Board Meeting - April 12th, 2017

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Board Meetings
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Hive13 Board Meeting April 12th, 2017

Agenda

  • The new space move plans and timeline
  • Physical "desk" space for leadership
  • To-Do Spreadsheet review
  • Do we need someone else as a backup to the bank accounts?
    • Progress
  • Bylaw additions from way back
    • Code of Conduct, addenda, procedures, or other non-bylaws additions to establish official procedure
      • How do we want to proceed with this? Some things might make sense to happen first.
  • Voting system
    • Progress
  • Camera system
    • What does an upgrade look like in terms of cost and added capability?
  • Laser minutes (are they still relevant/necessary)?
  • Volunteer hours
  • Makerfairs
    • Which should we think about doing?
    • Start planning with Will ahead of time!! (Now)
  • Update on legal things
    • Jim met with someone from SCORE, let's talk about progress so far

Attendees

  • Greg
  • Elly
  • Jim
  • Dustin
  • Nancy
  • Lorin (remote)
  • Brad (remote)
  • Ian B. (remote)

Minutes

  • We're going to start moving things in the space
    • Electrical work may filthify it
  • Leadership desk space
    • Steve has donated a scanner
    • Put the desk somewhere in an open spot
    • Any leads? Nope.
    • Ian is going to stop in to a junk store
  • To-do list
    • Is still a thing
    • Bug tracker
    • May happen later
  • Backup to bank accounts
    • No one has approached Jim
    • Lorin volunteered
  • Voting System
    • Not much different
    • LDAP Server is roughly running
    • Interface to members
  • Camera System
    • Pending Steve showing back up
  • Laser Minutes
    • We'll bring up a proposal to get rid of laser minutes
    • Greg says non-members should still pay minutes
    • Pass the hat, maybe, for members?
    • When we make the proposal, maybe a cap on free, procedure for non-members
    • Will be looking at who has the minutes
  • Volunteer Hours
    • Elly does not have a count, because she's lazy.
    • Elly will be exploring the wiki, so everyone be thankful for revisioned filesystems
  • Maker Faires
    • There was an e-mail sent
    • Earliest one upcoming
    • Chicago in ten days
      • Bay Area is same week as Building Values
      • DC, middle of June, two months or so to get ready
        • Fairly major one
        • Need to look at the application process
      • Detroit is end of July
      • Louisville is end of September
      • CMMF is October
      • New York is same week as Louisville, so no
      • ShittsburghPittsburgh is near CMMF
      • Lorin thinks DC is a realistic goal
      • We really need a trailer
        • Greg might have a vehicle to pull it
        • Might do a GoFundMe or something to get it
        • Maybe ask the Building Values if they can help
        • Bring it up to the membership to see if any can help
  • SCORE
    • Jim met with them, said they were willing to help out on a continuing basis
      • Maybe a board meeting first to talk and observe
      • Next board meeting will be May 10th.
      • Get some questions
  • Bylaw stuff and related
    • Spend more time thinking of the good and what we do well
      • More informal
      • Find out what people want to get out of the Hive
      • "What is our ethos" -- Lorin
      • A couple people will go around and have informal conversations and report back their findings
    • Mediation
      • The member in question has to be willing
      • Don't need an official policy
      • What we're doing seems to work well
    • Huge Code of Conduct discussion
  • Classes
    • Work with Jim if money is an issue
    • We're going to put more information on the wiki about hosting a class.