Board Meeting - April 11th, 2022: Difference between revisions

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====Kitchen====
====Kitchen====
*Meeting held on 3/19
 
*Vote being presented to membership 3/29 (due to Kayla's abscence on 3/22 - she wants to present it with less sticker shock)
*Kayla is overwhelmed and resigned


====Outreach====
====Outreach====
*SHIRTS
**LOGO SHIRT ORDER IS IN. HUZZAH.
**Member designs did not get enough orders so it will not be put in. You live and you learn.
*PARADES
**Pride stuff will be addressed at our next meeting (4/20/22)
***Pride13 stickers from Kayla L.!
****She's not stoked about any of them so far but is gonna keep fucking around!
****Please let Kostas P. know if you need help.
**BLINK installation planning is underway! Thank you Will B. and Ryan A.!
*HONEYCOMBS
**Kayla L. is taking the reins and getting speakers!
***Been corresponding with members individually to figure out what days do and don't work for them.
***Planning on getting some stuff going after easter since many people are visiting family at that time.
***A good amount of people have agreed!
****Multiple people have a variety of topics they can cover, some more specialized ones include cosplay&fish, spotlights on Precious Plastic & nomad design shop & chameleon crafts, beekeeping, making musical instruments, raising feral cats, picking the perfect gift and many more!
**Kostas P. can run tech and is happy to train others.
**More digital content! Woo!
*NEW MEMBER ONBOARDING
**Jackson B. is taking on our mentorship program!
***Debut 4/20/22 at the Outreach meeting.
**New member kits in the design process.
***Lisa C. made a super cool laser/cross stitch project for it.
***Bare minimum: safety glasses, a "guide to the Hive" packet, some form of Hive13 merch?
****Kayla note here: Suggestions for "guide to Hive" - simple maps (light switches, dumpster, first aid, etc), reminder of alarm schedule, what to do if you trigger the alarm, contacts on leadership (I believe both John and I gave the a-ok to throw our numbers around)
**First day - week - month - 6 months - year guide in process
***Yay more wiki pages /s
*DIGITAL CONTENT
**Kostas P. has been struggling with this and is so grateful for help from new member Jack M.!
***Memes, graphics, and trend analyses coming soon.
*FOR MORE INFO, COME TO OUTREACH COMMITTEE MEETING 4/20/22💜


====Finance====
====Finance====
March 2022 numbers are in and it is fun to announce good news.  Consider the following as a BRIEF SUMMARY:
*Membership is up by a net of 8 souls (from 146 to 154) which is an ALL TIME HIGH!
*Membership income is up from $5,697.62 last month to $6,637.73 for March but this includes a $600 lump-sum membership payment bump that will be held in reserve and decremented over the 12 months.
*Our March 2022 "Fixed Expenses" (Rent, Insurance, PP Fees, Warden Budget and MRO vote) were $6,632.07.  Our landlord was late cashing our February $2,875.00 rent check last month.  That amount was held reserve and now two rent payments are in this March 2022 total.
*Our March 2022 "Discretionary Expenses" were $1,173.33 for membership vote reimbursements.
*We started the month with $34,343.17 in operating funds and ended the month at $33,326.35.
*Of this ending balance, $23,910 is "encumbered funds" (for the 6-month rainy day reserve, lump-sum membership pre-payments, AC Fund Drive unspent balance, and budgeted-but-not-yet-spent membership votes).
*We have a current allowance of $9,416 available for discretionary purposes.
The [https://finance.hive13.org/membership open finance site] has also been updated.
Know I have finally made some real progress this past month towards building a parallel accounting via QuickBooks Online Plus (QBO+).  There is nothing to officially publish yet, but I have reconciled the PNC Main account records from January 2020 to March 2022.  The PayPal account records are a bit more complex but that is the current task.  I will also be finalizing the Ohio Attorney General annual filing and the Federal 990 annual filing in the next weeks before the May deadlines.


====Technology====
====Technology====
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===Wardens===
===Wardens===
*New electronics warden - Dave Schwinn
*New electronics warden - Dave Schwinn
*[https://docs.google.com/document/d/1Sl217nxej2VT_SsPpGpqWGbamyrbwfLO/edit?usp=sharing&ouid=102599170413039331885&rtpof=true&sd=true Discussion of Warden Bylaw revision]


===Other issues===
===Other issues===
*Emergency Contact
**Sheet has been shared on leadership drive by John.
**Kayla has not done further action.
***Will do so. Has been exhausted
**John also has a lot to do yet.
*Leadership contact list
**Post with phone numbers and other contact info
*Running low on member storage spots
*Clutter
*Too much stuff disappearing


*Strategic Planning
*Strategic Planning
**[https://docs.google.com/document/d/1SoX5I4jIwd7Xyxz21VuWBlzP0K4aqrCI/edit?usp=sharing&ouid=102599170413039331885&rtpof=true&sd=true Propose a vote for $1500 to pay for consulting with OneSource to lead a Strategic Planning Process.]
**[https://drive.google.com/file/d/1vQZJNUXeXu2fAvqRMRVIDGTi9TLcPPkL/view?usp=sharing OneSource Strategic Planning Process]
**[https://docs.google.com/document/d/1X4EmuFQfRuoh5b-6njYcIg1bq5DAUfzr/edit?usp=sharing&ouid=102599170413039331885&rtpof=true&sd=true Hive13 Strategic Planning outline for 2022]
**Budget Planning.
**Budget Planning.
*Misc Action Followup
**Kayla:
***Working with John, received emergency contact list - drafting communication 3/21 - 3/22 to send out for requests to update
***Also working on compiling from old minutes + Slack who has been certified on tools as well as who can certify
****Hoping to add that to the actual tool's wiki page - wants to check with asset tagging team if that will cause difficulty / how to best implement it
****Potential issues : who maintains being sure this is up to date
***Will draft communication re: covid sign in sheet 3/21 - 3/22 - finalize w/ leadership for wordsmithing + Send


==Minutes==
==Minutes==


*start time: 7:35pm
*start time: 7:35pm
*end time:
*end time: 8:40pm


===Attendees===
===Attendees===


Heath B.


Kayla L.
Kostas P.
Dax K.
Dave V.
John C.
Chris D.
Kate C.
Chris H.
Paul V.
===Committees===
===Committees===


====Kitchen====
====Kitchen====
*We will need to drum up support to help pick this back up
*Paul Picton might be interested. Should we inquire with him?
*Kayla's intent is to transition responsibility as more people are engaged
*Chris expresses his caution in that there has been no discussion about the $12,000 kitchen vote.
**we should schedule more meetings (Dax's point) to keep interest going and discussion active)
*Kayla to also follow up with Malcolm about the free cabinets.
*Kitchen vote has been removed from the agenda tomorrow for vote
*Dave V. has mentioned that there is a lot of merit in doing this in "sections"


====Outreach====
====Outreach====
*Next committee meeting is on 04/20/22 (April 20, 2022).
*


====Finance====
====Finance====
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===Wardens===
===Wardens===
*there is a lot to discuss. See the link posted above for what was discussed.
*There are proposed changes to the Warden's section of the bylaws and essentially rewrite how wardenship is handled.
*Should wardens get their discount?
**board members and leadership operate without a discount. Is wardenship different?
*this is **discussion**.
*This should be discussed with the current wardens


===Other Issues===
===Other Issues===
*Running low on member storage spots
**open up top shelf?
**time to start considering expanding into the dungeon?
**two racks for project space next?!
*Too much stuff disappearing
**just need to keep making the posts (and posters)
**the "missing children" posters were a good idea
*Strategic Planning
**$1500 bucks (depending on Velzy's negotiation skills)
*


====Asset Tracking====
====Asset Tracking====
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====Follow up!====
====Follow up!====
*Contact paul picton about handling the kitchen buildout
**Jim will follow up on wednesday or thursday if he hasn't been contacted before then
*Kayla (or someone involved with the kitchen committee) to reach out to Malcolm about the free cabinets
*Chris D. and Dave V. to handle getting the form emailed to people
*

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