Outreach Committee Meeting - December 15th, 2021

Outreach Committee Meetings
Previous: November 17th, 2021	Meeting Procedure - Outreach Committee	Next: January 19th, 2022

Meeting Info

Wednesday, December 15th · 7:30 – 8:30pm

Google Meet joining info

Video call link: https://meet.google.com/tkp-kgvm-tnw

Or dial: ‪(US) +1 617-675-4444‬ PIN: ‪130 165 105 0696‬#

More phone numbers: https://tel.meet/tkp-kgvm-tnw?pin=1301651050696

Attendees

Kostas

Dave Velzy

Lisa Crump

Paul Vincent

John Clark

Marilyn

Heath Blandford

Agenda - Old Business

Narcan Trainings

Kostas:

• Went well. Wants to make this an annual thing

Dave Velzy:

• Wants to emphasize the stop the bleed

Kostas:

• Could incorporate CPR training, maybe contact Hoxworth?

Dave Velzy:

• Wants to focus on first aid situations that are more likely to happen at the Hive's physical space.

GWC

Kostas:

• Has some participants that are ready
• Kostas contact info is on the GWC website, which is why they are not promoting it much yet.
• Wants to get the first cohort through before marketing more via social media

Social media

Kostas:

• Active on social media
• Biggest limit is finding content for social media
• MEME IDEAS!
• Fun ideas you find, please forward them to Kostas

Currently active on:

• Instagram, Twitter, Facebook

Goals:

• Youtube
  • Interviews with people
  • Stream 2nd tuesday talks?
  • <Discussions about youtube that involve a laptop and streaming and test streaming, kinda hard to hear>
  • Make sure we have stuff setup, and we should do a test stream to get familiar with it.
  • Velzy: Concerns about production quality. We should make sure it is something people want to watch.
  • Kostas: Confident we can make it work. She has done some streaming
  • Kostas: OBS = a 2nd stream they can see, can share their powerpoint and them. WE HAVE THE POWER

"Not Safe For Work" Hive Calendar

• Kostas: OSHA violation calendar
  • Ex:
    • Holding soldering iron wrong.
    • Improper ladder usage
    • Silly, gooffy, fun stuff along those lines
  • Goal to print in january
• Heath: Cost?
  • How much do we sell them for?
  • Fund raiser via calendar sales
• Kostas: Jackson(?) wants to print it at cost
• Paul: Could use the outreach fund to pay for production costs, and feed proceeds back into the outreach fund for future projects
• Jackson: Happily handle order & design. Just needs pictures.

Blog Post Planning

• Kostas:
  • I am the last 6 posts on the blog. Wants more member participation
  • General call out to the crowd to ask for people to do blog posts about recently acquired knowledge
  • Fiber Fridays call out!
• Lisa: Would like some help making a post, but she is willing to do Fiber Friday posts
• Kostas: Can only post directly linked images, 'ghost' integration is now
  • *** Talk to IT committee about image issues w/ the 'ghost' integration.

Monthly Open House

• Kostas: Monthly open houses starting in the new year
  • We should show off
• Dave V: We have tried to ask people how they found us? Most say they googled for a local makerspace // hackerspace
  • We should continue to follow up with people to find out about us
  • We should then make those ways easier.
• Kostas: Pick a date
• Dave V: Maybe after 2nd saturday cleanups
• Kostas: Jan 8th?
• General concerns about burning people out on cleaning up instead of having 'fun' things happening when people get here.
• Cleanup: We need to ensure people actually show up. We need to make an effort to get people here and have things for them to do when they get here.
  • Cleanup is already happening. lets do the open house after wards.
  • Maybe move cleanup a little earlier, 11 am?
• Dave V: What time would we want to do the open house?
• Kostas: 1 to 3 pm? start time? Maybe 2-4? That is when we get the most phone calls.
• Lets tentatively schedule, 8th, from 2 - 5 pm.

Website Stuff

Website is out of date.

• We don't have all social media listed.
• Have NSFW calendar photoshoot + Hive photoshoot same day
  • Paul: Have all people sign photo releases when they come in.
• Dave V: Current privacy policy indicates you can expect to be photographed for publicity, but we will ask you if it is ok. Privacy Policy
  • New membership agreement says that you can expect to be photographed.
  • Updated membership agreement in 2020: We were going to re-issue RFID cards and have members sign the upgraded agreement. Fell flat on its face, when we implemented the system and didn't get everyone to sign.
  • Int-web replacement is going to try to do this all online. And we will have the agreements done online.
• John Clark: Open // Closed indicator needs to be

Certification Classes

• We need more classes.
• Velzy: Doing a vacuum form class for the Naloxone lock boxes.
• Velzy: Need to make it easier for people to find out how to get into the building. 'Red door in middle of building' could be hard
• Sandwich board is good. But heavy.

T-Shirts

Defer to the New Year in the next meeting. Jan 19th.

Agenda - New business

Cosplay Meetup

• January 22nd, 1-5 p.m.
• Led by Dax
• PROMOTE ON SOCIAL MEDIA

Rhinestone Class - 'Getting Stoned' aka 'Over the Rhine - (stoned)'

• Kostas
• Jan 15th, 2-4 pm
• PROMOTE ON SOCIAL MEDIA

Tik Tok

• Drew is our tik tok expert.
• Consistent...
  • posting. Like Daily.
  • engagement is key.
  • branding
• Heath is also an expert.
• Use frisbee round, but we need permission for posting from frisbee round.
• Lisa: Could you film a bunch Tuesday night, then plan to release them over time.

Old To-Do List

• Event sign-in sheet with photo consent (Instagram/Twitter information), name, pronouns, etc.
• Film first YouTube video.
• Get Not Safe pictures sorted.
• Schedule open house.
• ✅Post vote for new committee chair.

• Contact infrastructure for some updates.
• ✅Cosplay Meetup post (pre/post-event).
• ✅Bring up Narcan training in leadership discussion.
• Reach out more to certification classes.

New To-Do List

• Ask general membership for Blog posts. We can schedule them. We just need them to write them.
• IT Committee
  • Blog posts + Ghost + images = 😢 (Please help us make images work)
  • Int web replacement (Wishlist: Could we get digital forms, photo releases)
  • Open // Closed indicator needs new phraseology.
  • TikTok account creation. Credential storage.
• Add open house to calendar: Jan 8th, 2 - 5 pm.
• We need a photo release form. Find a generic one online. Print before Jan 8th.
• General discussion topic: Photo waivers, legality of current membership agreement applied to members who signed old agreement.
• Promote Cosplay event on Social Media
• Promote Rhinestone event on social media