Board Meeting - February 13th, 2017

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Board Meetings
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Hive13 Board Meeting February 13th, 2017

Agenda

  • The new space access status
    • Greg is working on a better access system
    • This has been designed to also be usable for certified tool access
  • Physical "desk" space for leadership
    • What do we need?
    • What would cost money?
  • Reevaluate goals for the remaining term
  • To-Do Spreadsheet review
    • What works, what doesn't?
    • Start using this again :)
  • Bylaw additions
    • Good time to piggyback with Dave B's proposals and have a lawyer look at things together
  • Voting system
    • Would be nice to get going sooner (prioritize this)
    • What can I (Elly) do to help? (Either with this project, or to take something off someone's plate so they can focus on that)

Attendees

  • Greg
  • Tim
  • Nancy
  • Lorin
  • Elly
  • Dustin
  • Mike
  • Will
  • Andrew
  • Ian

Minutes

  • The new space access status
    • Greg is working on a better access system
      • Code should be about done
      • Replacing the other reader so it has the same software
      • Duc{t,k} tape it to the door temporarily
    • This has been designed to also be usable for certified tool access
  • Physical "desk" space for leadership
    • What do we need?
      • Document Scanner
      • Desk/table
      • Waivers
      • Firesafe box/locking cabinet
      • Stock of waivers and member forms
      • Member onboarding things
      • RFID Cards
    • What would cost money?
    • We could go paperless totally, and have a kiosk
      • This would eliminate the need for more physical things/paper
      • This requires more work to get going, but a great future idea
  • Warden email/contact info
    • Don't want to put contact info on the internet
    • A solution would be to put a form on the wiki/webpage that would enable people to submit things directly to wardens
  • To-Do Spreadsheet review
  • Do we need someone else as a backup to the bank accounts?
    • Ask Jim about if anyone else has access to it?
    • Who would that be?
    • Should we have a non-profit card - dash.io
    • Ask PNC about options (they do this for their busniess, so they know what they're talking about)
  • Bylaw additions from wayyy back
    • Score mentor program
    • Ask local non-profits how they deal with the legal stuffs
      • CAC
    • Have some open forums over the next few weeks
    • Code of conduct moving forward
    • Good time to piggyback with Dave B's proposals and have a lawyer look at things together
  • Voting system
    • Would be nice to get going sooner (prioritize this)
    • What can I (Elly) do to help? (Either with this project, or to take something off someone's plate so they can focus on that)
      • Projects are dependent on each other
      • Progress is being made
  • Camera system
    • Might need to get a whole new system, because current system might not be able to handle more cameras
    • Should people have access to more of the cameras publicly?
  • Reevaluate goals for the remaining term
    • What works, what doesn't?
    • Voting system working before elections
    • Continue to actively impart culture things
    • Bylaw changes from wayyy back
    • Keep using the to-do spreadsheet or something like that
  • What should/can we do about problem members?
    • We are spending so much more time dealing with problem members, instead of supporting excellent members