Board Meeting - August 9th, 2021
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Previous: July 12th, 2021 | Meeting Procedure | Next: September 13th, 2021 |
Time: 7:30 PM
Place: In Person and Google Meet Telecom
To join the video meeting, click this link: https://meet.google.com/bdr-rjhv-cbk
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Agenda
Masking Policy Statement
Need to put a policy together ahead of it needing to be enacted. Leadership discussion: https://hive13.slack.com/archives/GC7QRK4TW/p1627481319182900
- Discuss our Covid risk https://www.microcovid.org
Procedure / Clarification / Misc Wiki
- Officer roles vary some on different areas of the wiki; ie: President description here and Here Note: Bylaws supersede wiki. Therefore the other descriptions are obsolete or in error.
- Member voting procedure - is this written anywhere? - A: bylaws.
Outreach Committee
- Board action to implement an outreach committee
- New/Prospective Member Contact Response, Tours, Sign Up, Orientation
- Support and Publicity/Social Media postings for activities
- Community involvement response - Learn to Solder, Open House -
- Example: Do we want to be part of Made In Camp tour Saturday, October 9th from 12-4pm? Or to support Camp Washington Business Association?
- The chairperson of this committee shall appoint its members, schedule periodic meetings of this committee, and make activity reports to the Board of Directors and the membership
Technology Committee
- Board action to implement a standing technology committee
- This committee is responsible for the direction and implementation of Hive13 technical goals under the supervision and delegation of the CTO
- Whoever is serving as CTO shall be the chairperson of this committee
- The chairperson of this committee shall appoint its members, schedule periodic meetings of this committee, and make activity reports to the Board of Directors and the membership
Finance Committee
- Board action to implement a standing operations committee
- This committee is responsible for Hive13 operations under the supervision and delegation of the Treasurer
- Whoever is serving as Treasurer shall be the chairperson of this committee
- The chairperson of this committee shall appoint its members, schedule periodic meetings of this committee, and make activity reports to the Board of Directors and the membership
Operations Committee
- Board action to implement a standing operations committee
- This committee is responsible for Hive13 operations under the supervision and delegation of the COO
- Whoever is serving as COO shall be the chairperson of this committee
- The chairperson of this committee shall appoint its members, schedule periodic meetings of this committee, and make activity reports to the Board of Directors and the membership
Minutes
start-time: 7:30pm end-time: 8:49pm
Masknig policy
- life comes with risk
- what is going to change after this conversation?
- should post this information on microcovid
- attendence caps?
- everyone signs in
- putting date on "mask required signs"
- like an effective as of <DATE>
Procedure / Clarification / Misc Wiki
- bylaws superseed Wiki
Committees
- Finance
- will use finance channel in slack
- mention here if you want to be involved
- first mission is to get input from leadership
- issues in presenting financial data for decision making
- what do the leadership want to see and how do they want to see it?
- format 1 == what we show on open finance website, dated
- format 2 == i/we/hive13 does an annual report,
- format 3 == short, word paragraph style like Jim wrote for this meeting in slack
- will report at next board meeting
- Outreach Committee
- Tara leading (?)
- Made in Camp on the 9th of October
- Chance for use to be open house and have people come through and be known
- should discuss with wardens to have a "project" going when people walk around
- Chance for use to be open house and have people come through and be known
- Technology Committee
- CTO needs to be able to delegate things but in a way that is not him giving keys to the castle
- also creates a CTO leadership pipline
- Operations Committee
- John is still hashing this out
Board vote in favor of forming Committees
- all in favor
How we communicate should be a topic of conversation that we speak about at a future meetings
We need to do some "up to speed" orientation for the new members of leadership