Board Meeting - December 13th, 2021

Board Meetings
Previous: November 8th, 2021	Meeting Procedure	Next: January 10th, 2022

Time: 7:30 PM
Place: In Person and Google Meet Telecom
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Agenda

Finance

• November financials are done and posted on the Open Finance site. We are at another new high, 147 members, and all is good.
• As membership has increased during 2021, our "Monthly Net" has increased allowing us to afford the recent member votes.
• If membership levels hold we can anticipate to budget $2k to $2.3k per month ($24k to $27.6k for the year) for "Discretionary Purposes" into next year.
• The Finance Committee and Leadership is encouraged to lead membership to create a "Strategic Plan" for such spending into the coming year.

Updating Bylaws

• A committee is needed
• The annual meeting seems a long way off but we should get this started before too many more months.

Committee Status Updates

Finance

• JimD is deep into building the QuickBooksPlusOnline structure to match for the legacy 2020 and 2021 financials. It is a complicated long slog with some progress and setbacks.
• It remains a committed goal (as a mostly solo task so far) that is not (yet) ready to publish.

Outreach

• Adding membership to Outreach Committee authority
  • Dave Velzey can't do it all. (PLEASE stop this "only X person does Y" stuff... it's super demeaning and derogatory to all the people who want and try to help.)
  • John Clark has started doing a little of it.

Technology

• Met on December 11th (out of cycle due to holidays). Next meeting is back at regularly scheduled date of January 29th.
• Renewed Microsoft donation of Azure credit.
• Will be creating an outreach group on G Suite to handle contact to all members of outreach committee. Pending action at this meeting (see above) and meeting of the outreach committee on 12/15, the membership@hive13.org alias will move to that group.

Operations

• Not strictly Operations but paperwork is not getting dealt with.
  • Traditionally whose responsibility is it?
  • And who can actually do it?
• MRO budget will need to be renewed in January

Kitchen

• Henceforth Itty Bitty Kitchen Committee or IBKC.
• Will be resuming action in Jan 2021 2022 because holidays.

Other issues

• Strategic planning

• Current policy regarding selling assets to leadership members
  • What is it?
  • Does everyone in leadership understand it?
  • Does it make sense?

Minutes

start time: 7:30pm

end time:

Attendees: Kayla L, Heath B, John C, Chris D, Kostas P, Dax, Dave V, Dave S, Kate C

Finance

• we now have 147 members
• we think it's a good idea to come up with a plan on how to spend this discretionary money
  • priority plan on what we want to spend and where
• would be nice if member votes fit in some sort of plan
  • $XYZ dollars can be spent on member votes in a month
• Need to consider _all the elements_ for this, i.e. *all* the places we want to spend money
• Do we want to create an endowment?
  • look for a message in slack or on the mailing list for a written out thought on this
  • Chris D & Dave S will discuss the creation of a potential committee post meeting
• Chris D to talk to Valerie (sp?) to discuss forming strategic plans for community development and what are the next steps.

• we should be figuring out how to reach out to people who aren't members and figure out what they'd want in a maker space
• discussing the sliding scale membership
  • should we make a "focus group" or small team with people in finance/outreach to do this?
  • should we rather just create an accessibility group?

Discussing a yearly meeting to discuss the future of the Hive

• plan for the future
• as much about spending money and building out the rest of the space as it is about what we are doing **in that space**
• basically a Hive13 town hall

Outreach

• who should be able to sign up new members
  • Kostas should be the first person we (the board) should allow that
  • Kostas has now been authorized to sign up new members
• membership pipeline --> getting new people who are interested in Hive13
  • making sure that once someone shows interest to walk them through it
  • do we want to redirect the membership email address to go to the outreach group?
  • we need a "membership pipeline workflow"
• calendar for outreach committee

Technology

• Next meeting we're going to start looking at and discussing options available to us for replacements for Intweb

Operations

• Paperwork should be a consideration for intweb replacement.
  • document management
  • booting this to the next technology meeting

Kitchen

• Next meeting on Jan. 22 @ 1:30pm

Wardens

• Couple areas becoming full blown wardens
  • Photography
  • Ham Radio
• MRO budget will need to be renewed -- John to follow up with Jim

Action Items

• Kostas added to leadership group
  • and slack leadership group
  • membership pipeline stuff will be discussed
• Chris D to talk with Valerie about Strategic Planning
  • should consider a small team to strategize strategic planning
• Begin Intweb replacement discussion and research