Board Meeting - November 13th, 2023

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Board Meetings
Previous: October 9th, 2023 Meeting Procedure Next: December 11th, 2023

Time: 7:30 PM
Place: Google Meet Telecom
To join the video meeting, click this link: https://meet.google.com/bdr-rjhv-cbk
Otherwise, to join by phone, dial +1 302-751-5581 and enter this PIN: 260 934 004#
To view more phone numbers, click this link: https://tel.meet/bdr-rjhv-cbk?hs=5

Agenda

Deadline to add items: Midnight on November 6th, 2023

Items for Discussion/Action

  • Loose Ends
    • Leadership contact list is badly out of date
      • It lists Kayla as president
    • Updating leadership Conflict of Interest Statements
    • Anything else?

Reports

  • COO
    • Proposed project storage changes as discussed at the Dungeon Masters' meeting on Saturday (11/4/23)
    • Lighting survey completed thanks to Dave Velzy's suggestion.
    • Member storage status:
      • (TBD after physical inspection)
    • Tool borrowing policy
      • Current known status
      • Tim Gregg's research indicating that the Code of Conduct in the membership agreement is the one that was voted on.
        • Which does not contain the statement "Do not remove tools from Hive13."
        • Does anyone have evidence to the contrary?
      • COO comments on the previous situation, which was a lack of policy.
        • There were definite problems.
          • Borrowed tools were not tracked.
            • Although the COO informally tracked known missing items and they eventually were recovered.
            • This is missing from the interim policy.
          • A few tools were out for very long periods of time.
          • There has been no definition of what can and can not be borrowed.
          • The interim policy rubs some members the wrong way.
      • COO's thoughts as to what this should look like:
        • to be added...
  • CMO (late addition for 11/13)
    • Renée and I have been working on a board member welcome packet which has become a leadership welcome packet. Please read and comment here!
      • I (Kostas) want to especially shout out to the work Renée has put in. Super insightful with great structure!
  • DM Committee Report (Kate's bad for the late add)
    • Great progress has been made with clearing space with thanks to Tom Treer and team. This Saturday, during the Clean-up, we have set a goal to prep the first two "bays" along the south wall (a continuation of current storage) for more formal storage use, with strong encouragement to use a pallet/pallet+gaylord for larger project storage to allow for easier shuffling. We are proposing an additional cost to members who wish to utilize space for longer term storage, much like a CC member storage space. Especially during this phase before we have the new CC spaces available.
      • We are requesting the purchase of a pallet jack (for ease of use vs using the ones owned by the building) and a rolling staircase.

Area/Warden Reports

Minutes

Attendees:

In Person: Ben S, Kate C, Dave V, Kostas P, Chris D, Ryan A, Tim G, Shawn S, John C, Renée B.
Remote: Jim D, Chris H.

Votes:

  1. Motion to authorize the purchase of a pallet jack (to cost no more than $500) and rolling stairs (to cost no more than $600) for Hive13 operations. Proposed by Chris Davis.
    Result: PASS - 4 out of 4 yes votes

Items for discussion:

Reports:

Action items:

  • Kate C - Update leadership contact lists online and at Hive13
  • Dave V - Follow up with building ownership on accrued expenses (Re: lighting survey)
  • Shawn S, John C - Set date(s) and agenda for committee on tool borrowing policy
  • All Leadership - Review and comment on the leadership welcome packet, put together by Renée B and Kostas P.
  • All Leadership - Sign and submit conflict of interest statements
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