June 23, 2009
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| Meetings | ||
|---|---|---|
| Previous Meeting: June 16, 2009 | Meeting Procedure | Next Meeting: June 30, 2009 |
Coordinates
Time: 7:00 PM
Agenda
- Paper Pushers
- Scheduling the Organizational Meeting
- Is the lease signed yet?
- Seeking Professional Help (accountant, attorney, insurance agent)
- Money
- Financial Report (Do we have money? How much?)
- Fundraisers
- Receipts (Craig purchased a pack of receipts and will hand them out to the board)
- Party planning
- Pick a date
- Find contributions of snacks, drinks, music, everything
- Charge admission?
- Communications
- Password delegation report
- Projects Report
- Digital Photo Booth
- New Positions
- Junk Master (We need somebody to manage donations)
Attendees
- Hodapp
- Karl Wilbur
- ChrisA
- Chrisha
- Paul
- jasonB
- Craig
- Dave
- erik
- Nate
- Kris
- matt
Minutes
We signed a lease
- (we owe money!)
- rent=900,utils=250
- noise curfew until soundproofing is done 930pm
- noise freedom time: 12-5pm on saturday
- we will get 4 keys at first, probably can get in there for our tuesday meeting next week
Insurance
- we are required to have insurance by the lease
- I (dave) am working with a guy, but he is slow; i'm open to finding new options
- karl: was on allstate - it sucks; switched to state farm - they were nice
- i guess we should just go to some websites and shop around
money
- 7 of 12 full members are all paid up - please everyone pay!
- next thing: raise money to pay for the soundproofing
organizational meeting
- gotta finish the bylaws
- schedule the meeting
fundraisers
- selling drinks - pre-req: fridge
- we might have some leads on a fridge (karl, jason)
- donation jar
- classes
- craig: maybe members get classes free?
- jason: we should incentivize people to teach by always charging something
- craig: we should record the classes too, maybe members only video-archive
- quick presos
- record on video
- five minutes of fame (noisebridge has this)
- critiques (like erik was talking about)
- poker night?
- amazon affiliate code
Junk master
- maybe need someone to
bylaws
- break it down by section
- post to the mailing list, maybe to google moderator
- officers: building manager, it manager
wiki
- finally got it working properly now
- craig has a lead on speedspan if we want to move to that eventually
internet
- we don't have the $ right now, but yes hopefully we can afford that asap
badges
- tell who is who
- tell who is a founding member (thus awesome)
"girls" nights
- have some girl/craft oriented events
- chris: widows and orphans night
- the group that meets the khac would be this type of group
party planning
- chris: i vote for the 25th
- everyone: that could work
- eighty can probably come that day
- ways to make money
- charge admission
- charge for a cup
- get donations
- raffle / door prizes
- mystery box lol
- silent auction of donated stuff
- need a PR person/group
- photo booth?
- borrow kris'? has has some stuff we can use - sweet!
- flickr magic
- projector
- need a Party Master to be in charge of this thing
- kris even has a vending machine we could use!
PR team
- get someone to invite people to our stuff/party
- chris and do this, dave can do this
merch
- we gotta get some tshirts and stickers and stuff
- defcon is in sept?
- how do you get tshirt blanks? american apparel?
- kris has screenprinting stuff he can donate
- google moderator poll - what merch you want?
moving day(s)
- who needs a truck and some help
- karl - stuff up in franklin, oh - must be done on the 30th
- kris i can stick a few things in my space for a couple days if people need
- nate can donate truckage
- sunday might be a good day to do some stuff
- chris has some tables that also require truckage to move
building management
- no to too many couches
- how are we gonna keep stuff? bins, lockers?
- we might be able to get some lockers from somewhere
- plan a trip to medelson's
- dave: i plan on buying a locker if we don't get any from somewhere else
Next Actions
- party planner - do it on the mailing list - chris start the thread
- get keys - craig email grant - someone get them before tuesday night
- get money from people that haven't paid yet - craig
- insurance research - dave
- raise money for soundproofing - all - mailing list it
- merch research - chris
- bylaws - dave - mailing list it
- schedule the organizational meeting - dave -
- pr team - press releases, diplomacy - chris, dave
- moving day coordination - karl, kris, chris, nate
- mendelson's in dayton trip - jason
- soundproofing day - we need man power - mailing list it - dave