Outreach Committee Meeting - November 17th, 2021

Outreach Committee Meetings
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Meeting Info

Wednesday, November 17 · 7:30 – 8:30pm

Google Meet joining info

Video call link: https://meet.google.com/tkp-kgvm-tnw

Or dial: ‪(US) +1 617-675-4444‬ PIN: ‪130 165 105 0696‬#

More phone numbers: https://tel.meet/tkp-kgvm-tnw?pin=1301651050696

Attendees

• Dax
• Kostas
• Lisa
• John
• Marilyn

Agenda - Old Business

Tour Guide Recruitment

• We need more tour guides
• Can't accept applicants but more tour guides would be great
• Post monthly clean-up tour training?
• Tour guide checklist

Wiki Hackathon

• Once a week postings with the website

Second Tuesday Speaker Scheduling

• Scheduled through February 2022
• How far out do we want to schedule?
  • 4 months is good
  • Stay ahead!
• Contact speakers 3 weeks ahead to remind and get materials they need
  • 3-4 sentence summary of topic
  • Last minute details
    • Checklist of needed things
  • In person only for certain speakers?
    • Depends on the speaker.
    • Hand-held mics can be a limitation.
      • Wireless clip-on mics are expensive.
        • Investigate further.

T-Shirts

• Still in design collecting period

Signs

• Basically done

Wall of Fail

• Mount the steps
• Swap out regularly
  • Weekly? Monthly?

Agenda - New business

Narcan Trainings

• We are very excited!
• Social media promotion?
  • By invite from Hive members.
  • Get an actual attendance count for amount of Narcan.
  • PLEASE LET KOSTAS KNOW IF YOU'RE BRINGING FRIENDS
  • No promotion, just something that happens.
    • Not our primary goal, not misrepresenting ourselves.

GWC

• Also very exciting!
• January 9th, 2022.
• Get social media stuff ready to promote.
• Restore laptops ASAP!

Social media

• Good job, Kostas!
  • Facebook, Instagram, Twitter
  • Youtube
    • Weekly/monthly chats with wardens/experts in the Hive.
      • MONTHLY is a good goal.
      • Put out the call!
        • Hi Shawn!
    • Cosplay photos incoming.
      • TAG YOUR COSPLAYERS
      • C O N S E N T P L E A S E
• Upping social media presence for Dec./Jan.
• Marketing potential sliding scale member dues

"Not Safe For Work" Hive Calendar

• Super funny, super great
  • OSHA violations in the Hive
• Pics figured out
• 12 OSHA violations
• Fun-d raiser for the Hive?

Blog Post Planning

• More online thing
• More writers
• Get easy ones out as possible
  • EVENTS!
    • Host write a paragraph.
  • Photo consent again

Dax Passing the Torch

• No real procedure for this?
• Kostas is the best candidate.
  • They stepped up to the plate and knocked it out of the park.
• Post in Slack, up for a vote within committee.
  • Does it need to be formal?
    • Not really.
    • Kinda vague.

Monthly Open House

• Weekend option similar to our tours.
• Do it once, and if people like it, do it again.
• Not super formal, just do it.
• After/during cleanup day.
  • Or NOT one of those days.
  • Weekend after so we're sparkling clean.
  • Saturdays are more busy than Sundays.
• Schedule for January?
  • Lots of maker resolutions and what not.
  • Schedule it!
    • Check the calendar.
• Quarterly if not popular monthly.
• "If Tuesdays don't line up with your schedule, please contact us" on website?
  • Talk to infrastructure, add tour scheduling as an option.

Website Stuff

• Update about page and photos
• Cosplay Meetup write up

Certification Classes

• Reach out to people for classes!
• Lots happening under the radar.
  • Advertise more to the Hive!
  • Still solid turnout.

To-Do List

• Event sign-in sheet with photo consent (Instagram/Twitter information), name, pronouns, etc.
• Film first YouTube video.
• Get Not Safe pictures sorted.
• Schedule open house.
• Post vote for new committee chair.

• Contact infrastructure for some updates.
• Cosplay Meetup post (pre/post-event).
• Bring up Narcan training in leadership discussion.
• Reach out more to certification classes.