Outreach Committee Meeting - August 17th, 2022

Outreach Committee Meetings
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Meeting Info

Wednesday, August 17th · 7:30 – 8:30pm

Google Meet joining info

Video call link: https://meet.google.com/tkp-kgvm-tnw

Or dial: ‪(US) +1 631-709-2179‬ PIN: ‪684 168 825‬#

More phone numbers: https://tel.meet/tkp-kgvm-tnw?pin=[[1]]

Agenda - Old Business

• Tuesday Talks Updates
  • WE'RE ALMOST THERE FOLKS
    • September and October confirmed.
    • Who for November?
      • Possibly our buddies at Fab Ferments?
    • December is pretty busy
      • Do we want a speaker or just skip that month?
• MiC
  • Making signs for our friends at Wavepool!
    • 40 signs, affordable but sturdy
    • Vinyl on yard signs?
    • Can we do this?
  • We need tour guides, "crowd control", demo-ers
  • Suggest we move Saturday cleanup a week earlier
• Blink
  • *distant screaming*
  • WE ARE SO CLOSE!!!!!!
  • Wanna walk if we get in?
    • Please let Kostas know BEFORE TOMORROW NIGHT.
      • Even if we don't, we'll be doing a Hive13 field trip to support Jessica W.!
• Supplies
  • We're doing great, still need a black table cloth, extension cords, and rags.
  • Maaaaaaybe some coolers, mini fans, and cool stuff?

Agenda - New business

• Merch
  • HIVE IS REAL fall/winter order?
  • Do we want to do this?
    • One color, looking in to more extended sizing
    • Kostas P.: I would love to work with our friends at DIY Printing again, we want to support local makers as makers ourselves.
    • Kevin M. - can we get slightly higher quality base shirts this time? The fit on the last batch was very inconsistent between colors
• Hive13 1-2-3s
  • Working title lol
  • Making videos/guides for new members about housekeeping/procedure stuff
  • (if Kostas P. can edit the video fast they will show it now)
• Social Media
  • Memes, videos, concepts quick brainstorm session

Minutes

• Tuesday Talks
  • Nov - Fab Ferments, Kostas will reach out for availability
  • Dec ideas -
    • Secret santa/cookie exchange/holiday party
    • No tuesday talk (break)?
  • Jan - Contacting Arcade Legacy to come for a talk
• Made in Camp
  • Need tour guides, crowd control
  • Do we get hay bales or folding chairs? Hay might be more feasible
  • Who's manning tours in the Hive?
  • Kostas asking Chase about playing the tesla musical coil
  • John will go to St. Vincent/Goodwill to look for a supply for folding chairs
• Made in Camp--signs
  • One of the higher ups at wave pool asked us if we were able to create 40 signs
  • Corrugated plastic yard signs with vinyl graphics
  • Corrugated plastic yard signs with spray paint/stencils
  • Signs would be about ~$190
  • Should we set a date for making these signs?
    • Talk about setting a date at Needlecraft night and maybe make a prototype sign
  • Use big vinyl cutter for the numbers, cameo for the drawing and logos.
• Saturday Cleanup
  • Moving Saturday cleanup one weekend earlier as to not conflict with Made in Camp
• Blink
  • Our entry is very close to being done
  • If we don't get in, we should def still do a field trip to support the Hive members that are in the event already!
  • Tell Kostas if you want to walk in the Blink festivities
• Parades
  • What parades do you want to see the Hive in next year?
  • Pride again, for sure
• Materials
  • See list in agenda for more things that we need to look for
• Merch
  • Are we going forward with the Hive is Real design?
  • Do we want the Hive logo on the t-shirt?
  • Try keeping the screening the same price
• Trash procedure
  • Kostas made a trash procedure video
  • Jack will put this on the wiki page he is making
• Union Terminal
  • We should consider starting up our relationship with the Union Terminal again
  • Learn 2 Soldier
  • Reach out to the new leadership there to ask about doing maker events
• Social Media
  • Kostas is still looking for Content Creators:tm: to create new projects for our socials
  • More progress on the website would be appreciated

New To-Do List

• Kostas: reach out to Fab Ferments, ask Chase about playing the tesla musical coil, compile list for Blink participants
• John: go to St. Vincent/Goodwill to look for a supply of folding chairs (20 maximum chairs)
• Lisa: announce that Saturday Cleanup that has been moved the weekend before MiC
• Jack: incorporate Kostas' trash video onto the trash wiki page
• Everyone: what parades do you want to see the Hive attend next year?