January 12, 2010

Meetings
Previous Meeting: January 5, 2010	Meeting Procedure	Next Meeting: January 19, 2010

Time: 7:30 PM

Space: Anchor Building, 2929 Spring Grove Ave.

Agenda

Status Updates / Old Business

• Officer Reports
  • President
  • Treasurer
  • Secretary

New Business

• meeting structure
  • fun times vs. business times
• Tool room
  • location
  • power tool sign-off sheets
• LAN party in April
• liability waivers and membership forms
• alarm system
• 501c3 paperwork
  • http://www.irs.gov/charities/article/0,,id=212562,00.html
• ignite cincinnati
  • http://www.ignitecincinnati.net/
• party in january / monthly party
• wokspaces / cubby holes
• equipment disposal
• oven / stove

Minutes

meetings

• officers / board should always be required to come to meetings
  • especially the first meeting of the month
• when is the business time vs the fun time
• there needs to be some firewalled time
• someone needs to tell everyone to come meet
• paul volunteers to announce the meeting time at 7;25 on tuesdays

tool room

• where will be the "permanent" spots for the big tools?
• let's take a good look at the floorplan
• authorizations / liability
• there needs to be a very formal process for getting onto the approved list
• a specific class for each tool that each person must go through
• we are talking about very dangerous tools
• it might make sense to put many of these tools outside the "dirty room"

workspaces

• need to focus on giving people place to put their stuff out of the way
• maybe we need to build some shelves
• what stuff is personal, what is group
• what is being worked on, what is inactive
• general courtesy - clean up after yourself
• better overview plan
• where is the boundary of when you force people to clean up after themselves
• is there an area that we can guarantee will be clear for people to work?
• again, we need to look at the map

equipment donations / disposal

• there needs to be more of a do-not-want list
• what we want and what we don't want
• so we don't keep collecting old junk

form 1023

• cyberassistant is not out
• if cyberassistant doesn't come out by some certain date then we will have to do it the old way
• when is that date?
• april 1st?

ignite cincinnati

• craig and dave are presumably going to be presenting
• it is on the 20th
• you should come

alarm system

• should we get (pay for) a real security system?
• many $$ tools
• costs < $30 per month
• we can get a good deal from a guy ed knows
• whats the charge for setting it off accidentally?
• there would be a call list
• issues with people joining quitting
• other tenants of the anchor building
• each person would have their own code
• what does our renters insurance cover?
• is there a possibility of homebrewing it with webcams and motion sensors
• as we grow security could become a bigger and bigger issue
• the one ed was looking at would be door sensors, and a couple motion sensors
• logistics is a bigger issue than cost
• maybe lock stuff to the floor or something

stove / oven

• which to do: spend money on wiring or spend money on gas stove?
• where the money come from?
• what is the budget of this?
• do the profit points with the budget

Next Actions

• draft of tool-sign off sheets - Ed
• write up "do not want list" - Paul
• bring in copy of floorplan of hive13 and propose tool locations - Ed, Paul, Jim