Board Meeting - August 9th, 2021

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Board Meetings
Previous: July 12th, 2021 Meeting Procedure Next: September 13th, 2021

Time: 7:30 PM
Place: In Person and Google Meet Telecom
To join the video meeting, click this link: https://meet.google.com/bdr-rjhv-cbk
Otherwise, to join by phone, dial +1 302-751-5581 and enter this PIN: 260 934 004#
To view more phone numbers, click this link: https://tel.meet/bdr-rjhv-cbk?hs=5

Agenda

Masking Policy Statement

Need to put a policy together ahead of it needing to be enacted. Leadership discussion: https://hive13.slack.com/archives/GC7QRK4TW/p1627481319182900

Procedure / Clarification / Misc Wiki

  • Officer roles vary some on different areas of the wiki; ie: President description here and Here Note: Bylaws supersede wiki. Therefore the other descriptions are obsolete or in error.
  • Member voting procedure - is this written anywhere? - A: bylaws.

Outreach Committee

  • Board action to implement an outreach committee
  • New/Prospective Member Contact Response, Tours, Sign Up, Orientation
  • Support and Publicity/Social Media postings for activities
  • Community involvement response - Learn to Solder, Open House -
    • Example: Do we want to be part of Made In Camp tour Saturday, October 9th from 12-4pm? Or to support Camp Washington Business Association?
  • The chairperson of this committee shall appoint its members, schedule periodic meetings of this committee, and make activity reports to the Board of Directors and the membership


Technology Committee

  • Board action to implement a standing technology committee
  • This committee is responsible for the direction and implementation of Hive13 technical goals under the supervision and delegation of the CTO
  • Whoever is serving as CTO shall be the chairperson of this committee
  • The chairperson of this committee shall appoint its members, schedule periodic meetings of this committee, and make activity reports to the Board of Directors and the membership

Finance Committee

  • Board action to implement a standing operations committee
  • This committee is responsible for Hive13 operations under the supervision and delegation of the Treasurer
  • Whoever is serving as Treasurer shall be the chairperson of this committee
  • The chairperson of this committee shall appoint its members, schedule periodic meetings of this committee, and make activity reports to the Board of Directors and the membership

Operations Committee

  • Board action to implement a standing operations committee
  • This committee is responsible for Hive13 operations under the supervision and delegation of the COO
  • Whoever is serving as COO shall be the chairperson of this committee
  • The chairperson of this committee shall appoint its members, schedule periodic meetings of this committee, and make activity reports to the Board of Directors and the membership

Minutes

start-time: 7:30pm end-time: 8:49pm

Masknig policy

  • life comes with risk
  • what is going to change after this conversation?
  • should post this information on microcovid
  • attendence caps?
  • everyone signs in
  • putting date on "mask required signs"
    • like an effective as of <DATE>

Procedure / Clarification / Misc Wiki

  • bylaws superseed Wiki

Committees

  • Finance
    • will use finance channel in slack
    • mention here if you want to be involved
    • first mission is to get input from leadership
      • issues in presenting financial data for decision making
      • what do the leadership want to see and how do they want to see it?
      • format 1 == what we show on open finance website, dated
      • format 2 == i/we/hive13 does an annual report,
      • format 3 == short, word paragraph style like Jim wrote for this meeting in slack
    • will report at next board meeting
  • Outreach Committee
    • Tara leading (?)
    • Made in Camp on the 9th of October
      • Chance for use to be open house and have people come through and be known
        • should discuss with wardens to have a "project" going when people walk around
  • Technology Committee
    • CTO needs to be able to delegate things but in a way that is not him giving keys to the castle
    • also creates a CTO leadership pipline
  • Operations Committee
    • John is still hashing this out

Board vote in favor of forming Committees

  • all in favor

How we communicate should be a topic of conversation that we speak about at a future meetings

We need to do some "up to speed" orientation for the new members of leadership


Attendance