June 1, 2010
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| Meetings | ||
|---|---|---|
| Previous Meeting: May 25, 2010 | Meeting Procedure | Next Meeting: June 8, 2010 |
Coordinates
Time: 7:30 PM
Space: Anchor Building, 2929 Spring Grove Ave.
Agenda
Status Updates / Old Business
- First Meeting of the Month - Officer Reports
- Dave - wave.hive13.org for remote meeting attendance
- Dave - "year two"
- Separating Meetings into Business Time and Informal Time
- Reducing frequency of Official Meetings
- lease
- internet
- board members and officers elections
- membership fee
- bylaw edits
- Paul (& Jason?) - Chalkboards
- Starbuck - Approve $130 in funds to reprint T-Shirts
- 5 Large, 10 XL and 5 XXL for $135
- Ed - Air Conditioner
- Dave - 501c3
- we have to file with the Ohio AG now
New Business
Items to be Voted on
- Lease
- TShirt order
- Date of Annual Meeting 2010
Assigning Next Actions
Demos
Attendees
- Paul
- Steve
- Nate
- Chris Hodapp
- PlayerTwo
- Craig
- Dave
- Jim
- Thurman*
- James
- TP
- fuzz
- linville
- terrence*
- chris anderson
- chris davis
- rob melly
Quorum present (y/n): YES. 15 of 21 members present
Minutes
- minutes recorded live at: http://piratepad.net/dBUhcAAwyj
Officer Reports
- president
- not much
- had that blurb on ch. 9, awesome.
- portayed us positively
- got a short mention in cincinnati magazine this month too
- the IRS has not called to confirm receipt of the form 1023
- we should publish the rest of the form for others to see
- craig would like an electronic copy of the form 1023 to be sent to google
- there is form we have to fill out and send to the OHio AG, jason will fill it out
- treasurer
- craig would like an electronic copy of the form 1023 to do our taxes
- we have one new member: rob melly
- we have 21 members now
- secretary
- nothing to report
- cto
- nothing to report
- we need to talk about the whole internet thing later
- coo
- not much
- want to get those blackboards
- got one more window open
- need to get on the outside
- air conditioning needs a bit of research and pricing, etc.
Tshirts
- approve $135 to starbuck for shirts (vote) result: approved
- we want to get a differnt range of sizes if possible
internet
- would we give Robot Morning a verbal comittment that we would sign up for a TW account if the Robot Morning company absorbs the "construction fee"
- he's pretty much going to do it either way
- jason gave him a verbal commitment
- jim; maybe we can offer him some kind of write off
- so this isn't really related to the lease
Lease
- it's up at the end of this month
- it is very likely that we would get the same terms
- are we planning on moving any time soon? probably not
- jason: there is this warehouse for sale literally a block away that might be nice to move into
- is like $79,000; 2,500sqft., office, ac, garage door, very nice
- our rent is like $1150 and is more than the mortgage would be on the other space
- where would we get the money, we'd need to raise like $3000 just just to do a double mortgage
- dave: what is the penalty for breaking the lease
- craig: i think as long as you give like 3 months notice or something there might not be a penalty
- do we have enough information provisionally go ahead with the lease
- could we negotiate better terms for a longer lease?
- get landlord to pay for things like AC, access to upstairs, stuff like that
- jim: form an investigatory committee to figure this situation out
- longworth hall has been mentioned as a possiblity
- technically, we would need to give them 60 days notice before vacating, no penalty
annual meeting
- yes, on the 6th
- get you bylaws amendments ready
- elections will be on that date
officers nominations
- nominations would be due by june 29
- jason would not be opposed to giving president to someone else
- dont' forget that there are director and officers
- craig would like to give up treasurer to someone else
- chris anderson is fine with continuing or not
- dave hasn't decided what positions to run for yet, will definitely run for something
- james is possibly interested in something, not decided yet
chalkboards
- we really need to just get ahold of this dude and get them here sometime
- playertwo truck is available
- james: suggestion: just rent a truck if all else fails
- jason will work this out tomorrow with playertwo
dave conrad
- this guy from uc is bugging paul for info, wants to get ahold of jason
- there is a ME class that people could take this summer on manufaturing process - basically machine shop class
- james: the machine shop at OCUS is really nice
indiepub
- playertwo: this is terrence
- they work at zoo publishing - a game company
- threre is a contest right now online
- lots of prizes
- contest ends july 31st
- indiepubgames.com
- you can prototype the game; it should be working enough to show the main idea
- will have categories for pc, mobile, best art, etc
- jason: i could hook you up with ars' gaming editor
galileo trophy
- jim: please come check it out after the meeting
- gathering feedback right now
- trying to get it done before the party
the adafruit thing
- craig will sign us up for this
free beer
- drink lackerman's homebrew
Votes:
- $135 for tshirts: yes
- lease for one year, same terms: no, not enough info yet
- re-vote: all else fails, do we sign same exact lease for one year?: yes
- annual meeting is july 6th: yes
Next Actions
- Jason will look into filing our non-profit status with the Ohio AG
- Jim will send Craig a copy of the electronic originals of our Form 1023 so that Craig can finish our taxes and also register with Google
- Jason and Paul will coordinate getting the blackboards that were offered to us down to the space asap
- someone (this wasn't assigned) will look into whether re-signing our same lease is the best idea or if we can negotiate better terms