Outreach Committee Meeting - November 17th, 2021

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Outreach Committee Meetings
Previous: October 20th, 2021 Meeting Procedure - Outreach Committee Next: December 15th, 2021

Meeting Info

Wednesday, November 17 · 7:30 – 8:30pm

Google Meet joining info

Video call link: https://meet.google.com/tkp-kgvm-tnw

Or dial: ‪(US) +1 617-675-4444‬ PIN: ‪130 165 105 0696‬#

More phone numbers: https://tel.meet/tkp-kgvm-tnw?pin=1301651050696


  • Dax
  • Kostas
  • Lisa
  • John
  • Marilyn

Agenda - Old Business

Tour Guide Recruitment

  • We need more tour guides
  • Can't accept applicants but more tour guides would be great
  • Post monthly clean-up tour training?
  • Tour guide checklist

Wiki Hackathon

  • Once a week postings with the website

Second Tuesday Speaker Scheduling

  • Scheduled through February 2022
  • How far out do we want to schedule?
    • 4 months is good
    • Stay ahead!
  • Contact speakers 3 weeks ahead to remind and get materials they need
    • 3-4 sentence summary of topic
    • Last minute details
      • Checklist of needed things
    • In person only for certain speakers?
      • Depends on the speaker.
      • Hand-held mics can be a limitation.
        • Wireless clip-on mics are expensive.
          • Investigate further.


  • Still in design collecting period


  • Basically done

Wall of Fail

  • Mount the steps
  • Swap out regularly
    • Weekly? Monthly?

Agenda - New business

Narcan Trainings

  • We are very excited!
  • Social media promotion?
    • By invite from Hive members.
    • Get an actual attendance count for amount of Narcan.
    • No promotion, just something that happens.
      • Not our primary goal, not misrepresenting ourselves.


  • Also very exciting!
  • January 9th, 2022.
  • Get social media stuff ready to promote.
  • Restore laptops ASAP!

Social media

  • Good job, Kostas!
    • Facebook, Instagram, Twitter
    • Youtube
      • Weekly/monthly chats with wardens/experts in the Hive.
        • MONTHLY is a good goal.
        • Put out the call!
          • Hi Shawn!
      • Cosplay photos incoming.
        • C O N S E N T P L E A S E
  • Upping social media presence for Dec./Jan.
  • Marketing potential sliding scale member dues

"Not Safe For Work" Hive Calendar

  • Super funny, super great
    • OSHA violations in the Hive
  • Pics figured out
  • 12 OSHA violations
  • Fun-d raiser for the Hive?

Blog Post Planning

  • More online thing
  • More writers
  • Get easy ones out as possible
    • EVENTS!
      • Host write a paragraph.
    • Photo consent again

Dax Passing the Torch

  • No real procedure for this?
  • Kostas is the best candidate.
    • They stepped up to the plate and knocked it out of the park.
  • Post in Slack, up for a vote within committee.
    • Does it need to be formal?
      • Not really.
      • Kinda vague.

Monthly Open House

  • Weekend option similar to our tours.
  • Do it once, and if people like it, do it again.
  • Not super formal, just do it.
  • After/during cleanup day.
    • Or NOT one of those days.
    • Weekend after so we're sparkling clean.
    • Saturdays are more busy than Sundays.
  • Schedule for January?
    • Lots of maker resolutions and what not.
    • Schedule it!
      • Check the calendar.
  • Quarterly if not popular monthly.
  • "If Tuesdays don't line up with your schedule, please contact us" on website?
    • Talk to infrastructure, add tour scheduling as an option.

Website Stuff

  • Update about page and photos
  • Cosplay Meetup write up

Certification Classes

  • Reach out to people for classes!
  • Lots happening under the radar.
    • Advertise more to the Hive!
    • Still solid turnout.

To-Do List

  • Event sign-in sheet with photo consent (Instagram/Twitter information), name, pronouns, etc.
  • Film first YouTube video.
  • Get Not Safe pictures sorted.
  • Schedule open house.
  • Post vote for new committee chair.
  • Contact infrastructure for some updates.
  • Cosplay Meetup post (pre/post-event).
  • Bring up Narcan training in leadership discussion.
  • Reach out more to certification classes.