Warden Meetings/September 5th, 2018

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Warden Meetings
Previous Meeting: August 8th, 2018 Meeting Procedure

Meeting Time: 8:00 PM

Next Meeting: October 3rd, 2018

Ground Rules

  1. DO NOT GET BOGGED DOWN IN DETAILS.
    • This is to cover broad strokes, not explain minutæ to each other.
    • We don’t need to get everything figured out tonight.
    • This doesn’t need to take more than 90 minutes.
  2. Take notes on details for your area.
    • I can’t run the meeting and take notes.
    • Ryan can’t either.
    • Hopefully soon, we’ll have a decent sound system in the lounge and can record/transcribe later.
    • Send them to me and I’ll aggregate them into “minutes”.
  3. As we have more meetings, we’ll figure out how to better organize them.
    • I’ll try to get an agenda up on the wiki early and get an outline.
    • Suggestions to streamline the meeting welcome, just shoot me an e-mail.
  4. Stick to the topic at hand.
    • Probably what you want to cover is farther down on the agenda.
    • If I’m a little abrupt at steering us back on track, apologies in advance.

Agenda

  1. State of Each Ward
    1. This item will be likely to greatly change in the next few meetings.
    2. Things to cover
      • What isn’t working?
      • What is being fixed?
      • What could use improvement?
      • Remember, broad strokes
        • A list of each thing in a category suffices
        • This isn't the time to go into detail about how something's being fixed or what's wrong with it - just that it is broken or being fixed.
    3. CNC Machining
    4. Electronics
    5. Fab Lab
    6. Kitchen
    7. Lounge
    8. Metalworking
    9. Woodworking
  2. Update the Wiki
    • Don't be afraid to just dump info into the Wiki.
      • Greg and Ian keep an eye on the recently changed page list, and are more than happy to organize.
      • Seriously, it makes us happy. We like when people use the wiki. Organizing and wikifying is easy and cathartic for us.
    • Maintenance
      • What needs to be done every month during clean-up?
      • What needs to be done less frequently?
      • What consumables do we stock?
    • Certified users and trainers
      • This is the canonical source for now.
      • Active development on intweb for certification tracking is underway, and will hopefully be live soon. We want to only put correct data in it.
      • We need to get trainers to track who's been certified.
      • We need to have the ability make sure uncertified people aren’t using the equipment.
    • Equipment location and status
    • Wishlist Wrangling
      • It’s a dumping ground of “anything that could possibly be used by the Hive.”
      • Mark top candidates for purchase.
      • Remove anything we have already purchased or is not likely to ever be purchased.
      • If people still want something, they can always add it back.
  3. Ideas for Improvement
    • Incremental Improvement
      • For some things, a good answer now is worse than the best answer later. This is not one of those things.
      • Even if the way something is improved is only a temporary fix, it's still better than the mess.
        • Areas could languish in utter chaos due to no 'good' answer - we don't want that to happen.
        • Understand that someone could come by with a better answer and we end up re-doing the work. Try not to let this bother you.
        • Concurrently, don't do anything permanent (e.g. Drilling holes in the Hive) unless we're confident something is the right answer.
        • Use your head.
    • Bug Tracker
      1. Keep track of improvements and broken things
      2. As Greg brings it online, be on the lookout for things to be assigned to you.
      3. Will eventually be accessible from the Internet, as well as have an e-mail address that submits a new ticket.
    • Make the Hive presentable
      • When someone new walks in, what's his first impression?
    • Host More Events
      • Movie Nights/Game Nights
      • Consider hosting with and without potlucks and cleanup.
    • Training Classes and Warden Hours
      1. These are well under way.
      2. Any hangups?
    • Open House
      • Is October 13th/20th doable?
      • This will provide another opportunity to promote the space and show potentially interested parties what we offer.
      • This is the perfect night to come by Hive13 and get a feel for our community without expectation.
      • Pre-requisites for hosting Open House - this is worthy of discussion