Outreach Committee Meeting - October 20th, 2021

Outreach Committee Meetings
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Meeting Info

Wednesday, October 20 · 7:30 – 9:00pm

Google Meet joining info

Video call link: https://meet.google.com/tkp-kgvm-tnw

Or dial: ‪(US) +1 617-675-4444‬ PIN: ‪130 165 105 0696‬#

More phone numbers: https://tel.meet/tkp-kgvm-tnw?pin=1301651050696

Attendees

• John Clark
• Will Bauer
• Kostas
• Paul
• Marilyn Clark

Agenda - Old Business

Made in Camp Recap

How did it go? What went well? What could we do better?

What was attendance like?

• Kostas
  • Most didn't show up until about 4, since we were near the end of the round
  • 3 new members
  • We are a bit off the route
• Learn to Solder w/ Brad went well
• Light attendance, Dave V. was a bit disappointed in that.
• Sign on the door, and a person who answered the phone
• Next year:
  • We could try a bit more advertising ourselves around the event
  • Better signage? Talk to Wavepool about that
  • Maybe get some kind of promotional images.
  • Maybe something outside (Learn to solder station outside, utilize the loading dock, Will wants to 'Run the Poofer')

New Member Orientation

• Orientation Handout page exists now
• Create a QR code printout near the signin table that links to New Member Orientation

TODO:

• Continue to flesh out the orientation handout, fill in each sub-heading with the relevant info.
• Put it in a formatted document

Tour Guide Recruitment

• We have a bulleted list of tour topics on the New Member Orientation page
• I am assuming we still need to recruit tour guides, we consider making an announcement at a regular meeting.
  

2nd Tuesday Speakers

• Brad & his boss Ben did a talk.
• November speaker?
  • Jim mentioned on slack that Kate Cook has a speaker lined up for November 9th ( https://hive13.slack.com/archives/CCCQU96N5/p1634772914422500)
• Kostas:
  • Make Do in Pleasant Ridge, maybe have the owner to do a talk about her store & knitting & textile arts
  • Is this a compensated event for the speaker?
    • Paul: Historically this has been a volunteer event // unpaid.

TODO:

• Have a list of speakers somewhere? We should do it 2nd Tuesday Speaker Ideas

Social Media account update

• Kostas:
  • Taken over
    • Instagram
    • Facebook
    • Twitter
  • We have:
    • Youtube - a few ideas
      • 5 minute short, interview, area of expertise
    • Reddit
  • They need more content for the social media accounts.
• John Clark - Brads drone flythrough
  • Maybe we can ask him to do another flythrough?
  • Update the header image
    

Blog Post Planning

• TODO: Plan more blog posts
  • Ideas:
    • Kostas: Made in Camp recap
    • Will will ask Lisa: Needlecraft night
• TODO: We could use a Photo disclosure form to go w/ the social media
  • Find a boilerplate one online, include it as part of new-member sign on, put it on the list of things we probably should ask existing members to sign, like the updated liability waiver

Agenda - New business

T-Shirts

Gonna guess the 'task list' for this is going to look like:

1. Agree on a design
   • Solicit membership for designs.
   • Paul will make a post in #discussion asking for shirt ideas. Use Will's fantastic design as motivation.
2. Poll current membership for pre-orders // sizing
3. Find a manufacturer. Our AC Fund shirts were made by Aaron Kent at DIY Printing
4. Determine # of each size, and propose a vote to purchase the shirts
5. Order the shirts

• We should always have shirts on hand, if we run low on sizes we immediately order more
• Maybe use shirts as rewards:
  • You volunteered!
  • You did something awesome!
  • We could run contests
• AC shirts were about $8 / shirt
  • We could sell for $10 - $12
• Jim wants us to use the Outreach fund to create things like this.
• It is marketing. So even if we 'lose' money on the shirts, we can count it as a marketing expense.
• It looks good at events when we are all wearing Hive shirts. It was nice @ made in camp that we were all wearing Hive shirts.

TODO:

• Paul is going to make a post in the discussion channel asking for design ideas.
  • Set a deadline ideas.
• Hopefully review designs next Outreach meeting.

Signs

• Coy has offered to make signs for us at no charge. Actually he has been bugging us for months to let him do this.
  • He is in the process of making a better sign for the 3rd floor landing.
  • Possible sign for outside, street door. We need to re-verify approval from landlord.
  • Others?
• John Clark:
  • Coy has been pestering us about signs
  • We are going to put a more appropriate sign on the landing
  • Dave V. & John Clark want to confirm that a street level sign is ok.
  • Don't want to offend the landlord & other tenants.
• Kostas: Sign might be in the lease agreement?
• John Clark:
  • Lease is on the wiki, things were verbally agreed, but not in the lease
  • In the past he has followed through on verbal agreements
  • Finishing the bathroom still hasn't happened
  • Other signs?
    • List of donors for the AC fund
    • Better signage around the hive

Wall of Fail

Maybe look into bringing back the Wall of Fail, and maybe pair it with a Brag Shelf. A place where you could show off interesting failures and a close shelf where you could show your successes.