Board Meeting - April 12th, 2017

Board Meetings
Previous: March 13th, 2017	Meeting Procedure	Next: May 31st, 2017

Agenda

• The new space move plans and timeline
• Physical "desk" space for leadership
• To-Do Spreadsheet review
• Do we need someone else as a backup to the bank accounts?
  • Progress
• Bylaw additions from way back
  • Code of Conduct, addenda, procedures, or other non-bylaws additions to establish official procedure
    • How do we want to proceed with this? Some things might make sense to happen first.
• Voting system
  • Progress
• Camera system
  • What does an upgrade look like in terms of cost and added capability?
• Laser minutes (are they still relevant/necessary)?
• Volunteer hours
• Makerfairs
  • Which should we think about doing?
  • Start planning with Will ahead of time!! (Now)
• Update on legal things
  • Jim met with someone from SCORE, let's talk about progress so far

Attendees

• Greg
• Elly
• Jim
• Dustin
• Nancy
• Lorin (remote)
• Brad (remote)
• Ian B. (remote)

Minutes

• We're going to start moving things in the space
  • Electrical work may filthify it
• Leadership desk space
  • Steve has donated a scanner
  • Put the desk somewhere in an open spot
  • Any leads? Nope.
  • Ian is going to stop in to a junk store
• To-do list
  • Is still a thing
  • Bug tracker
  • May happen later
• Backup to bank accounts
  • No one has approached Jim
  • Lorin volunteered
• Voting System
  • Not much different
  • LDAP Server is roughly running
  • Interface to members
• Camera System
  • Pending Steve showing back up
• Laser Minutes
  • We'll bring up a proposal to get rid of laser minutes
  • Greg says non-members should still pay minutes
  • Pass the hat, maybe, for members?
  • When we make the proposal, maybe a cap on free, procedure for non-members
  • Will be looking at who has the minutes
• Volunteer Hours
  • Elly does not have a count, because she's lazy.
  • Elly will be exploring the wiki, so everyone be thankful for revisioned filesystems
• Maker Faires
  • There was an e-mail sent
  • Earliest one upcoming
  • Chicago in ten days
    • Bay Area is same week as Building Values
    • DC, middle of June, two months or so to get ready
      • Fairly major one
      • Need to look at the application process
    • Detroit is end of July
    • Louisville is end of September
    • CMMF is October
    • New York is same week as Louisville, so no
    • ShittsburghPittsburgh is near CMMF
    • Lorin thinks DC is a realistic goal
    • We really need a trailer
      • Greg might have a vehicle to pull it
      • Might do a GoFundMe or something to get it
      • Maybe ask the Building Values if they can help
      • Bring it up to the membership to see if any can help
• SCORE
  • Jim met with them, said they were willing to help out on a continuing basis
    • Maybe a board meeting first to talk and observe
    • Next board meeting will be May 10th.
    • Get some questions
• Bylaw stuff and related
  • Spend more time thinking of the good and what we do well
    • More informal
    • Find out what people want to get out of the Hive
    • "What is our ethos" -- Lorin
    • A couple people will go around and have informal conversations and report back their findings
  • Mediation
    • The member in question has to be willing
    • Don't need an official policy
    • What we're doing seems to work well
  • Huge Code of Conduct discussion
• Classes
  • Work with Jim if money is an issue
  • We're going to put more information on the wiki about hosting a class.