Board Meeting - May 10th, 2021

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  • Time: 7:30 PM

Place: Google Meet Telecom To join the video meeting, click this link: https://meet.google.com/bdr-rjhv-cbk Otherwise, to join by phone, dial +1 302-751-5581 and enter this PIN: 260 934 004# To view more phone numbers, click this link: https://tel.meet/bdr-rjhv-cbk?hs=5


Board Meetings
Previous: April 12th, 2021 Meeting Procedure Next: Latest Meeting
Candidate: Board Meeting - June 14th, 2021

Time: 7:30 PM
Place: Google Meet Telecom
To join the video meeting, click this link: https://meet.google.com/bdr-rjhv-cbk
Otherwise, to join by phone, dial +1 302-751-5581 and enter this PIN: 260 934 004#
To view more phone numbers, click this link: https://tel.meet/bdr-rjhv-cbk?hs=5

Agenda

  • Brief update on finances
  • AC Fundraising Status
    • Is any left over?
    • And how do we handle that?
  • AC installation status
    • Electrical prep work done
    • Elevator door/partition
    • Something to block air from the back of the Dungeon
  • Discussion of priorities and budget for build out projects.
    • Kitchen, bathrooms, spray booth, airline plumbing, and many others.
    • Second bathroom status.
    • We need a start at a budget
  • Member Communications
    • Not all members on Mailing list and or SLACK -
    • Send invite to visit, tour, instructions on entry
    • Send invite to join in on SLACK and Mailinglist
  • New Member Inquiries by on-line application, phone, email, facebook, reddit and others.
    • Canned reply message inviting them to come on Tuesday at 6 pm for a tour
    • Calendar of who will lead the tour on which day
  • Tuesday general meeting logistics
    • Backup people, equipment
    • Improvements over last week
  • Publish Certification process
    • Mark Certification required equipment with QR code
    • Identify how to get certified on each piece of equipment
  • What to do post-accident procedure, Update Shop Safety project, Basic guidance/documentation.
  • Member storage assignment collision
    • Why?
    • Labels now part of the process

Frisbee Round

  • Do you have any personal projects that you are working on?

Minutes

Attendance

  • Dave V, Drew K, John C, Kayla L, Chris D, Jim D, Scott H
  • AC Funds
    • Raised $10,301.
      • Not worrying about the extra until we receive invoices as there's always the potential for extra fees
    • Jim has been in communication w/ T shirt company, Chris D also has worked with a company
      • Jim sending thank you emails to donors and asking for tee sizes
  • Membership mass communications
    • Who has access to member's personal emails? Is there a large master list?
      • List is generated at time of use - only accessible by CTO and Secretary.
        • All members are on this list
  • Upcoming election
    • From Dave V
      • Regarding the annual meeting date:
        • Annual Meeting held in the month of July. The President or delegate sets the date, time, and location of such meeting. Recommend July 20, 2021
        • Notice of Annual Meetings at least ten (10) days but no more than sixty (60) days before the meeting date. Earliest notice at 60 days from July 20, 2021 is May 21, 2021 Latest notice is July 10, 2021
      • Nominations
        • Any qualified Member has the right to nominate an eligible person for office.
        • Any qualified Member has the right to nominate themselves.
        • Only the nominated candidate can un-nominate themselves.
        • All nominations for Director positions are due one (1) week before the Annual Meeting of the Members.
        • If only one (1) person is timely nominated to run for an office and accepts such nomination, they shall run unopposed.
  • AC Installation
  • Disconnects are in, compressors are on site, don't have firm installation date
  • Elevator Door
  • Dave V is meeting with W on 5/11
  • We need a fire rated door and therefore a professional
  • Hybrid Meeting Integration
    • Onsite
      • Person leading meeting will have their own audio
        • Drew has idea for wireless mic and tech
        • Hively also has ideas
        • Quick solution could be just them using their personal phone audio
    • What computer becomes the meeting computer?
    • Thinkpads don't have HDMI
      • Drew K has some adapters that we can probably make work
        • Update: Drew tested them during meeting - they work!
    • TV has many ports.
      • Media cart for TV?
        • Velzy is in his "making things with wheels" phase. He could eventually make a media center
    • New Member Tours
  • Equipment Certification
    • Make sure that equipment requiring certification is marked as such
    • Who certifies? Do certifications expire after a certain time? Who manages this?
    • Do we have lists of who is certified on what?
      • Kayla action to start working on compiling this and posting on wiki
  • First Aid Supplies
    • Jeremy Y had been looking into trauma supplies
      • Were these ordered? F/u