected at the same time, by the process determined in these bylaws for Votes of the Membership, except that every full member will have two votes with which to apply to the nominees.
 
## The '''three''' nominees with the most votes shall be the directors until the next election.
 
## If only '''three''' people are timely nominated to run for director positions and accept their nominations, they shall run unopposed.
 
## If only '''one''' or '''two''' people are timely nominated to run for director, then they shall run unopposed. An election for the second and third seats shall occur at the meeting. Nominations for candidates to fill the unfilled seats shall be accepted at the meeting, and an election shall follow. That election shall follow all rules for a Vote of the Membership as defined in these bylaws.
 
## If nobody is timely nominated to run for director, an election for all '''three''' seats shall occur at the meeting. Nominations for candidates to fill all '''three''' seats shall be accepted at the meeting, and an election shall follow. That election shall follow all rules for a Vote of the Membership as defined in the bylaws, except that each Full Member shall get two votes, and the '''three''' candidates with the most votes shall become at-large directors.
 
## If nobody accepts nomination to run for director positions, the existing directors may choose to retain their positions or choose to appoint another member to their seat.
 
## If only '''one''' or '''two''' people run for director but nobody accepts nomination to run for the other seat(s), one of the then-existing directors may choose to retain his seat or appoint another person to it. The director(s) may choose who retains this power by agreement or, if two want to retain it or appoint a successor, may settle the dispute by calling the result of a coin flip. The coin shall be official United States legal tender, and shall be flipped at the annual meeting by one of the directors.
 
# Each member present shall be given an opportunity to be a candidate for each director position on the board.
 
  
=== Eligibility ===
+
== Eligibility ==
# To be nominated to serve as an at-large director, a member must fulfill the same eligibility requirements as an officer as stated elsewhere in these bylaws.
 
  
=== Nomination ===
+
In order to be eligible to be nominated as a Director, a person must be a Full Member (or equivalent) as defined in these bylaws for three (3) consecutive months.
# Nomination of at-large director candidates shall be done by the same process as officer elections as detailed elsewhere in these bylaws.
 
  
=== Resignations and Terminations ===
+
== Nomination ==
  
# Any Director may resign at any time by written notice delivered to the other Directors of the corporation.
+
# Any qualified Member has the right to nominate an eligible person for office.
 +
# Any qualified Member has the right to nominate themselves.
 +
# Only the nominated candidate can un-nominate themselves.
 +
# All nominations for Director positions are due one (1) week before the Annual Meeting of the Members.
 +
# If only one (1) person is timely nominated to run for an office and accepts such nomination, they shall run unopposed.
 +
# If no person is timely nominated to run for an office, nominations for that position may be made at the Annual Meeting of the Members, in person, before the vote. If nobody is nominated in this way, the incumbent may choose to continue in the position.
 +
# In the event that there is an unfilled, Director position, the Board may appoint an interim Director that shall serve until a replacement Director is properly elected.
 +
 
 +
== Elections  ==
 +
 
 +
# Elections for Directors shall take place at the Annual Meeting of the Members.
 +
# Election of all Director positions shall be by procedures in these bylaws for Voting. In the event of a tie for the position of Director, any nominee for a Director position who holds a Warden position shall be disqualified. If a tie persists after the elimination of nominee for a Director position, who is a Warden, the selection shall be made by random lot from the tied nominees.
 +
# If there is more than one (1) candidate for the position of Director, the candidate who receives the five (5) highest vote tallies shall be elected.
 +
 
 +
== Resignations and Terminations  ==
 +
 
 +
# Any Director may resign at any time by written notice delivered to the Board.
 
# A resignation is effective when the notice is delivered unless the notice specifies a future date.
 
# A resignation is effective when the notice is delivered unless the notice specifies a future date.
# Any Director may be terminated in their role by written petition signed by more than three quarters (3/4ths) of the voting membership.
+
# Any Director may be terminated with cause in their role with or without cause by resolution passed by the affirmative vote of a majority of the Membership.
# The pending vacancy may be filled before the effective date, but the successor shall not take office until the effective date.
+
# Nominations for Members to run to replace the Director who has resigned or been terminated shall open when the officeholder tenders their resignation and remain open for one (1) week.
# Nominations for people to run to replace the Director who has resigned shall open when the at-large director tenders his resignation, and remain open for one week.
+
# Members, at a Special Meeting of the Members, called for such purpose, shall elect the replacement Director among the candidates who have been nominated and accepted their nomination using the Voting procedures in these bylaws.
# Members shall elect the replacement Director among the candidates who have been nominated and accepted their nomination, using the Votes of the Membership procedures in these bylaws.
+
# The replacements term shall last until the next Annual Meeting of the Members.
# The replacement Director's term shall last until new Directors are elected at the next Annual Meeting.
+
 
 +
== Compensation  ==
 +
 
 +
A Director must not be remunerated for being or acting as a Director but:
 +
 
 +
# A Director must be reimbursed for all expenses necessarily and reasonably incurred by the Director while engaged in the affairs of the Corporation, and
 +
# The Corporation may provide insurance and indemnity as permitted by law.
 +
 
 +
= Meetings of the Board  =
 +
 
 +
== Regular Meetings  ==
 +
 
 +
# Regular meetings of the Board shall be held Monthly.
 +
# The meethting shall be held at the registered address of the Corporation or at a different meeting place or time as may be designated by the affirmative vote of three fifths (3/5<sup>th</sup>) of the Board as defined in these bylaws.
 +
 
 +
== Special Meetings  ==
 +
 
 +
# The Chairperson of the Board or two (2) of the five (5) members of the Board may call a Special Meeting of the Board at any time.
 +
# Notice must be provided of such meeting as provided in the section of these bylaws entitled Notice of Meetings.
 +
 
 +
== Notice of Meetings ==
 +
 
 +
# Notice of any meeting of the Board, unless a specific date is designated for Regular Meetings shall be given at least five (5) days before the meeting date.
 +
# Any notice sent of Special Meetings shall state the nature of the business to be transacted by the Board.
 +
# Notice may be provided to the e-mail address of each Director on record with the Corporation, or any other method approved by a vote of the Board.
 +
 
 +
== Remote Attendance ==
 +
 
 +
# Directors may participate in a meeting through use of conference telephone, electronic video screen communication, electronic chat, or other communications equipment so long as all of the following apply:
 +
## Each member of the Board participating in the meeting can communicate with all of the other members; and
 +
## Each Director is provithded with the means of participating in all matters under consideration, including the capacity to propose, or to interpose an objection to a specific action to be taken by the Board.
 +
# Votes by the Directors may not be made by proxy. Directors must attend the meeting of the Board, either in person or remotely as set forth above, in order to vote on matters placed before the Board.
  
== Elected Officers ==
+
== Voting  ==
=== Offices ===
 
  
The officers of the Corporation shall consist of a President, a Secretary, a Treasurer, and such other officers, as the Board may from time to time deem advisable. Any officer may be, but is not required to be, a director of the Corporation.
+
# All issues requiring a vote, except when otherwise specified in these bylaws or required by law, shall be decided by the affirmative vote of more than one half (50%) of the Directors present at any meeting where a quorum is present.
 +
# Any Director may abstain from any vote. In this case, that Director shall count towards quorum on an issue but shall not count towards determining the minimum number of votes needed to pass that issue.
 +
# Quorum for a vote of the Board shall require the attendance of at least half (50%) of the Directors on the day of the vote.
 +
# For the purposes of calculating the quorum, properly submitted proxy statements as well as votes submitted as described in the section Remote Attendance shall count as attendance.
  
==== President ====
+
= Elected Officers  =
  
# The President shall preside over all meetings of the membership and of the board of directors.
+
== Officers  ==
# The President serves as a representative of the Corporation to the public, and in all functions where a President may be called for by law or any other outside requirements.
 
# The President is responsible for making sure that the corporation files its annual report and any other papers required to maintain legal nonprofit status by the law of Ohio or Federal law.
 
# The President chairs board meetings (if they are a director).
 
# The President is responsible for public-facing communication.
 
# The President appoints people to non-officer roles.
 
# The President prepares reports on everything aside from finances to the board at least monthly.
 
  
==== Vice-President ====
+
The Officers of the Corporation shall consist of a President, a Secretary, a Treasurer, a Chief Technical Officer, a Chief Operations Officer, and such other Officers as the Board may from time to time deem advisable. Any Officer may be but is not encouraged to be a Director of the Corporation.
  
# The Vice President shall assist the President in organizing meetings of the membership.
+
== President ==
# The Vice President is responsible for enforcing the rules of meeting procedure as detailed in this documents.
 
# The Vice President is responsible for providing notice of all meetings of the members and of the board of directors, pursuant to these bylaws and the law of Ohio.
 
# In the event that the President cannot fulfill his responsibilities at any meeting or function, it is the responsibility of the Vice President to fulfill the obligations of the President.
 
  
==== Secretary ====
+
# The President serves as a representative of the Corporation to the public and in all functions where a President may be called for law or any other outside requirements.
 +
# The President shall organize, preside over, and set the agenda for all meetings of the Membership and of the Board.
 +
# The President is responsible for enforcing the rules of meeting procedure as detailed in these bylaws.
 +
# The President shall facilitate communication between the Membership at large, the Officers, and the Board.
  
# The Secretary shall supervise the keeping of a full and complete record of the proceedings of the Board of Directors and its committees.
+
== Secretary  ==
 +
 
 +
# The Secretary shall supervise the keeping of a full and complete record of the proceedings of the Board and its committees.
 
# The Secretary shall supervise the giving of such notices as may be proper or necessary.
 
# The Secretary shall supervise the giving of such notices as may be proper or necessary.
# The Secretary shall supervise the keeping of the minute books of this corporation.
+
# The Secretary shall supervise the keeping of the minute books of this Corporation.
# The Secretary shall be responsible for recording all minutes of all official meetings of the membership and the board of directors in the corporation's permanent records.
+
# The Secretary shall be responsible for recording all minutes of all official meetings of the Membership and the Board in the Corporations permanent records.
 +
 
 +
== Treasurer  ==
 +
 
 +
# The treasurer is responsible for monitoring all financial assets of the Corporation. This includes, but is not limited to:
 +
## Keeping record of the organizations budget;
 +
## The collection of membership dues from Members;
 +
## The payment of rent and utilities from any space leased by the Corporation;
 +
## The disbursement and reimbursement of funds authorized to be spent under the procedures detailed in these bylaws; and
 +
## Preparing financial reports to the Board.
 +
# The Treasurer is responsible for making sure that the Corporation files its annual reporting and any other papers required to maintain legal nonprofit status under the laws of the State of Ohio or Federal Law.
 +
 
 +
== Chief Technical Officer  ==
  
==== Treasurer ====
+
The Chief Technical Officer is responsible for ensuring the maintenance and consistency of the technological infrastructure as needed by the Corporation. This includes but is not limited to the website and the internal network of the physical space and expanding it as necessary to adjust to the needs of the Corporation.
  
# The Treasurer is responsible for monitoring all financial assets of the Corporation. This includes but is not restricted to keeping record of the organization’s budget, the collection of membership dues from members, the payment of rent and utilities for any space leased by the Corporation, filing taxes, the disbursement and reimbursement of funds authorized to be spent under the procedures detailed in these bylaws, and and preparing financial reports to the board.
+
== Chief Operations Officer ==
  
==== Chief Technical Officer ====
+
# The Chief Operations Officer is responsible for managing the safety, security, and tidiness of the physical space.
 +
# The Chief Operations Officer is responsible for providing logistical support to events such as meetings, classes, workshops, and parties.
 +
# The Chief Operations Officer is responsible for managing the Warden program.
  
# The Chief Technical Officer is responsible for ensuring the maintenance and consistency of the technological infrastructure as needed by the organization. This includes, but is not limited to, the website and internal network of the physical space.
+
== Officer Duties  ==
  
==== Operations Manager ====
+
# In their areas of responsibility, Officers are expected to build consensus and work toward the goals of the Corporation and its Members.
 +
# Officers may enlist the help of other Members and non-members in meeting their responsibilities.
 +
# At the end of their term, Officers are expected to facilitate the transition process by training the newly elected Officers and helping them become familiar with any day-to-day duties that are not explicitly described in the bylaws or otherwise.
  
# responsible for managing the physical space, safety and security, and the membership database
+
== Eligibility  ==
  
=== Eligibility ===
+
In order to be eligible to be nominated as an Officer, a person must be a Full Member (or equivalent) as defined in these bylaws for three (3) consecutive months.
  
# In order to be eligible to be nominated, a person must be Full Member as defined earlier in these bylaws for six consecutive months. For the initial election of officers, or in any replacement election during the six months after the initial election of officers, a person must be a founding member in order to run for office.
+
== Nomination  ==
  
=== Nomination ===
+
# Any qualified Member has the right to nominate an eligible person for office.
 +
# Any qualified Member has the right to nominate themselves.
 +
# Only the nominated candidate can un-nominate themselves.
 +
# All nominations for Officer positions are due one (1) week before the Annual Meeting of the Members.
 +
# If only one person is timely nominated to run for an office and accepts such nomination, they shall run unopposed.
 +
# If no person is timely nominated to run for an office, nominations for that position may be made at the Annual Meeting of the Members, in person, before the vote. If nobody is nominated in this way, the incumbent may choose to continue in the position.eside
 +
# In the event that there is an unfilled Officer position, the Board may appoint an interim Officer that shall serve until a replacement officer is properly elected.
  
# Any Full Member has the right to nominate an eligible person for office.
+
== Elections  ==
# A Full Member has the right to nominate himself.
 
# Only the nominated candidate can un-nominate himself.
 
# All nominations for officer positions are due one week before the annual meeting.
 
# If only one person is timely nominated to run for an office and accepts such nomination, he shall run unopposed.
 
# If no person is timely nominated to run for an office and accepts such nomination, nominations for that position may be made at the annual meeting, in person, before the vote. If nobody is nominated in this way, the person holding the office may choose to continue in his position, or choose to appoint his successor.
 
  
=== Elections ===
+
# Elections for Officers shall take place at the Annual Meeting of the Members.
# Elections for officers shall take place at the annual meeting.
+
# Election of all Officer positions shall be by procedures in these bylaws for Voting. In the event of a tie for the position of Officer, any nominee for an Officer position who holds a Warden position shall be disqualified. If a tie persists after the elimination of the person nominated for an Officer position, who is a Warden, the selection shall be made by random lot from the tied nominees.
# All officers shall be elected at the same time, by the process determined in these bylaws for Votes of the Membership, except that every full member will have two votes with which to apply to the nominees.
+
# If there is more than one (1) candidate for the position, the candidate who obtains the highest number votes from voting Members present shall be elected.
# Each member present shall be given an opportunity to be a candidate for each officer position.
 
# If there is more than one candidate for an officer position, the candidate which obtains the highest number votes from voting members present shall be elected.
 
# If there are no candidates for an officer position, the outgoing officeholder may, if eligible, elect to serve another term or select any willing member to serve in that position.
 
  
=== Resignations and Terminations ===
+
== Resignations and Terminations ==
  
# Any officer may resign at any time by written notice delivered to the Board of Directors of the corporation.
+
# Any Officer may resign at any time by written notice delivered to the Board.
 
# A resignation is effective when the notice is delivered unless the notice specifies a future date.
 
# A resignation is effective when the notice is delivered unless the notice specifies a future date.
# Any officer may be terminated in their role by resolution passed by majority vote of the Board of Directors.
+
# Any Officer may be terminated in their role with or without cause by resolution passed by the affirmative vote of a majority of the Membership.
# The pending vacancy may be filled before the effective date, but the successor shall not take office until the effective date.
+
# Nominations for Members to run to replace the Officer who has resigned or been terminated shall open when the officeholder tenders their resignation and remain open for one (1) week.
# Nominations for people to run to replace the officer who has resigned shall open when the officer tenders his resignation, and remain open for one week.
+
# Members, at a Special Meeting of the Members, called for such purpose, shall elect the replacement among the candidates who have been nominated and accepted their nomination using the Voting procedures in these bylaws.
# Members shall elect the replacement officer among the candidates who have been nominated and accepted their nomination, using the Votes of the Membership procedures in these bylaws.
+
# The replacements term shall last until the next Annual Meeting of the Members.
# The replacement officer's term shall last until new officers are elected at the next Annual Meeting.
 
  
 +
== Term ==
  
 +
The term for each elected Officer shall be for a period of one (1) year and shall expire at the next Annual Meeting of the Members.
  
=== Term ===
+
= Committees  =
# An officer’s term shall expire at the Annual Meeting following his election.
 
  
== Committees ==
+
# Committees may be formed by the Membership at large at any time, provided:
 +
## The committee shall exercise only that power delegated to it by the Board.
 +
## The committee does not undertake any action that can jeopardize the legal status of the Corporation; and
 +
## The committee does not undertake any action that can jeopardize the safety or security of the Membership of the Corporation.
 +
# A Chairperson for the committee may be chosen from among the committee members.
 +
# Officers and Directors may serve as committee chairpersons.
 +
# Committees will be expected to provide updates on their activities to the Membership via reports at the weekly meetings, updates via the mailing list, or any other effective method that the committee deems appropriate.
 +
# Meetings of committees may be held with notice provided to each committee member at least three (3) day prior thereto, at such time and place as shall from time-to-time be determined by the committee.
 +
# The committees of the Corporation shall keep regular minutes and report these minutes to the Membership, the Officers, and the Board.
  
# The Board of Directors may, by resolution, designate an Executive Committee and one or more other committees.
+
= Books, Records, and Reports  =
# Such committees shall have such functions and may exercise such power of the Board of Directors as can lawfully be delegated, and to the extent provided in the resolution or resolutions creating such committee or committees.
 
# Meetings of committees may be held without notice at such time and place as shall from time to time be determined by the committees.
 
# The committees of the corporation shall keep regular minutes of their proceedings, and report these minutes to the Board of Directors when required.
 
  
== Books, Records, and Reports ==
+
== Annual Report  ==
  
=== Annual Report ===
+
The Corporation shall send an annual report to the Members of the Corporation not later than six (6) months after the close of each fiscal year of the Corporation. Such report shall include a balance sheet as of the close of the fiscal year of the Corporation and a revenue and disbursement statement for the year ending on such closing date. Such financial statements shall be prepared from and in accordance with the books of the Corporation, and in conformity with generally accepted accounting principles applied on a consistent basis.
  
The Corporation shall send an annual report to the Members of the Corporation not later than '''6''' months after the close of each fiscal year of the Corporation. Such report shall include a balance sheet as of the close of the fiscal year of the Corporation and a revenue and disbursement statement for the year ending on such closing date.  Such financial statements shall be prepared from and in accordance with the books of the Corporation, and in conformity with generally accepted principles applied on a consistent basis.
+
== Permanent Records ==
  
=== Permanent Records ===
+
The Corporation shall keep current and correct records of the accounts, minutes of the meetings and proceedings, and Membership of the Corporation. Such records shall be kept at the registered office or the principal place of business of the Corporation. Any such records shall be in written form or in a form capable of being converted into written form.
  
The corporation shall keep current and correct records of the accounts, minutes of the meetings and proceedings and membership records of the corporation.  Such records shall be kept at the registered office or the principal place of business of the corporation. Any such records shall be in written form or in a form capable of being converted into written form.
+
== Inspection of Corporate Records ==
  
=== Inspection of Corporate Records ===
+
Any person who is a Member of the Corporation shall have the right at any reasonable time and on written demand stating the purpose thereof, to examine and make copies from the relevant books and records of accounts, minutes, and records of the Corporation. Upon the written request of any Member, the Corporation shall mail such a Member a copy of the most recent balance sheet and revenue disbursement statement.
  
Any person who is a Member of the Corporation shall have the right at any reasonable time, and on written demand stating the purpose thereof, to examine and make copies from the relevant books and records of accounts, minutes, and records of the Corporation. Upon the written request of any Member, the Corporation shall mail such Member a copy of the most recent balance sheet and revenue disbursement statement.
+
== Fiscal Year ==
  
== Fiscal Year ==
+
The fiscal year of the corporation shall be the period selected by the Board as the tax year of the Corporation for federal income tax purposes.
  
The fiscal year of the corporation shall be the period selected by the Board of Directors as the tax year of the corporation for federal income tax purposes.
+
== Corporate Seal  ==
  
== Corporate Seal ==
+
The Board may adopt, use, and modify a corporate seal. Failure to affix the seal to corporate documents shall not affect the validity of such documents.
  
The Board of Directors may adopt, use and modify a corporate seal. Failure to affix the seal to corporate documents shall not affect the validity of such documents.
+
== Indemnification ==
  
== Indemnification ==
+
# The Corporation shall indemnify each current Director, Officer and committees members and each former Director, Officer, committee member, and each person who may have served at the Corporations request as a Director or Officer of any other corporation, partnership, joint venture, trust or other enterprise (the Indemnitee) to the greatest extent permitted by the Ohio Nonprofit Corporation Law, with respect to any threatened, pending, or completed action, suit or proceeding, whether civil, criminal, administrative or investigative in nature, to which the Indemnitee is or was a party by reason of the fact that the Indemnitee is or was a Director or Officer of the Corporation, or by reason of the fact that the Indemnitee is or was serving at the Corporations request as aforesaid. Indemnification hereunder shall include all expenses including attorneys fees, judgments, fines and amounts paid in settlement, if such expenses were actually and reasonably incurred by the Indemnitee in connection with such action, suit or proceeding, provided that he or she acted in good faith and in a manner he or she reasonably believed to be in or not opposed to the best interests of the Corporation, and with respect to any criminal proceedings, if he or she had no reasonable cause to believe that their conduct was unlawful.
 +
# Such expenses paid by the Corporation in advance of the final disposition of such action, suit or proceeding, promptly as they are incurred, but only upon receipt of a written agreement signed by or upon behalf of the Indemnitee to repay such amounts if it is ultimately determined that the Indemnitee by clear and convincing evidence, in a court with jurisdiction that the act or omission of such party was one undertaken with a deliberate intent to cause injury to the Corporation or was one undertaken with a reckless disregard for the best interests of the Corporation.
 +
# In addition, the Corporation may indemnify or agree to indemnify any person who is or was a party to, or who is threatened to be made a party to any threatened, pending, or completed action or who is threatened to be made a party to any threatened, pending, or completed action, suit or proceeding, whether civil, criminal, administrative or investigative in nature, by reason of the fact that such person is or was an employee, agent or volunteer of the Corporation, or by reason of the fact that such person is or was serving at the request of the Corporation as an employee, agent or volunteer or any other corporation, partnership, joint venture, trust or other enterprise subject, however, to the limitations imposed by Ohio Nonprofit Corporation Law.
 +
# The indemnification provided by this Section is not exclusive of and shall be in addition to any other rights to which the Indemnitee may be entitled. Such indemnification shall continue as to persons who have ceased to be, Officers, Directors, members of committees, employees, agents or volunteers, and shall inure to the benefit of the heirs, executors, and administrators of such persons.
  
Any officer, director or employee of the corporation shall be indemnified to the full extent allowed by the laws of the State of Ohio.
+
= Amendments  =
  
== Amendments ==
+
# These bylaws shall be amended by a two-thirds (2/3) vote of the Membership present at any Annual or Special Meeting provided a quorum is present and provided a copy of the proposed amendment(s) are provided to each Member with the agenda for the meeting, using the procedures stated in the Voting section of these bylaws.
 +
# In order to be elegible for a vote of the Membership, proposed amendments to these bylaws require the endorsement of five (5) Members, submitted in writing to the Membership at least one (1) week in advance of the meeting at which they will be considered for adoption.
  
# These bylaws shall be amended by a majority vote of the membership at any Annual or Special member meeting provided a quorum is present and provided a copy of the proposed amendment(s) are provided to each member with the agenda for the meeting, using the procedures stated in the Votes of the Membership section of these bylaws.
+
= Conflict of Interest =
# Proposed amendments to these Bylaws shall be submitted in writing to the Board of Directors at least one week in advance of the meeting at which they will be considered for adoption.
 
  
== Other Legal / Insurance / Indemnification / Conflict of Interest ==
+
# Any member of the Board who has a financial, personal, or official interest in, or conflict (or appearance of a conflict) with any matter pending before the Board, of such nature that prevents or may prevent that member from acting on the matter in an impartial manner will be dealt with in accordance with the provisions set forth in the Corporations Conflict of Interest Policy.
 +
# Each year, each Director, Officer and Member shall sign a statement that such person has read, understands and will abide by the Corporations Conflict of Interest Policy. Each year, each such person shall also complete and sign a Conflict of Interest Disclosure Statement.
  
== Misc ==
+
= Dissolution  =
  
 +
In the event of the dissolution of the Corporation by the surrender or forfeiture of the charter or otherwise, no distribution of assets is to be made to any Director, Officer, employee, or any person or individual. All property owned, managed, or operated by the Corporation shall be distributed for one or more exempt purposes within the meaning of Section 501(c)(3) of the IRS Code.
  
[[Category:Governance]][[Category:Legal]]
+
These Amended and Restated Bylaws were approved by a Vote of the Membership on July 14, 2020.
 +
[[Category:Bylaws]]

Latest revision as of 11:13, 24 July 2021

This page is generated and updated automatically by wikibot.
Hive13 Manual
Governance: Committees: Procedures: Membership: HOWTOS: Legal:

Name

The name of the Corporation is Sad Bee, Inc., registered to do business in the State of Ohio as Hive13 (the Corporation).

Purposes

  1. The Corporation is organized exclusively for charitable, educational, and scientific purposes within the meaning of Section 501(c)(3) of the Internal Revenue Code of 1986(http://www.law.cornell.edu/uscode/text/26/501), as may be amended from time-to-time (the IRS Code).
  2. The Corporations mission is to promote technology, art, craftsmanship, and creativity through education and collaboration.

Membership

Membership Classes

  1. Student Member

    1. Student Members shall have the rights and responsibilities of Full Members;

    2. Valid school credentials must be verified by a member of the Board of Directors (the Board) or an Officer; and

    3. Dues shall be $13.37 per month.

  2. Full Member

    Full Members have the right to:

    1. A key or other method of entry to the physical workspace;

    2. Twenty-four-hour access to the physical workspace;

    3. Reasonable inspection rights of corporate records;

    4. A Member may apply for a single complimentary membership per approval by the Board. This person must complete an application, be over 18 and is typically a family member, spouse, or other domestic partner. This membership will remain active as long as the primary membership is maintained;

    5. Store a reasonable amount of equipment at the physical workspace; and

    6. Dues shall be $50 per month.

  3. Cornerstone Member

    1. Cornerstone Members shall have all rights and responsibilities of Full Members; and

    2. Dues shall be $100 per month.

  4. Contributor

    1. Contributors are not Members and do not receive any rights or privileges afforded to Members; and

    2. Contributors are recognized and thanked for their contributions.

Eligibility

  1. In order to be a Member, a person must apply via the membership application, support the purpose and scientific goals of the Corporation, and must pay the monthly membership fee.
  2. Any eligible person may be approved as a Member following completion of the membership application form and waiver of liability. The official membership application must be signed by an Officer, Director, or any member designated by the Board of Directors to have the authority to approve such applications. Upon payments of their first periodic dues, their membership is validated.
  3. Members must be at least 18 years of age.

Rights and Responsibilities

  1. All Members shall have the right to:
    1. Vote on:
      1. The election of Directors and Officers;
      2. Any merger and its principal terms;
      3. Any election to dissolve the Corporation; and
      4. Any issue put before the Membership.
    2. Voice their opinion and vote their preference or abstain from voting about the affairs of the Corporation; and
    3. Any other rights granted by resolution of the Board or provided by law.
  2. All Members shall be responsible for:
    1. Timely payment of monthly dues;
    2. Providing their current address, contact information, and preference for electronic receipt of communications;
    3. Thoughtfully contributing to the Corporations direction and policies;
    4. Continuing to support the purposes of the Corporation;
    5. Obeying any rules set forth by the Board, such as a noise curfew; and
    6. Returning any and all property of the Corporation to any Officer or Director upon cessation of Membership for any reason.

Termination of Membership

  1. A person ceases to be a Member of the Corporation;
    1. By delivering their resignation in writing, electronically, or via postal mail to the Board.
    2. On their death;
    3. On having their Membership terminated; or
    4. On not having been in good standing for three (3) consecutive months, except by special arrangement at the discretion of the Board.
  2. Resignation shall not relieve a Member of unpaid dues or other monies owed to the Corporation.
  3. Membership may be terminated with or without cause at a Special Meeting of the Members, who are currently serving as Directors or Officers, called for such purpose, which meeting may be called by at least two (2) Directors and/or Officers, by a resolution passed by at least two-thirds (2/3) of all the Members currently serving as Directors or Officers.
    1. Notice of termination shall be given by any method reasonably calculated to provide actual notice to the Member at least three (3) days prior to the effective date of such termination;
    2. The notice of termination must include arrangements to remove the Members possessions from Hive13; and
    3. The Member shall be given an opportunity to be heard at a Special Meeting of the Members, who are currently serving as Directors or Officers, called for such purpose, or in writing, in a statement delivered to the President, at least three (3) days before the effective date of the proposed termination. Following, which the Members, who are currently serving as Directors or Officers, shall decide at a Special Meeting of the Members, who are currently serving as Directors or Officers, called for such purpose, whether or not to terminate such Members membership. In the event that such Member whose membership has been proposed to be terminated is a Director or Officer, such Member shall leave (if present) and not participate in the Special Meeting at which such Members termination is being decided.
  4. Membership may also be terminated with or without cause by a resolution passed by more than three quarters (3/4th) of the necessary quorum at a Special Meeting of the Members called for such purpose.
    1. Notice of the resolution of termination shall be given by any method reasonably calculated to provide actual notice to the Member at least three (3) days prior to the Special Meeting date called to vote on the termination;
    2. The notice of a Special Meeting for termination must be accompanied by the resolution to be voted in the meeting;
    3. The Member shall be given an opportunity to be heard, either orally, at a Special Meeting of the Members called for such purpose, or in writing, in a statement delivered to the President, at least three (3) days before the effective date of the proposed termination;
    4. The hearing shall be held, or the written statement considered, by the Membership; and
    5. The Membership shall then vote on whether the Member is to be terminated, ; that, the Member whose membership has been proposed to be terminated shall leave (if present) and not participate in the Special Meeting of the Members at which such termination is being voted on.
  5. The Corporation reserves the right to limit membership based on the capacity of the space.
  6. Upon resignation or termination, Members shall also have their rights and responsibilities revoked.
    1. Terminated Members shall be entitled to a pro-rated refund of any membership dues paid for the period after which the termination takes effect; and
    2. At the discretion of the Board, terminated Members may be forbidden to enter the Corporations premises. Arrangements to retrieve such Members personal property under supervision shall be made with the consent of any Officer or Director.

Suspension of Membership

  1. Membership may be suspended for any amount of time up to one hundred eighty (180) days without cause by a resolution passed by a majority of a quorum of Members currently serving as Directors or Officers.
  2. Membership may be suspended for any amount of time up to seventy-two (72) hours without cause with the approval of at least two (2) Officers or Directors. During this period, the suspending Officers or Directors may require the suspended Member to vacate the Corporations premises.
  3. Suspensions may also be lifted, temporarily or permanently, by a majority vote of a quorum of the Board, or by a vote of the Membership passed by more than three-quarters (3/4) of the necessary quorum at a Special Meeting of Members. As a condition of lifting a suspension, that Member may be required to go through the membership application process as a new member.
  4. Suspended Members shall also have their rights and responsibilities suspended for the duration of their suspension.
    1. Suspended Members shall be entitled to a pro-rated refund of any membership dues paid for the period of the suspension. Dues do not accrue during a suspension; and
    2. At the discretion of the Board, the suspended Member may be forbidden to enter the Corporations premises during the suspension. Arrangements to retrieve such Members personal property under supervision shall be made with the consent of any Officer or Director.

Dues

  1. The first months dues shall be the full amount specified above in the Members Section of these bylaws.
  2. The Board and elected Officers are responsible for ensuring the dues for Members are such that the Corporation shall be financially sustained. If changes to the dues are necessary, the Board and elected Officers shall submit the changes for a vote by the Membership.
  3. All Members are in good standing except a Member who has failed to pay their current monthly dues, or any other subscription or debt due and owing by the Member to the Corporation, and the Member is not in good standing so long as the debt remains unpaid.

Warden Members

  1. Wardens are active Members who want to become experts of Hive13 and lead the Hive13 mission. Wardens are able to effectively offer advice, teach users how to properly and safely use the machines, maintain the space, and directly request replacements or improvements to items in the space. The increased responsibility of these Members comes with the benefit of a discount off of the Membership fee and direct access to funds for improvement of the space.

  2. The Chief Operating Officer (COO) is responsible for managing the Wardens. The COOs duties include, but are not limited to, the following:

    1. Ensuring that Wardens are respecting Hive13;

    2. Approval of requests for the Warden Budget; and

    3. Holding short monthly progress meetings with the Wardens.

  3. Warden Budget.

    A total of $250 is allocated each month to the Warden Budget, in addition to the discounted membership given to the Wardens. Wardens have direct access to request parts and consumables for the Hive out of the Warden Budget. The COO shall approve all purchase requests and present receipts with a monthly summary to the Treasurer for reimbursement.

  4. Eligibility, Discount, and Appointment.

    1. Any Member in good standing for at least the prior four (4) consecutive months may serve as a Warden. The longevity requirement may be waived for a specific Member by an act of the Board;

    2. Wardens are eligible for a discount of one hundred percent (100%) of dues for Student Members and fifty percent (50%) of dues for any other Membership class;

    3. The maximum number of Wardens may be changed at any time by an act of the Board and is eight (8) until such an act is passed. Reducing the maximum number of Wardens does not cause any current Warden to be removed from a Warden position; and

    4. Wardens shall be appointed by the Board and removed, with or without cause, by an act of the Board. The COO is responsible for making appropriate recommendations to the Board for Warden appointments or removal based on the needs of the Corporation.

  5. Responsibilities

    1. The COO is responsible for determining the specific breakdown of the various areas and the individual duties of each Warden.

    2. Each Warden is not necessarily limited to one (1) area, nor one (1) Warden per area, and cross-training of Wardens is encouraged. Responsibilities of the Wardens include, but are not limited to, the following:

      1. Provide at least one (1) reliable form of contact for the mailing list and any other electronic messaging system the Hive provides for its Members;

      2. Ensure that Hive13 is kept clean;

      3. Maintain all equipment in Hive13, and ensure broken equipment is repaired. Maintain documentation on Hive13 equipment, including a list of any consumables needed and current status;

      4. Request Warden Budget funds for parts or consumables as needed;

      5. Hold public hours at least twice a month for at least two (2) hours each; and

      6. Provide feedback on how to improve the Warden program.

Meetings of the Members

Regular Meetings

  1. Regular meetings of the Membership shall be held weekly.
  2. The meeting shall be held at the registered address of the Corporation or at a different meeting place or time as may be designated by Board of Directors.

Annual Meetings

  1. An Annual Meeting of the Membership shall be held in the month of July. The President or their delegate shall fix the date, time, and location of such meeting.
  2. Notice must be provided of such meeting as provided in the section of these bylaws entitled Notice of Meetings.
  3. The date and time can be changed by the procedures for a vote of the Membership, as defined in these bylaws.
  4. Annual Meetings of the Membership exist in order to:
    1. Comply with legal requirements;
    2. Elect Directors;
    3. Elect all Officers;
    4. Review and vote on the standing rules and policies of the Corporation;
    5. Receive reports on the budget and activities of the Corporation, approve the budget and determine the direction of the Corporation in the coming year;
    6. Update these bylaws if deemed necessary to do so, and
    7. Any other issues that Members have placed before the Membership to be discussed at the Annual Meeting, pursuant to the proposal and voting rules stated in these bylaws for Voting.
  5. Decisions will be made by the affirmative vote of a majority of the Members, except for changes to the bylaws which must be passed by the affirmative vote of two-thirds (2/3rds) of the Members.
  6. The quorum for the Annual Meeting, shall be fifty percent (50%) of the Membership. In the absence of a quorum, no formal action shall be taken except to adjourn the meeting to a subsequent date.

Special Meetings

  1. The Board or five percent (5%) or more of the Members may call a Special Meeting of the Members at any time.
  2. Notice must be provided of such meeting as provided in the section of these bylaws entitled Notice of Meetings.

Notice of Meetings

  1. Notice of Annual Meetings shall be given at least ten (10) days but no more than sixty (60) days before the meeting date.
  2. Notice of Special Meetings shall be given at least seventy-two (72) hours but no more than ten (10) days before the meeting date.
  3. Regular Meetings do not require any notice unless the time or place has changed.
  4. Any notice sent of Special Meetings shall state the nature of the business to be transacted by the Members.
  5. For a meeting where elections are held, the notice shall state the names of all persons who are nominees for office.
  6. Announcements regarding changes to the meeting date, time, or venue shall be made to the entire Membership with a minimum of forty-eight (48) hours notice.
  7. Notice may be provided to the e-mail address of each Member on record with the Corporation, or any other method approved by a vote of the Membership.

Remote Attendance and Voting

  1. Members may participate in a meeting through use of conference telephone, electronic video communication, electronic chat, or other communications equipment so long as all of the following apply:
    1. Each Member participating in the meeting can communicate with all of the other Members;
    2. Each Member is provided with the means of participating in all matters under consideration, including the capacity to propose, or to interpose an objection to a specific action to be taken by the Corporation; and
    3. The Corporation verifies that:
      1. A person communicating by telephone, electronic video screen, or other communications equipment is a Member with voting privileges, and
      2. All motions, votes, or other actions required to be made by a Member were actually made by a Member and not by someone who is not entitled to participate as a Member.
  2. Votes by the Members may not be made by proxy. Members must attend the meeting of the Members, either in person or remotely as set forth above, in order to vote on matters placed before the Members.

Voting

  1. All issues requiring a vote, except when otherwise specified as a vote of the Membership in these bylaws or required by law, shall be decided by the affirmative vote of more than one half (50%) of the Members voting online or present at any Meeting.
  2. Any Member may abstain from any vote. In this case, that Member shall count towards quorum on an issue but shall not count towards determining the minimum number of votes needed to pass that issue.
  3. Quorum for a vote of the Membership shall require the attendance of at least half (50%) of the existing Membership on the day of the vote.
  4. For the purposes of calculating the quorum, properly submitted proxy statements as well as votes submitted as described in the section Remote Attendance shall count as attendance.

Directors

Number

  1. The Board shall consist of five (5) Members.
  2. All Directors must be a Full Member or equivalent of the Corporation as defined in these bylaws.
  3. Each Director shall serve a one (1) year term from the time of their election until their successor is elected and qualified.

Director Responsibilities

The duties of the Directors shall include the authority to:

  1. Uphold and advance the purposes of the Corporation.
  2. Manage and control the affairs, contracts, funds and property of the Corporation.

The Directors may delegate their authority to fulfil all roles required by Ohio and Federal law and these bylaws.

Eligibility

In order to be eligible to be nominated as a Director, a person must be a Full Member (or equivalent) as defined in these bylaws for three (3) consecutive months.

Nomination

  1. Any qualified Member has the right to nominate an eligible person for office.
  2. Any qualified Member has the right to nominate themselves.
  3. Only the nominated candidate can un-nominate themselves.
  4. All nominations for Director positions are due one (1) week before the Annual Meeting of the Members.
  5. If only one (1) person is timely nominated to run for an office and accepts such nomination, they shall run unopposed.
  6. If no person is timely nominated to run for an office, nominations for that position may be made at the Annual Meeting of the Members, in person, before the vote. If nobody is nominated in this way, the incumbent may choose to continue in the position.
  7. In the event that there is an unfilled, Director position, the Board may appoint an interim Director that shall serve until a replacement Director is properly elected.

Elections

  1. Elections for Directors shall take place at the Annual Meeting of the Members.
  2. Election of all Director positions shall be by procedures in these bylaws for Voting. In the event of a tie for the position of Director, any nominee for a Director position who holds a Warden position shall be disqualified. If a tie persists after the elimination of nominee for a Director position, who is a Warden, the selection shall be made by random lot from the tied nominees.
  3. If there is more than one (1) candidate for the position of Director, the candidate who receives the five (5) highest vote tallies shall be elected.

Resignations and Terminations

  1. Any Director may resign at any time by written notice delivered to the Board.
  2. A resignation is effective when the notice is delivered unless the notice specifies a future date.
  3. Any Director may be terminated with cause in their role with or without cause by resolution passed by the affirmative vote of a majority of the Membership.
  4. Nominations for Members to run to replace the Director who has resigned or been terminated shall open when the officeholder tenders their resignation and remain open for one (1) week.
  5. Members, at a Special Meeting of the Members, called for such purpose, shall elect the replacement Director among the candidates who have been nominated and accepted their nomination using the Voting procedures in these bylaws.
  6. The replacements term shall last until the next Annual Meeting of the Members.

Compensation

A Director must not be remunerated for being or acting as a Director but:

  1. A Director must be reimbursed for all expenses necessarily and reasonably incurred by the Director while engaged in the affairs of the Corporation, and
  2. The Corporation may provide insurance and indemnity as permitted by law.

Meetings of the Board

Regular Meetings

  1. Regular meetings of the Board shall be held Monthly.
  2. The meethting shall be held at the registered address of the Corporation or at a different meeting place or time as may be designated by the affirmative vote of three fifths (3/5th) of the Board as defined in these bylaws.

Special Meetings

  1. The Chairperson of the Board or two (2) of the five (5) members of the Board may call a Special Meeting of the Board at any time.
  2. Notice must be provided of such meeting as provided in the section of these bylaws entitled Notice of Meetings.

Notice of Meetings

  1. Notice of any meeting of the Board, unless a specific date is designated for Regular Meetings shall be given at least five (5) days before the meeting date.
  2. Any notice sent of Special Meetings shall state the nature of the business to be transacted by the Board.
  3. Notice may be provided to the e-mail address of each Director on record with the Corporation, or any other method approved by a vote of the Board.

Remote Attendance

  1. Directors may participate in a meeting through use of conference telephone, electronic video screen communication, electronic chat, or other communications equipment so long as all of the following apply:
    1. Each member of the Board participating in the meeting can communicate with all of the other members; and
    2. Each Director is provithded with the means of participating in all matters under consideration, including the capacity to propose, or to interpose an objection to a specific action to be taken by the Board.
  2. Votes by the Directors may not be made by proxy. Directors must attend the meeting of the Board, either in person or remotely as set forth above, in order to vote on matters placed before the Board.

Voting

  1. All issues requiring a vote, except when otherwise specified in these bylaws or required by law, shall be decided by the affirmative vote of more than one half (50%) of the Directors present at any meeting where a quorum is present.
  2. Any Director may abstain from any vote. In this case, that Director shall count towards quorum on an issue but shall not count towards determining the minimum number of votes needed to pass that issue.
  3. Quorum for a vote of the Board shall require the attendance of at least half (50%) of the Directors on the day of the vote.
  4. For the purposes of calculating the quorum, properly submitted proxy statements as well as votes submitted as described in the section Remote Attendance shall count as attendance.

Elected Officers

Officers

The Officers of the Corporation shall consist of a President, a Secretary, a Treasurer, a Chief Technical Officer, a Chief Operations Officer, and such other Officers as the Board may from time to time deem advisable. Any Officer may be but is not encouraged to be a Director of the Corporation.

President

  1. The President serves as a representative of the Corporation to the public and in all functions where a President may be called for law or any other outside requirements.
  2. The President shall organize, preside over, and set the agenda for all meetings of the Membership and of the Board.
  3. The President is responsible for enforcing the rules of meeting procedure as detailed in these bylaws.
  4. The President shall facilitate communication between the Membership at large, the Officers, and the Board.

Secretary

  1. The Secretary shall supervise the keeping of a full and complete record of the proceedings of the Board and its committees.
  2. The Secretary shall supervise the giving of such notices as may be proper or necessary.
  3. The Secretary shall supervise the keeping of the minute books of this Corporation.
  4. The Secretary shall be responsible for recording all minutes of all official meetings of the Membership and the Board in the Corporations permanent records.

Treasurer

  1. The treasurer is responsible for monitoring all financial assets of the Corporation. This includes, but is not limited to:
    1. Keeping record of the organizations budget;
    2. The collection of membership dues from Members;
    3. The payment of rent and utilities from any space leased by the Corporation;
    4. The disbursement and reimbursement of funds authorized to be spent under the procedures detailed in these bylaws; and
    5. Preparing financial reports to the Board.
  2. The Treasurer is responsible for making sure that the Corporation files its annual reporting and any other papers required to maintain legal nonprofit status under the laws of the State of Ohio or Federal Law.

Chief Technical Officer

The Chief Technical Officer is responsible for ensuring the maintenance and consistency of the technological infrastructure as needed by the Corporation. This includes but is not limited to the website and the internal network of the physical space and expanding it as necessary to adjust to the needs of the Corporation.

Chief Operations Officer

  1. The Chief Operations Officer is responsible for managing the safety, security, and tidiness of the physical space.
  2. The Chief Operations Officer is responsible for providing logistical support to events such as meetings, classes, workshops, and parties.
  3. The Chief Operations Officer is responsible for managing the Warden program.

Officer Duties

  1. In their areas of responsibility, Officers are expected to build consensus and work toward the goals of the Corporation and its Members.
  2. Officers may enlist the help of other Members and non-members in meeting their responsibilities.
  3. At the end of their term, Officers are expected to facilitate the transition process by training the newly elected Officers and helping them become familiar with any day-to-day duties that are not explicitly described in the bylaws or otherwise.

Eligibility

In order to be eligible to be nominated as an Officer, a person must be a Full Member (or equivalent) as defined in these bylaws for three (3) consecutive months.

Nomination

  1. Any qualified Member has the right to nominate an eligible person for office.
  2. Any qualified Member has the right to nominate themselves.
  3. Only the nominated candidate can un-nominate themselves.
  4. All nominations for Officer positions are due one (1) week before the Annual Meeting of the Members.
  5. If only one person is timely nominated to run for an office and accepts such nomination, they shall run unopposed.
  6. If no person is timely nominated to run for an office, nominations for that position may be made at the Annual Meeting of the Members, in person, before the vote. If nobody is nominated in this way, the incumbent may choose to continue in the position.eside
  7. In the event that there is an unfilled Officer position, the Board may appoint an interim Officer that shall serve until a replacement officer is properly elected.

Elections

  1. Elections for Officers shall take place at the Annual Meeting of the Members.
  2. Election of all Officer positions shall be by procedures in these bylaws for Voting. In the event of a tie for the position of Officer, any nominee for an Officer position who holds a Warden position shall be disqualified. If a tie persists after the elimination of the person nominated for an Officer position, who is a Warden, the selection shall be made by random lot from the tied nominees.
  3. If there is more than one (1) candidate for the position, the candidate who obtains the highest number votes from voting Members present shall be elected.

Resignations and Terminations

  1. Any Officer may resign at any time by written notice delivered to the Board.
  2. A resignation is effective when the notice is delivered unless the notice specifies a future date.
  3. Any Officer may be terminated in their role with or without cause by resolution passed by the affirmative vote of a majority of the Membership.
  4. Nominations for Members to run to replace the Officer who has resigned or been terminated shall open when the officeholder tenders their resignation and remain open for one (1) week.
  5. Members, at a Special Meeting of the Members, called for such purpose, shall elect the replacement among the candidates who have been nominated and accepted their nomination using the Voting procedures in these bylaws.
  6. The replacements term shall last until the next Annual Meeting of the Members.

Term

The term for each elected Officer shall be for a period of one (1) year and shall expire at the next Annual Meeting of the Members.

Committees

  1. Committees may be formed by the Membership at large at any time, provided:
    1. The committee shall exercise only that power delegated to it by the Board.
    2. The committee does not undertake any action that can jeopardize the legal status of the Corporation; and
    3. The committee does not undertake any action that can jeopardize the safety or security of the Membership of the Corporation.
  2. A Chairperson for the committee may be chosen from among the committee members.
  3. Officers and Directors may serve as committee chairpersons.
  4. Committees will be expected to provide updates on their activities to the Membership via reports at the weekly meetings, updates via the mailing list, or any other effective method that the committee deems appropriate.
  5. Meetings of committees may be held with notice provided to each committee member at least three (3) day prior thereto, at such time and place as shall from time-to-time be determined by the committee.
  6. The committees of the Corporation shall keep regular minutes and report these minutes to the Membership, the Officers, and the Board.

Books, Records, and Reports

Annual Report

The Corporation shall send an annual report to the Members of the Corporation not later than six (6) months after the close of each fiscal year of the Corporation. Such report shall include a balance sheet as of the close of the fiscal year of the Corporation and a revenue and disbursement statement for the year ending on such closing date. Such financial statements shall be prepared from and in accordance with the books of the Corporation, and in conformity with generally accepted accounting principles applied on a consistent basis.

Permanent Records

The Corporation shall keep current and correct records of the accounts, minutes of the meetings and proceedings, and Membership of the Corporation. Such records shall be kept at the registered office or the principal place of business of the Corporation. Any such records shall be in written form or in a form capable of being converted into written form.

Inspection of Corporate Records

Any person who is a Member of the Corporation shall have the right at any reasonable time and on written demand stating the purpose thereof, to examine and make copies from the relevant books and records of accounts, minutes, and records of the Corporation. Upon the written request of any Member, the Corporation shall mail such a Member a copy of the most recent balance sheet and revenue disbursement statement.

Fiscal Year

The fiscal year of the corporation shall be the period selected by the Board as the tax year of the Corporation for federal income tax purposes.

Corporate Seal

The Board may adopt, use, and modify a corporate seal. Failure to affix the seal to corporate documents shall not affect the validity of such documents.

Indemnification

  1. The Corporation shall indemnify each current Director, Officer and committees members and each former Director, Officer, committee member, and each person who may have served at the Corporations request as a Director or Officer of any other corporation, partnership, joint venture, trust or other enterprise (the Indemnitee) to the greatest extent permitted by the Ohio Nonprofit Corporation Law, with respect to any threatened, pending, or completed action, suit or proceeding, whether civil, criminal, administrative or investigative in nature, to which the Indemnitee is or was a party by reason of the fact that the Indemnitee is or was a Director or Officer of the Corporation, or by reason of the fact that the Indemnitee is or was serving at the Corporations request as aforesaid. Indemnification hereunder shall include all expenses including attorneys fees, judgments, fines and amounts paid in settlement, if such expenses were actually and reasonably incurred by the Indemnitee in connection with such action, suit or proceeding, provided that he or she acted in good faith and in a manner he or she reasonably believed to be in or not opposed to the best interests of the Corporation, and with respect to any criminal proceedings, if he or she had no reasonable cause to believe that their conduct was unlawful.
  2. Such expenses paid by the Corporation in advance of the final disposition of such action, suit or proceeding, promptly as they are incurred, but only upon receipt of a written agreement signed by or upon behalf of the Indemnitee to repay such amounts if it is ultimately determined that the Indemnitee by clear and convincing evidence, in a court with jurisdiction that the act or omission of such party was one undertaken with a deliberate intent to cause injury to the Corporation or was one undertaken with a reckless disregard for the best interests of the Corporation.
  3. In addition, the Corporation may indemnify or agree to indemnify any person who is or was a party to, or who is threatened to be made a party to any threatened, pending, or completed action or who is threatened to be made a party to any threatened, pending, or completed action, suit or proceeding, whether civil, criminal, administrative or investigative in nature, by reason of the fact that such person is or was an employee, agent or volunteer of the Corporation, or by reason of the fact that such person is or was serving at the request of the Corporation as an employee, agent or volunteer or any other corporation, partnership, joint venture, trust or other enterprise subject, however, to the limitations imposed by Ohio Nonprofit Corporation Law.
  4. The indemnification provided by this Section is not exclusive of and shall be in addition to any other rights to which the Indemnitee may be entitled. Such indemnification shall continue as to persons who have ceased to be, Officers, Directors, members of committees, employees, agents or volunteers, and shall inure to the benefit of the heirs, executors, and administrators of such persons.

Amendments

  1. These bylaws shall be amended by a two-thirds (2/3) vote of the Membership present at any Annual or Special Meeting provided a quorum is present and provided a copy of the proposed amendment(s) are provided to each Member with the agenda for the meeting, using the procedures stated in the Voting section of these bylaws.
  2. In order to be elegible for a vote of the Membership, proposed amendments to these bylaws require the endorsement of five (5) Members, submitted in writing to the Membership at least one (1) week in advance of the meeting at which they will be considered for adoption.

Conflict of Interest

  1. Any member of the Board who has a financial, personal, or official interest in, or conflict (or appearance of a conflict) with any matter pending before the Board, of such nature that prevents or may prevent that member from acting on the matter in an impartial manner will be dealt with in accordance with the provisions set forth in the Corporations Conflict of Interest Policy.
  2. Each year, each Director, Officer and Member shall sign a statement that such person has read, understands and will abide by the Corporations Conflict of Interest Policy. Each year, each such person shall also complete and sign a Conflict of Interest Disclosure Statement.

Dissolution

In the event of the dissolution of the Corporation by the surrender or forfeiture of the charter or otherwise, no distribution of assets is to be made to any Director, Officer, employee, or any person or individual. All property owned, managed, or operated by the Corporation shall be distributed for one or more exempt purposes within the meaning of Section 501(c)(3) of the IRS Code.

These Amended and Restated Bylaws were approved by a Vote of the Membership on July 14, 2020.