Board Meeting - August 9th, 2021

Board Meetings
Previous: July 12th, 2021	Meeting Procedure	Next: September 13th, 2021

Time: 7:30 PM
Place: In Person and Google Meet Telecom
To join the video meeting, click this link: https://meet.google.com/bdr-rjhv-cbk
Otherwise, to join by phone, dial +1 302-751-5581 and enter this PIN: 260 934 004#
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Agenda

Masking Policy Statement

Need to put a policy together ahead of it needing to be enacted. Leadership discussion: https://hive13.slack.com/archives/GC7QRK4TW/p1627481319182900

• Discuss our Covid risk https://www.microcovid.org

Procedure / Clarification / Misc Wiki

• Officer roles vary some on different areas of the wiki; ie: President description here and Here Note: Bylaws supersede wiki. Therefore the other descriptions are obsolete or in error.
• Member voting procedure - is this written anywhere? - A: bylaws.

Outreach Committee

• Board action to implement an outreach committee
• New/Prospective Member Contact Response, Tours, Sign Up, Orientation
• Support and Publicity/Social Media postings for activities
• Community involvement response - Learn to Solder, Open House -
  • Example: Do we want to be part of Made In Camp tour Saturday, October 9th from 12-4pm? Or to support Camp Washington Business Association?
• The chairperson of this committee shall appoint its members, schedule periodic meetings of this committee, and make activity reports to the Board of Directors and the membership

Technology Committee

• Board action to implement a standing technology committee
• This committee is responsible for the direction and implementation of Hive13 technical goals under the supervision and delegation of the CTO
• Whoever is serving as CTO shall be the chairperson of this committee
• The chairperson of this committee shall appoint its members, schedule periodic meetings of this committee, and make activity reports to the Board of Directors and the membership

Finance Committee

• Board action to implement a standing operations committee
• This committee is responsible for Hive13 operations under the supervision and delegation of the Treasurer
• Whoever is serving as Treasurer shall be the chairperson of this committee
• The chairperson of this committee shall appoint its members, schedule periodic meetings of this committee, and make activity reports to the Board of Directors and the membership

Operations Committee

• Board action to implement a standing operations committee
• This committee is responsible for Hive13 operations under the supervision and delegation of the COO
• Whoever is serving as COO shall be the chairperson of this committee
• The chairperson of this committee shall appoint its members, schedule periodic meetings of this committee, and make activity reports to the Board of Directors and the membership

Minutes

start-time: 7:30pm end-time: 8:49pm

Masknig policy

• life comes with risk
• what is going to change after this conversation?
• should post this information on microcovid
• attendence caps?
• everyone signs in
• putting date on "mask required signs"
  • like an effective as of <DATE>

Procedure / Clarification / Misc Wiki

• bylaws superseed Wiki

Committees

• Finance
  • will use finance channel in slack
  • mention here if you want to be involved
  • first mission is to get input from leadership
    • issues in presenting financial data for decision making
    • what do the leadership want to see and how do they want to see it?
    • format 1 == what we show on open finance website, dated
    • format 2 == i/we/hive13 does an annual report,
    • format 3 == short, word paragraph style like Jim wrote for this meeting in slack
  • will report at next board meeting

• Outreach Committee
  • Tara leading (?)
  • Made in Camp on the 9th of October
    • Chance for use to be open house and have people come through and be known
      • should discuss with wardens to have a "project" going when people walk around

• Technology Committee
  • CTO needs to be able to delegate things but in a way that is not him giving keys to the castle
  • also creates a CTO leadership pipline

• Operations Committee
  • John is still hashing this out

Board vote in favor of forming Committees

• all in favor

How we communicate should be a topic of conversation that we speak about at a future meetings

We need to do some "up to speed" orientation for the new members of leadership