Board Meeting - January 14th, 2019

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Board Meetings
Previous: December 10th, 2018 Meeting Procedure Next: February 11th, 2019

Agenda

  • Open Finance Website updates
  • Membership Status
    • Adding a "Who Signed You Up" field to the application.
  • Warden positions to fill
    • Metal - Open
  • Buzzkill
  • Open House
    • Start planning.
    • Target April for the next one.
    • Put any thoughts in the Open House 2018 page.
  • Newsletter
    • Apparently there is interest again
    • Article Topics
  • Slack
    • Some people think we need fewer channels
    • Buzzkill integration
    • Invite all members
  • Processes and Procedures
    • What can we improve
    • What is tripping us up?
    • More formal maintenance procedures
  • Re-invigorating Hive Culture
    • Attracting new members and Engaging Members as they Join
      • Attracting New Members - Increase External Visibility and Creating a more inviting space.
      • Increased External Visibility
      • More Active FB presence is good.
      • Meetup is drawing in additional people
      • Classes hosted through Meetup are bringing in people external to Membership
      • Limited metrics collected at this time
      • Having class payment through Meetup would assist in class signups.
      • A sample questionnaire has been created for first timers to help with metics.
      • Tuesday Talks are also good. Need to work on getting a queue of people to talk to reduce the burden of lining people up.
    • More Inviting Space
      • We've come a long way from Summer. I saw a picture from early summer, and it looked like a dump compared to now.
      • Schedule a beautification day?
      • Focusing effort to certain areas likely more effective.
      • Suggestions for areas to improve.
    • Lounge
      • paint walls
      • new carpet
      • non-gross furniture
    • Work area
      • move things away from windows (maximize natural light!)
      • get rid of exterior plexi (need to fix windows)
    • Color!!
    • Clear area around coat rack — make sure there is space for purses/bags
    • Bathroom
      • covered trash can
      • plants in window
  • Engaging New Members
    • Welcome Packet
    • Make invitations to Slack part of member acceptance.
    • Increased number of group build/repairs
    • Consistently schedule Saturday cleanups - incorporate the build groups into the cleanups
    • Regularly scheduled Certification classes
    • Work with new members to create new meetup events
    • Reduce barriers for members to do things
      • i.e. updating the wiki - Having a WYSIWYG editor
    • Create a list of projects an what is needed for them, and publicize the need.
      • Official Motto: You are better than no one.
  • Projects that are in progress - Decide priority, define needs.
    • Update Projects pages and decide on which one to keep.
    • Lounge completion
      • Painting
      • Carpet
      • Audio
      • Computer Setup
    • Small Laser setup
    • Shapoko
    • Laser Maintenance schedule/plan
    • CNC Router Rewiring
    • Metal Mill Replacement
    • Metal Shop
      • DIY Metal Brake
      • Incoming Sheetmetal Breaks
      • Sandblaster
      • Relocate Storage
      • Convert to general hot/dirty room?
    • Mobile Table Build
    • Seal windows
    • Miter Saw Bench

Minutes

  • Warden positions to fill
    • We need to recruit Wardens in general to build interest and a queue of potential wardens. Better to have than to have not.
      • Make Open positions a topic of Tuesday meetings and a posting on the Google Group / News Letter.
      • Open Positions Metal/Welding, Fablab.
      • Encourage participation in clean up Saturdays as learning opportunities.
  • Buzzkill
    • Buzzkill operational again and now feeds postings to #buzzkill on Slack.
    • Work under way to submit tickets via Slack.
  • Open House
    • Start planning. Slack channel coming.
    • Target April 13 for Spring 2019 Open house.
  • Newsletter
    • During the Wardens meeting, the newsletter was revived as a subject of interest.
    • Target - Once monthly blast to the membership, with opt out privileges.
    • To consist of bulleted text instead of articles
    • Topics: Openhouse, Tuesday Talks, Clean up Saturdays, Classes, Events, Open/Completed Projects.
  • Slack
    • Some people think we need fewer channels. Conclusion, Add an Open house channel. Learn to turn down notification frequency and un-follow.
    • Buzzkill is integrated into Slack.
    • Invite all members; post on Mailing List warning about this.
    • Slack invite will be a part of on-boarding new members.
  • Processes and Procedures
    • What can we improve
      • Start a web-page for Tuesday talk subjects. - Subjects, Interests, Contacts,
      • Wiki is a good tool, but some visible one-page paper procedures and or signs are also needed.
        • Examples: How to apply for membership, a storage box or vertical slot, basic operation of the CNC, Laser, Mill, Lathe...
        • Also put in binder by admin computer in Lounge.
        • While the paper can go out of date, if we make review of signs a part of Saturday Cleanup and or Wardens Work Day they can be updated.
    • What is tripping us up?
      • Updates to wiki
      • WISIWIG editor for wiki was down. Ian was unaware of the problem and fixed it as of later this evening.
      • Ongoing maintenance of wiki and one-page procedures can be a Warden task. Schedule monthly Warden Work Days where a team updates wiki pages. This is a good time to encourage would be wardens to participate.
    • More formal maintenance procedures for all machines in the Wiki.
    • Saturday clean up check lists.
  • Re-invigorating Hive Culture
    • Attracting new members and Engaging Members as they Join
      • Increased External Visibility - FB, Meetup
      • Classes hosted through Meetup are bringing in people external to Membership
      • Post a signup sheet near certification machines for people to leave contact info on interest to get certified. Mill, Lathe, Welding, CNC, Laser, Training for Table saw. Create more How to Classes - Reduce barriers for some one to get started and do something.  
      • Class payments are moving to Meetup.
      • A sample questionnaire has been created for first timers to help with metrics.
      • Tuesday Talks are also good. Need to work on getting a queue of people to talk to reduce the burden of lining people up.
    • More Inviting Space
      • We've come a long way from Summer. I saw a picture from early summer, and it looked like a dump compared to now.
    • Lounge
      • paint walls. 2 out of 4 have been recently painted. Need to get good advice on color selections and make this a standard.
      • new carpet is coming. We need to deodorize the lounge.
      • non-gross furniture. We need to put out the call for replacement donations.
    • Work area
      • move things away from windows (maximize natural light!) get rid of exterior plexi (need to fix windows)
      • Much of this will need to wait for spring and maintenance of windows before removing plastic. Also have concerns over sight lines into Hive13 from street to avoid opportunistic break and enter thefts.
      • Potentially add counter along east window wall.
    • Color!! - Need good advice on Color scheme for decoration. Black and Yellow Hive13 logo colors are not great wall colors for decoration.
    • Clear area around coat rack — make sure there is space for purses/bags. Keep it clear. Remove stuff from top of rack.
    • Create Merch area? Create Bulletin board for cross advert to other groups like an end cap at the end of kitchen island.
    • Bathroom
      • Keep it from looking like a skeezy filling station restroom.
      • Clean it up.
      • covered trash can
      • plants in window - Previous attempts to grow plants in bathroom resulted in dead plants. No plant murdering. - Plastic only.
      • Window boxes require frequent attention and maintenance.
      • Conclusion, strive for low maintenance decorations.

To Do Summary

  • Ian - Late Payment Reminder E-mails
  • Greg - "Who Signed You Up" field to the application
  • Greg - Open House Slack channel and Wiki Page
  • Will - check for conflicts for Open House date
  • Will - Mailing List notice for Slack
  • Will is licensed to 'inactivate' projects older than 1 year. Contact poster for more recent projects.
  • Ian/Will - Invite all Members to Slack
  • Greg - Slack invite to intweb for new members
  • Greg/Will - Clean Up Saturday is 2/16/19
  • Task day for Hive13 Layout and Project organization January 26th.
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