Board Meeting - August 8th, 2016

Board Meetings
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Hive13 Board Meeting August 8th, 2016

Agenda

Old Business

• Purgatory
• Finance
  • Pending Applications
• Hive expansion
  • Jim is that the same lease? Can we proceed?
• Personal items in Hive

New Business

• Officer transitions
• Warden addendum updates - Greg
• Yearly business for the future (Things to discuss this year, goals for this year)
  • Leadership style
    • Focusing on the people
  • Do not get burned out
    • Take steps to prevent that
    • Communicate, take a step back, stay effective for longer
    • Leadership is a support network
  • Solidifying things:
    • Family memberships
    • Membership process for joining - keep it consistent
    • Disciplinary stuff
  • New member recruitment
    • Member retention - what does that mean to us?
    • Analytics
  • Spending money
    • Lose some of the penny pinching ideals from the beginning of the Hive
    • Open finances
  • Community involvement
    • Why it's important
    • How to improve
    • How to get support from volunteers
    • What do we want our presence to look like?
  • Positivity

Attendees

• Greg
• Jim D
• Dustin
• Kyle
• Kevin
• Ian B
• Jon
• Elly
• Tiffany
• Ryan

Minutes

• CFO Update - Jim Dallam
  • 26,460 in the bank
  • Monthly reports are available in the leadership finance share.

• Old Business
  • Discussion of new applicants
    • Will - New applicant with previous hackspace board experience. Approved.
    • Newguy McNewerson - Elly had a picture, but no application or name.
    • Ryan to Contact Faith
  • Hive expansion
    • There was further discussion of an unacceptable litigation cost clause in the lease. Jim will contact Garden Street to see if this can be removed.
  • Personal items in Hive
    • Personal member storage outside of storage areas is reaching critical levels. This is making it difficult for people to work in the space.
    • Official saturday cleanup will remove further personal items.

• New Business
  • Officer transitions
    • Former officers provided general advice to their replacements.
  • Greg is interested in creating new warden positions
    • education warden - one person to coordinate class scheduling
    • head warden - coordinate wardens
    • Will we replace some warden positions with these new positions?
    • Greg will finalize his plan, then post to the leadership list
  • Ry would appreciate assistance conducting a membership audit.
    • Ry, Ian, and Elly will meet separately to perform this analysis.
    • Centralize member photos and create rules around publication of photos.
  • Yearly business for the future (Things to discuss this year, goals for this year)
    • Leadership style
      • Elly intends to focus on community and communicaiton of the culture.
      • Focusing on the people
    • Do not get burned out
      • Take steps to prevent that
      • Communicate, take a step back, stay effective for longer
      • Leadership is a support network
    • Solidifying things:
      • Family memberships
        • We need to codify this policy, and add it to the membership addendum.
        • Membership process for joining - keep it consistent
        • Disciplinary stuff
          • Need to create procedures around resolving conflicts and antisocial behavior at the hive.
    • New member recruitment
    • Need to codify profit sharing on hive classes
    • Member retention - what does that mean to us?
      • What are we doing to attract members?
    • Analytics - How long do people tend to stay at the hive?
  • Spending money
    • Lose some of the penny pinching ideals from the beginning of the Hive
      • Better tools attract new members.
      • Open finances will be necessary to avoid overspending.
  • Community involvement
    • Why it's important
    • How to improve
    • How to get support from volunteers
    • What do we want our presence to look like?
      • How much effort do we want to spend on outreach vs internal improvements.
  • Positivity
    • Be careful of disparaging comments made in jest. They tend to harsh the Hive buzz over time.

• Action Items
  • Ry, Ian, Elly - Membership Audit - 8/17 - 7:30
  • All - Consider these points and have plans with possible dates for the next board meeting.
  • Greg - to deliver warden proposal to leadership by next monday 8/15.
  • Jim, Ian, and Jon - to work on open finances, starting after this meeting.
  • Jon - to offer basic classes every other month.
  • Ian - Will begin setting up a central LDAP server, targeting operation before next board meeting.
  • Next board meeting will be 9/12